Front desk coordinator Jobs

Office Operations Coordinator
FirstService Residential —Calgary, AB
- $45,000–$55,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Marketing Coordinator & Front Desk Receptionist
Greater Learning Center —Richmond Hill, ON
- From $20 an hour
- Part-time
- Hybrid work
- Social media management
- Customer service
- English
- Flexible schedule
Quick apply
7d
Front Desk and Facility Coordinator - Level II
Elevate Dance Centre Ltd. —Victoria, BC
- $25–$28 an hour
- Full-time
- Customer service
- Administrative experience
- Organizational skills
Quick apply
6d
Pre-Construction Client Coordinator (Client Concierge)
HC Habitation —Châteauguay, QC
- $55,000–$70,000 a year
- Full-time
- Bilingual
- English
- Administrative experience
- Paid time off
Quick apply
Office/Intake Coordinator
Together Against Poverty Society —Nanaimo, BC
- $34.75 an hour
- Full-time
- Bilingual
- English
- Microsoft Office
- Disability insurance
- Dental care
Quick apply
13d
Aesthetician & Front Desk Coordinator
Reforme Lab —Mississauga, ON
- From $24 an hour
- Part-time
- Hybrid work
- Sales
- Customer service
- Sanitation
- Store discount
Quick apply
14d
Clinic Coordinator/ Front Desk
Massage Experts Vaughan —Vaughan, ON
- $18 an hour
- Part-time
- Sales
- Marketing
- Customer service
Quick apply
14d
Marketing, Social Media & Front Desk Coordinator (Part-Time)
Bonito Beauty Bar —North York, ON
- $20–$25 an hour
- Part-time
- Bar
- Social media management
- In-person
Quick apply
Guest Services Coordinator
The Inn at Bay Fortune —Fortune Bridge, PE
- $21 an hour
- Seasonal
- Hotel
- High school diploma or GED
- No university degree
- Dental care
- Vision care
Quick apply
7d
Physiotherapy Assistant and Front Desk Coordinator
Wellcare Physiotherapy and Rehab —Surrey, BC
- From $18.25 an hour
- Part-time
- In-person
- Medical terminology
- Communication skills
Quick apply
3d
Care Co-ordinator / Receptionist (Medical & Retail)
BioPed Footcare - Hamilton Central/Mountain —Hamilton, ON
- $42,000–$52,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Vision care
Quick apply
Receptionist/Patient Care Coordinator
Skinnova - Practical Dermatology —Stoney Creek, ON
- $18–$20 an hour
- Part-time
- Microsoft Outlook
- Communication skills
Quick apply
4d
Surgical Coordinator + Receptionist – Ophthalmology Clinic
Eagle Vision Institute —Etobicoke, ON
- $24–$27 an hour
- Full-time
- Microsoft Office
- Administrative experience
- EMR systems
- Dental care
- Paid time off
Quick apply
13d
Orthodontic Treatment Coordinator
Orthodontics Clinic —Pickering, ON
- $28–$32 an hour
- Part-time
- Medical office experience
- Administrative experience
- Communication skills
Quick apply
Building Operations Coordinator / Concierge
Catalyst Condo Management —Calgary, AB
- $25 an hour
- Full-time
- Microsoft Excel
- Customer service
- Budgeting
- Dental care
Quick apply
10d
Salon Coordinator / Receptionist
Pedi N Nails West Toronto —Toronto, ON
- $19–$22 an hour
- Part-time
- Bilingual
- Hospitality
- Spanish
Quick apply
Receptionist and Client Care Coordinator
Nguistyle Integrative Medicine Clinic —Richmond Hill, ON
- $18–$22 an hour
- Full-time
- Social media management
- Bachelor's
- Computer skills
Quick apply
Client Care Coordinator / Receptionist
Movement Room Performance and Rehab Inc. —Vancouver, BC
- $19–$22 an hour
- Part-time
- Microsoft Word
- Google Suite
- Customer service
Quick apply
Dental Receptionist – Recall Coordinator
Riviera dental centre —Ottawa, ON
- $20–$28 an hour
- Part-time
- Bachelor's
- Front desk
- Epic
- Dental care
- Paid time off
Quick apply
13d
Office Administrator / Service Coordinator
Alliance Elevator —Brantford, ON
- $19–$24 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Supervising experience
Quick apply
13d
Receptionist & Sales Coordinator
Company of Cars —Vancouver, BC
- $19–$21 an hour
- Full-time
- Hybrid work
- Sales
- Social media management
- Administrative experience
Quick apply
Dental Receptionist/Treatment Coordinator
King Ritson Dental Clinic —Oshawa, ON
- $24.00–$28.26 an hour
- Full-time
- CPR Certification
- In-person
- Wellness program
- Disability insurance
Quick apply
13d
Dental Receptionist/ Treatment Coordinator
Laurier Dental —Milton, ON
- $55,000–$65,000 a year
- Medical office experience
- Administrative experience
- Front desk
Quick apply
14d
Aesthetic Clinic Receptionist & Sales Coordinator
MIMI BEAUTY CLINICS —East York, ON
- $20–$25 an hour
- Part-time
- Sales
- In-person
- Communication skills
Quick apply
4d
Patient Care Coordinator/Receptionist
One Physiotherapy Stittsville —Stittsville, ON
- $18–$20 an hour
- Overtime
- Management
- Medical office experience
- Administrative experience
- Commuter benefits
- Paid time off
Quick apply
5d

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Office Operations Coordinator

FirstService Residential
Calgary, AB

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Job details

Full-time

Skills

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Microsoft Office
Administrative experience
First Aid Certification
Organizational skills
Business management
Communication skills
Property management

Full job description

Description

Job Description

Reporting to the Office Manager, with indirect oversight from the Vice President, Community Management, the Office Operations Coordinator provides operational and administrative support to ensure the seamless execution of day-to-day business activities. This role offers valuable exposure to executive decision-making and collaboration with senior leadership, contributing to the effective alignment of company goals. While focused on task management and operational efficiency, this role does not involve direct personnel supervision, allowing you to build essential business management and organizational skills.

Essential Duties & Responsibilities

Front Desk:

Serve as a first point of contact, providing information to owners, tenants, vendors, and visitors, while maintaining a professional and welcoming atmosphere.
Manage the distribution and coordination of keys, fobs, parking passes, and access devices, ensuring the timely preparation and collection of these items.
Process payments and refundable deposits (in-person and by mail), issue receipts, and coordinate with the Accounts Receivable department to ensure compliance with RECA regulations.
Manage vendor deliveries, couriers, and drop boxes, ensuring the efficient flow of operations.

General office and administrative duties:

Oversee office operations including mail management, invoice tracking, and confidential document handling, ensuring accuracy and compliance with company procedures.
Support the Edmonton Administrative Assistant with coordinating courier services and preparing shipments, providing cost estimates and maintaining a streamlined process for inter-office packages.
Maintain office supplies inventory, reconciling billing and chargebacks, and ensure the office is fully equipped to meet daily operational demands.
Assist the IT department with equipment management and support, offering hands-on solutions to technical issues.
Facilitate the onboarding and offboarding of employees, managing access devices, parking, and office resources, and maintaining up-to-date office maps and directories.
Act as a Health and Safety Committee member and designated First Aid responder, ensuring a safe work environment and delivering safety orientations for new employees.
Contribute to employee events and office initiatives under the guidance of the Office Manager.

Executive Administrative Support:

Provide high-level administrative support to senior executives, including the Market President, Vice President, Director of Client Accounting, and Regional Directors. This involves managing schedules, preparing presentation materials, and assisting with strategic planning efforts.
Act as a "Brand Ambassador," upholding the company's image and supporting business development initiatives.
Participate in cross-functional projects and strategic discussions, gaining valuable insights into business operations, financial management, and resource allocation.
Support the Business Development Director by managing event logistics and ensuring the timely purchase of promotional materials.

Additional Duties & Responsibilities

Practice and adhere to FirstService Residential Global Service Standards.
Always conduct business with the highest standards of personal, professional and ethical conduct.
Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain a specified level of knowledge about new developments, requirements, policies, and regulatory guidelines.
Ensure all safety precautions are followed while performing the work.
Follow all policies and Standard Operating Procedures as instructed by Management.
Perform any range of special projects, tasks and other related duties as assigned

Knowledge, Skills & Proficiencies

A general understanding of condominium and property management, including relevant legislation, is an asset.
2-3 years of experience in a fast-paced administrative role, with a proven track record of supporting organizational efficiency.
Completion of an administrative program or diploma is preferred, though not required.
Strong verbal and written communication skills, with a demonstrated ability to engage professionally with clients, vendors, and team members.
A deep understanding of administrative and operational best practices, with the ability to manage multiple priorities and meet deadlines.
Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
Customer service-oriented, with the ability to handle difficult situations calmly and professionally.
A friendly, professional, and positive demeanor, coupled with integrity and discretion in all interactions.

Tools & Equipment used

General office equipment.

Physical Requirements/Working Environment

Ability to sit for extended periods and work at a computer
Ability to lift up to 25 lbs using proper techniques
Frequent interaction with individuals in person and by phone

Disclaimer

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel [email protected].

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [email protected]; we will respond in accordance with Local Law 144, within 30 days.

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