columbus pantry coordinator Jobs – 1 Openings This Week

Front Desk & Office Assistant
Urbacon —Toronto, ON
- $45,000–$55,000 a year
- Weekends as needed
- English
- Microsoft Office
- In-person
Quick apply

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Front Desk & Office Assistant

Urbacon
Toronto, ON

Quick apply

Job details

Full-time

Skills

Post-secondary education
Filing
English
Microsoft Office
Communication skills

Full job description

Front Desk & Office Assistant - Urbacon

(Current Vacancy)

Role Objectives

The Front Desk & Office Assistant is responsible for managing reception and supporting day-to-day office administration and operational needs. This is a front-facing role suited to someone who is organized, dependable, and comfortable working in a fast-paced office environment.

Responsibilities

Greet and assist visitors, clients, and employees in a professional and welcoming manner
Manage incoming calls, including screening and directing inquiries appropriately
Administer visitor sign-in procedures and ensure compliance with safety and access protocols
Maintain a clean, organized, and professional reception and front-of-house area
Coordinate booking and scheduling of meeting rooms, boardrooms, and shared spaces
Support Executive Assistants and Project Administrators with meeting coordination, including room setup and basic requirements
Coordinate ordering of office snacks, beverages, and related supplies for the office, project sites, and UDCS as required
Arrange catering and provide setup and cleanup support for internal meetings and events (e.g., lunch-and-learns)
Ensure office, meeting rooms, and common areas are consistently organized and ready for use
Perform general administrative duties including filing, data entry, and document management
Assist in planning internal and corporate employee events, including but not limited to the Winter Party, Summer Picnic, and Supers Weekend, by providing administrative and logistical support under the direction of the appropriate lead
Support event coordination activities such as scheduling, vendor sourcing, catering arrangements, and preparation of communications and announcements, as required
Provide onsite support during events, including setup, coordination assistance, and cleanup, ensuring smooth execution of activities
Coordinate with relevant stakeholders (e.g., Executive Assistants, Project Administrators, and Facilities) to support event requirements and execution
Ensure all event-related activities remain in a support capacity, with overall planning, decision-making, and accountability retained by designated leads
Provide lunch coverage and backup Office Services support as required
Maintain files for services, equipment, programs, and various contracts, and assist in digitizing records for consistency and accessibility
Perform general administrative duties including filing, information analysis, and other duties as assigned
Distribute corporate and company-wide correspondence
Maintain internal contact lists and office reference materials
Monitor and replenish office and pantry supplies
Operate and maintain kitchen/servery equipment (including coffee machines) and coordinate servicing as needed
Provide coverage for the Office Services Coordinator during absences and breaks
Support planning and execution of office and facilities-related activities by providing logistical and administrative assistance

Candidate Requirements

Post-secondary education in a related field.
Minimum 3 years work experience in a front office or reception role.
Strong communication skills, both written and verbal, with a professional command of English

Skills

Friendly, approachable, and professional in appearance and demeanor
Proficient in Microsoft Office Suite and comfortable learning new systems and technology
Resourceful, proactive, and strong problem solver
Highly organized with the ability to multitask, prioritize, and work well under pressure

Location & Commitments

Urbacon Head Office – 750 Lakeshore Blvd East
Full-time, in-office Position (5 days per week)
No remote work

Quick apply

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