kingston, on administrative coordinator Jobs – 13 Openings This Week

Administrative & Accounting Coordinator
BoxGo Management Inc. —Gananoque, ON
- $25–$30 an hour
- Full-time
- Accounting
- QuickBooks
- Business
- Dental care
- Life insurance
Quick apply
11d
Program Coordinator
Queen's University —Kingston, ON
- $61,249–$74,695 a year
- 8 hour shift
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Coordinator, Faculty Relations
Queen's University —Kingston, ON
- $60,775–$74,105 a year
- Monday to Friday
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
12d
Proposal Coordinator / Administrative Assistant, Transportation – On Site (Kingston, Ontario)
Egis Group —Kingston, ON
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Front Office & Sales Coordinator
ANS Scrap Metal Ltd. —Glenburnie, ON
- $28–$32 an hour
- Full-time
- Microsoft Word
- Google Suite
- Sales
- Dental care
- Life insurance
Quick apply
Residence Life Coordinator
Queen's University —Kingston, ON
- $60,775–$74,105 a year
- Weekends as needed
- Hotel
- Bachelor's
11d
Scheduling Attendance Coordinator
Extendicare —Kingston, ON
- Part-time
Quick apply
Curricular Coordinator, Clinical Skills
Queen's University —Kingston, ON
- $60,775–$74,105 a year
- Monday to Friday
- Bachelor's
Client Service Coordinator
Bayshore HealthCare —Kingston, ON
- $21–$23 an hour
- Weekends as needed
- Customer service
- English
- Microsoft Office
- Dental care
- Paid time off
4d

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Farm Credit Canada —Kingston, ON
Deliver professional front desk coverage, including greeting and assisting walk-in customers, managing incoming calls, and completing administrative tasks with…
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Outside Sales Representative and Customer Experience
15192226 Canada Inc. —Kingston, ON
Valid driver’s license and vehicle required. Build relationships with customers and identify their home’s water and air quality needs.
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Legal Receptionist & Office Coordinator
Duco & Duco LLP —Innisfil, ON
Answer and direct incoming telephone calls. Perform electronic and physical filing. Monitor incoming mail, courier deliveries, faxes, and electronic…
$41,600–$45,765 a year
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Finance & Admin Coordinator
PakFactory —Markham, ON
We are seeking a *Finance & Admin Coordinator *who combines strong financial expertise with excellent administrative and operational skills.
$40,000–$55,000 a year
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Administrative & Accounting Coordinator

BoxGo Management Inc.
Gananoque, ON

Quick apply

Job details

Full-time
11 days ago

Benefits

Casual dress
Extended health care
Dental care
Life insurance
On-site parking

Skills

Accounting software
Filing
Accounting
QuickBooks
Payroll
Business
Bookkeeping
Accounting
Time management

Full job description

Job Opportunity: Administrative & Accounting Coordinator

Company: BoxGo Management Inc. Location: 417 South Lake Rd., Gananoque, ON Employment Type: Full-Time Start Date: flexible, June 22, 2026

About Us: BoxGo Management Inc. is a dynamic and growing small business managing a portfolio of companies. We pride ourselves on operational excellence and integrity. We are currently seeking a detail-oriented and proactive Administrative & Accounting Coordinator to join our team.

Position Summary:

As the Administrative & Accounting Coordinator, you will be responsible for full-cycle bookkeeping and administrative support across a multi-company group. You will play a key role in ensuring accurate financial records, timely government remittances, and smooth day-to-day operations. This role requires excellent time management, discretion, and the ability to prioritize tasks effectively throughout the accounting cycle.

Key Responsibilities:

Accounting & Bookkeeping

Perform full-cycle bookkeeping for multiple entities
Record and reconcile daily transactions (sales, expenses, bank, credit card)
Manage accounts payable and receivable
Prepare and file HST/GST returns, WSIB, and payroll remittances
Process payroll, T4s, and ROEs in compliance with CRA guidelines
Maintain general ledgers and prepare adjusting journal entries
Assist with year-end preparation and liaise with external accountants

Administrative Support

Develop and maintain a task calendar for daily, weekly, and monthly accounting and administrative deadlines
Maintain organized digital and physical filing systems
Support HR functions including onboarding documentation and employee records
Support Health and Safety training and compliance
Coordinate with vendors, clients, and internal stakeholders
Prepare correspondence, reports, and internal communications

Compliance & Confidentiality

Ensure compliance with federal and provincial regulations
Handle sensitive employee and company information with discretion and integrity
Maintain data security protocols and confidentiality standards

Internal Bookkeeping Duties:

Transaction entry and classification
Bank, credit card and e-commerce reconciliations
Invoicing and collections
Vendor payments and expense tracking
Payroll processing and reporting
Budget preparation, tracking and variance analysis
Financial forecasting, reporting and audit preparation
Maintaining internal controls and compliance

Government Remittances for Canadian Small Businesses:

Payroll Remittances
Harmonized Sales Tax (HST) / Goods and Services Tax (GST)
Workplace Safety and Insurance Board (WSIB) premiums
RST tax remittances
T4 and T4 Summary filing (annually)
Records of Employment (ROEs) as required
Other Remittances:
Insurance statements and premium reports

Qualifications:

Diploma in Accounting or Business Administration (minimum requirement)
3+ years of full-cycle bookkeeping experience, preferably in a multi-entity environment
Ability to work effectively in a mostly solitary environment, demonstrating self-motivation and discipline
Proficiency in accounting software (preferably QuickBooks Enterprise or Desktop)
Strong organizational and time management skills
Excellent attention to detail and accuracy
Knowledge of Canadian payroll and government remittance requirements
Ability to work independently and prioritize competing deadlines

Job Type: Full-time

Benefits:

Casual dress
Dental care*
Extended health care*
Life insurance*
On-site parking

*all benefits provided are reviewed periodically and may be subject to change

Job Type: Full-time

Pay: $25.00-$30.00 per hour

Benefits:

Casual dress
Dental care
Extended health care
Life insurance
On-site parking

Work Location: In person

Quick apply

Refine Your Search

administrative coordinator jobs in kingston, on

Administrative & Accounting Coordinator

Program Coordinator

Coordinator, Faculty Relations

Proposal Coordinator / Administrative Assistant, Transportation – On Site (Kingston, Ontario)

Front Office & Sales Coordinator

Residence Life Coordinator

Scheduling Attendance Coordinator

Curricular Coordinator, Clinical Skills

Client Service Coordinator

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