Nanaimo, Bc & administrative Jobs – 140 Openings This Week

Front Desk Agent
Coast Bastion Hotel —Nanaimo, BC
- $23.43–$23.44 an hour
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Dental care
- Employee assistance program
Quick apply
4d
Director of First Impressions
Sunshine Coast GM —Sechelt, BC
- $19 an hour
- Full-time
- CRM software
- Microsoft Outlook
- Customer service
Quick apply
Medical Office Assistant(Casual)
Flowerstone Family Health Clinic —Qualicum Beach, BC
- From $23.50 an hour
- Medical office experience
- Administrative experience
- EMR systems
- Flexible schedule
Quick apply
1d
Front Desk Receptionist
Thunderbird Motor Inn —North Cowichan, BC
- $20–$22 an hour
- Part-time
- Hospitality
- Google Suite
- Customer service
Quick apply
Program Assistant, Mental Health & Substance Use - Sechelt, BC (Casual Pool)
Vancouver Coastal Health —Sechelt, BC
- $26.42–$28.25 an hour
- High school diploma or GED
- Front desk
- Medical terminology
- Wellness program
- Dental care
Counselling / Enseignement en formation sociale à 0.0600 ÉTP
Conseil scolaire francophone de la Colombie-Britanique —Duncan, BC
- $61,777–$116,190 a year
- Temporary
- Bilingual
- English
- Master's degree
Hotel Front Desk Agent
Interstellar Commerce —Qualicum Beach, BC
- $18.50–$19.00 an hour
- Weekends as needed
- Customer service
- Microsoft Office
- Hotel
Quick apply
7d
Receptionist - Optometrist assistant
I R I S —Qualicum Beach, BC
- $18–$20 an hour
- Part-time
- Front desk
- In-person
Quick apply
Part-Time Medical Office Assistant
Alderlea Medical Clinic —Duncan, BC
- From $23 an hour
- Part-time
- Medical office experience
- Administrative experience
- In-person
Quick apply
10d
Outdoor Centre Group Coordinator
YMCA BC —Gibsons, BC
- $167.17 a day
- Full-time
- Microsoft Word
- CPR Certification
- Microsoft Excel
Quick apply
Counselling / Enseignement en formation sociale à 0.0600 ÉTP
des Cascades —Duncan, BC
- $61,777–$116,190 a year
- Part-time
- Bilingual
- English
- Master's degree
Quick apply
Dental Administrator - Country Club Dental Centre
Dentalcorp Canada —Nanaimo, BC
- $25–$31 an hour
- Full-time
- Employee assistance program
Quick apply

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Administrative Assistant
Elementary Teachers' Federation of Ontario - Durham Teachers' Local —Whitby, ON
The successful candidate will answer phone calls and emails, scheduling meetings and events, maintaining member records, data entry, and a variety of day-to-day…
$25–$30 an hour
Quick apply
7d
Receptionist and Office Assistant
University of Toronto —Toronto, ON
The Receptionist and Oﬃce Assistant is the front-line receptionist and courteously greets and welcomes all visitors to the oﬃce, responds to inquiries and…
$60,237–$77,035 a year
2d

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Front Desk Agent

Coast Bastion Hotel
Nanaimo, BC

Quick apply

Job details

Permanent | Full-time
4 days ago

Benefits

Extended health care
Dental care
Company events
Employee assistance program
Vision care

Skills

Bilingual
Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Dental receptionist
Filing
Microsoft Office
Administrative experience
QuickBooks
Data entry
Organizational skills
Computer skills
Customer support
Multi-line phone systems
Office management
Phone etiquette

Full job description

Overview
We are seeking a dynamic and friendly Front Desk Agent to be the welcoming face of our organization. In this vital role, you will serve as the first point of contact for visitors, clients, and team members, ensuring a smooth and professional experience from the moment they arrive. Your energetic approach and excellent organizational skills will help maintain efficient office operations, manage multi-line phone systems, and support administrative functions with enthusiasm and precision. This paid position offers a fantastic opportunity to develop your office management expertise while contributing to a positive workplace environment.

Responsibilities

Greet visitors warmly, verify appointments, and direct them appropriately to ensure a positive first impression.
Manage multi-line phone systems with professionalism, answering inquiries promptly and routing calls efficiently.
Handle incoming and outgoing correspondence, including emails, mailings, and deliveries with accuracy.
Provide exceptional customer service by addressing inquiries courteously and supporting client support efforts across various departments.
Provides customer service and handles administrative duties such as the check-in and check-out of guests, handling guest concerns, assisting with the arrivals and departures of groups and tours and luggage storage
Follows established procedures and policies when completing tasks
Receives, sorts and distributes incoming mail
Prepares and sends courier packages and ensures accurate billing and records
Orders office supplies and maintains inventory levels
Acts as an Ambassador for Coast, including greeting guests and handling basic inquiries
Demonstrates a customer service attitude with internal/external contacts
Provides basic data entry and transaction handling service for the Front Office
Inputs data accurately into the appropriate database
Produces statistics and reports on the data as per standard formats
Reports discrepancies in room rates, payment information and credit arrangements to appropriate manager for follow up
Verifies the accuracy of their daily inputs, including payment transactions, and submits their daily shift audit for review by the night audit

Handles cash, cheques, credit and debit card transactions in accordance with hotel policies

Other duties as required

Qualifications

Proven experience in office management or administrative roles with strong clerical skills.
Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications.
Prior experience with multi-line phone systems and phone etiquette is essential.
Bilingual abilities are highly desirable to serve diverse client needs effectively.
Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
Experience in customer service or customer support roles demonstrating professionalism and effective communication.
Knowledge of data entry, filing procedures, proofreading, and basic bookkeeping (preferably with QuickBooks).
Personal assistant or medical/dental receptionist experience is a plus for understanding specialized workflows.
Ability to manage time effectively while handling multiple responsibilities simultaneously. Join us as a Front Desk Agent to bring energy and professionalism into every interaction! Your dedication will help create a welcoming atmosphere while supporting our team’s operational success through exceptional administrative support.

Job Types: Full-time, Permanent

Pay: $23.43-$23.44 per hour

Benefits:

Company events
Dental care
Employee assistance program
Extended health care
Vision care

Work Location: In person

Quick apply

Refine Your Search

& administrative jobs in nanaimo, bc

Front Desk Agent

Director of First Impressions

Medical Office Assistant(Casual)

Front Desk Receptionist

Program Assistant, Mental Health & Substance Use - Sechelt, BC (Casual Pool)

Counselling / Enseignement en formation sociale à 0.0600 ÉTP

Hotel Front Desk Agent

Receptionist - Optometrist assistant

Part-Time Medical Office Assistant

Outdoor Centre Group Coordinator

Counselling / Enseignement en formation sociale à 0.0600 ÉTP

Dental Administrator - Country Club Dental Centre

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