Job Overview
For over 20 years, Hinton Heating & Sheet Metal Works has provided Residential & Commercial HVAC, service repair, and maintenance services throughout Hinton and surrounding areas. Our customers rely on us to keep their operations running-and our team relies on strong administrative support to make that happen.
We're looking for a highly organized and detail-oriented Office Administrator to join our growing team. This role is ideal for someone who enjoys working with numbers, staying organized, supporting multiple departments, and helping create efficient systems that keep a business operating smoothly.
You'll play a key role in supporting our accounting, payroll, operations, and management teams while ensuring information is accurate, organized, and completed on time.
What You'll Be Doing
As an Office Administrator, you'll support the day-to-day administrative and financial functions of the company while helping maintain organization across multiple departments.
Key Responsibilities
Assist with accounts payable and accounts receivable administration.
Prepare, process, and organize invoices, purchase orders, and customer documentation.
Support payroll preparation and employee hour tracking.
Maintain organized digital and physical filing systems.
Reconcile receipts, expenses, and supporting documentation.
Perform data entry and maintain accurate records.
Monitor outstanding invoices and assist with collections follow-up.
Maintain customer, vendor, and employee records.
Prepare spreadsheets, reports, and internal documentation.
Coordinate communication between office staff, management, and field operations.
Assist with purchasing, inventory tracking, and office supply management.
Provide administrative support for special projects and operational initiatives.
Maintain confidentiality of financial, employee, and company information.
Monitor service requests for customers and ordering parts that are required.
Communicate with customers to schedule return appointments and provide updates on service status.
Attend to customer service requests via email and over the phone.
What We're Looking For
Previous experience in an administrative, bookkeeping, or office support role
Strong organizational and time-management skills
Excellent attention to detail and accuracy
Ability to manage multiple tasks and changing priorities
Strong problem-solving abilities and initiative
Professional communication skills
High level of discretion and confidentiality
Technical Skills
Experience with the following is preferred:
Microsoft Excel
Microsoft Word
Google Sheets, drive, and file management
Bonus Experience
Sage Software experience or similar accounting software.
Experience working in trades, construction, service, HVAC, refrigeration, mechanical, or contracting environments is considered a strong asset.
What Success Looks Like
In this role, you'll contribute directly to the efficiency of the organization through:
Accurate financial and administrative documentation
Timely invoice processing and reporting
Organized recordkeeping and file management
Accurate payroll preparation support
Strong communication and coordination between departments
Excellent communication skills and capability to work as a team & independently
Strong written and verbal communication skills, fluent in English
Pay: $22.00-$30.00 per hour
Work Location: In person
Pay: $22.00-$30.00 per hour
Benefits:
- Dental care
- Extended health care
Work Location: In person
