Bedford, Ns Administrative assistant Jobs – 62 Openings This Week

Office & Accounting Administrator
Dillon Consulting Limited —Halifax, NS
- Full-time
- Microsoft Word
- Microsoft Excel
- Accounting
- Employee assistance program
- Flexible schedule
Education and Research Administrative Coordinator
Orthopaedic Surgery —Halifax, NS
- $23.34–$29.17 an hour
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Paid time off
- Work from home
Quick apply
Executive Assistant / Bookkeeper
Welcome Housing and Support Services —Dartmouth, NS
- $28–$30 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Employee assistance program
Quick apply
11d
Administrative Office Support
CKG Elevator Ltd —Dartmouth, NS
- $20–$24 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Employee assistance program
Quick apply
8h
Administrative Assistant (Secretary 2) (Temporary)
Province of Nova Scotia —Halifax, NS
- $26.41–$29.54 an hour
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1d
Administrative Health Assistant
Strada Health and FItness —Bedford, NS
- $18–$20 an hour
- Part-time
Quick apply
1d
Accounts Payable Specialist and Executive Assistant to Clinical Psychologist
CRUX Psychology —Halifax, NS
- $20–$23 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Bachelor's
Quick apply
1d

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Office & Accounting Administrator

Dillon Consulting Limited
Halifax, NS

Apply Now

Job details

Full-time

Benefits

Employee assistance program
Flexible schedule

Skills

Microsoft Word
Microsoft Excel
Filing
Accounting
Training & development
Communication skills

Full job description

Overview

FBM

Who we are

FBM, one of Atlantic Canada’s most recognized and award-winning design and planning firms, is seeking an Office & Accounting Administrator to work out of their brand-new office in Halifax, NS.

A studio of collaborating architects, interior designers, planners, and various subject matter experts, FBM is responsible for the design of a wide range of built environments. For more than 100 years, FBM has been creating spaces that enhance the quality of life within them and the communities they serve. We call this people-driven design.

In 2025, FBM entered into a Partnership with Dillon Consulting Limited. These two proudly Canadian, employee-owned and operated firms are excited to join forces to support the needs of clients from coast to coast to coast.

Your Opportunity

Are you a dynamic leader who thrives on creating a positive and productive office culture? Do you excel at managing day-to-day operations while building strong relationships with internal teams and external stakeholders? We’re looking for a proactive problem-solver to manage office logistics, support our admin team, and enhance the overall experience for staff and clients. If you’re ready to make a meaningful impact in a collaborative, fast-paced environment—we want to hear from you.

In this position, you’ll have the opportunity to apply your organizational, communication, and financial skills in a professional environment that values initiative and growth. Your ability to foster strong working relationships will elevate both your success and ours. With a focus on excellence, you’ll have the opportunity to shape your own rewarding career path within our firm.

By joining the FBM team, you will be joining a firm that has developed an excellent reputation for award-winning work and an extensive portfolio of community-based projects including the Halifax Central Library, Richmond Yards, and the new Bayers Lake Community Outpatient Centre. You’ll be part of a dedicated team of professionals who are proud of the communities they work with and value a culture of skill diversification and development. We empower employees through mentorship, learning, and opportunities for professional growth. FBM prioritizes strong working relationships and a sense of belonging through engaging social events, employee surveys, and responsiveness. This commitment to professional growth and team culture has earned FBM recognition as one of Canada’s Top 100 Employers™ for three consecutive years.

Responsibilities

Office & Accounting Administration

Support the day-to-day operations of the office and contribute to a positive, productive office culture that promotes employee satisfaction
Coordinate meeting room bookings, including Lunch & Learns (L&Ls), meeting setup, and catering
Assist in organizing local office meetings and work-related events
Manage the front desk, including answering the switchboard, greeting visitors and couriers, and handling mail and package distribution
Maintain office filing systems and support archiving processes
Manage end‑to‑end accounts payable processing, including invoice entry, inbox and statement maintenance, and timely approval and entry of staff expense claims
Execute bi‑weekly collection outreach and aged‑debt reporting by contacting past‑due clients and ensuring timely resolution of outstanding invoices
Manage office equipment and supplies, including furniture, copiers, general supplies, and amenities
Format a range of operational documents using Microsoft Word, including editing and proofreading for grammar, spelling, consistency, and overall quality
Complete document production tasks such as photocopying, scanning, binding, and compiling PDF files
Provide general administrative support as needed to ensure the effective operation of the office and support of project and proposal teams
Manage all FBM tenant leasehold related matters
Actively participate on the Joint Occupational Health and Safety Committee (JOHSC)

Learning & Development

Commit to self-development and ongoing learning and professional development

Qualifications

Advanced skills in Microsoft Word with experience in formatting large and complex documents
Proficient in Microsoft Excel and comfortable using PDF editing software to compile and manipulate multi-document files
Excellent attention to detail, a high regard for accuracy, and the ability to consistently produce high-quality work
Understanding of basic accounting principles, financial processes, and terminology
Professional verbal and written communication skills
Strong interpersonal skills and a positive, can-do attitude, with the ability to provide an enthusiastic, solutions-focused presence in the office
Ability to prioritize tasks effectively to meet tight deadlines and shifting workload demands
Able to work both independently and collaboratively within a team environment
Ability to lift and move items up to 25 lbs, such as packages, office supplies, or small furniture

Experience

Experience in architecture, engineering, construction, or other professional services is considered an asset
Familiarity with Joint Occupational Health and Safety Committee (JOHSC) participation and workplace safety best practices is considered an asset

About FBM

FBM is a mid-sized architectural, interior design, and planning firm based in downtown Halifax. We recently moved into our own purpose-built mixed-use office building in the eclectic and growing Halifax North End, a short walk from Halifax Commons. FBM boasts an impressive portfolio of award-winning architectural and planning projects achieved over its 100-plus-year history in Atlantic Canada and has been named one of Canada’s Top 100 Employers, Atlantic Canada’s Top Employers, Nova Scotia’s Top Employers, and one of Canada’s Top Small/Medium Employers.

In addition, we offer:

A competitive compensation package

Comprehensive health benefits
Employer matching retirement savings plan
Student loan repayment assistance with matching employer contributions

Flexible work hours and hybrid working options

FBM values its staff and the work they do every day. We recognize that everyone’s needs are different, so we’re offering flexible and hybrid work options to help balance work and personal life. Please note, however, that the Office & Project Administrator role is required to be full time in office.

Employee and Family Assistance program

A variety of EFAP tools and online resources to support well-being are available to all employees.

Goodlife Fitness Corporate Membership

Our employees can take advantage of reduced annual membership fees.

Wellness Subsidy

Our employees can take advantage of a wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes and dance classes.

Employment Equity, Diversity & Inclusion at FBM

Our ethos, people-driven design, means that we are committed to creating an inclusive and diverse workplace that reflects the communities and clients we serve, and the people with whom we work.

We are proud to be recognized among Canada’s Top Employers.

Apply Now

Refine Your Search

administrative assistant jobs in bedford, ns

Office & Accounting Administrator

Education and Research Administrative Coordinator

Executive Assistant / Bookkeeper

Administrative Office Support

Administrative Assistant (Secretary 2) (Temporary)

Administrative Health Assistant

Accounts Payable Specialist and Executive Assistant to Clinical Psychologist

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