We’re looking for a Logistics Assistant!
This role supports the purchasing, inventory management, and logistics functions of the company by assisting in the procurement of local products, monitoring stock levels, coordinating deliveries, and ensuring accurate record-keeping. This role works closely with operations, warehouse team, and internal departments to ensure the timely and efficient flow of goods.
About the business and the role
Young & Young is a leading global wholesaler and distributor of authentic Asian groceries. As a subsidiary of Oriental Merchant, we have a strong presence in Australia, New Zealand, Canada, the United Kingdom, and the Netherlands, and are driven to continuously extend our footprint globally.
Together with our strategic partners and suppliers, we are committed to putting our brands into the hands, hearts, and minds of consumers worldwide. We ensure our products reach the right place at the right time, delivering quality and authenticity every step of the way.
Job tasks and responsibilities
Local Purchasing Support Tasks
· Assist in issuing purchase orders, verifying pricing, processing payments, and maintaining accurate entries in ERP systems.
· Communicate with suppliers to confirm order details and ensure timely delivery of goods.
· Verify the configurations and dimensions of new products upon arrival at the warehouse, ensuring accuracy in inventory records and cost calculations.
· Collaborate with Sales and Marketing teams to manage stock levels effectively and prevent overstocking or understocking.
· Update and maintain product information in the inventory database, perform daily inventory checks.
· Assist in inventory cycle counts, spot checks, and month-end reconciliation; investigate discrepancies and support adjustments.
· Monitor product best-before dates and generate monthly aging reports; inform relevant teams of expiring or excess stock.
· Provide administrative support for warehouse documentation, stock transfers, and inventory inquiries.
· Assist in coordinating freight bookings and deliveries with local service providers, optimizing loads to reduce costs.
· Track shipment statuses, ensuring suppliers, shipping lines, and customs brokers release cargo on time.
· Verify transit times align with delivery schedules; coordinate urgent or time-sensitive shipments when required.
· Communicate with customs brokers to ensure accurate documentation, timely customs clearance, and resolution of shipment issues.
· Perform other ad hoc duties as requested by the supervisor.
· Other duties as required, this job description is not exhaustive, and you may be required to perform other or additional reasonable duties and responsibilities from time to time, to meet changing business needs.
Logistics Administration Tasks
· Organize, maintain, and file all shipment related documents, ensuring required information and supporting documents (e.g. proof of delivery, invoices, GRPOs, credit notes, and order confirmations) are complete, accurate, and properly recorded.
· Prepare and process administrative documentation for outbound shipments, including booking shipments, coordinating transportation, and maintaining accurate shipment records.
· Ensure all container GRPOs are properly signed by relevant personnel and filed accordingly.
· Scan and forward invoices, order confirmations, credit notes, reverse invoices, and other required documents to the head office team.
· Process drops shipment orders by issuing purchase orders to suppliers and preparing all necessary shipping and administrative documents.
Any other duties will be assigned to you from time to time.
If this sounds like you, click 'Apply for this job' and attach your resume.
We regret that only shortlisted candidates will be contacted.
*Young & Young Trading Co Ltd is a subsidiary of Oriental Merchant, the Human Resources/Recruitment team are based in Australia, the security of our employees and candidates is a priority. Recently, we have been made aware of certain unauthorized individuals falsely presenting themselves as recruiters as part of online scams or phishing attempts. We will never request sensitive information such as your bank account information, money or any personal information for visa sponsorships during the application and interview process.
If someone asks you for sensitive information, we strongly advise that you assume that individual is not affiliated with Young & Young or Oriental Merchant. Some things to watch out for:
- We will never request payment from you to process employer sponsored visas of any kind. Employer sponsored visas is something Young & Young/Oriental Merchant unfortunately do not currently facilitate for candidates.
- Slightly altered or unprofessional email addresses. Young & Young/Oriental Merchant’s Australian based HR team/management only corresponds from email addresses with the domain ‘@oriental.com.au’.
- Vague job requirements or job descriptions. Most of our open job opportunities and descriptions can be found on our company website Young & Young Trading Co Ltd Careers or Indeed - https://ca.indeed.com/
If you would like to verify who you are speaking to please reach out to <[email protected]> before providing any information. Please note that we do not accept applications via email, all applications must be processed via the links above.
Job Type: Full-time
Pay: $37,591.42-$54,100.00 per year
Benefits:
Ability to commute/relocate:
- Markham, ON: reliably commute or plan to relocate before starting work (preferred)
Application question(s):
- What is your salary expectation going into your next role?
- Do you have access to a reliable vehicle?
- What is your notice period? / When can you commence?
- Do you speak any other languages? If yes, what other language?
- What is your notice period/When are you available to start?
- How many years of experience in a Logistics Admin role do you have?
Work Location: In person
