Senior Executive Assistant to the CEO
FFUN Group
Permanent Full-Time
Have you ever color-coded a calendar for fun?
Do you get a strange sense of satisfaction from turning chaos into order, catching things before anyone else notices them, and somehow knowing what needs to happen before anyone asks? We're looking for the person who can keep up with a CEO who moves at the speed of a double espresso and a company that's growing faster than we can hang new signs on buildings.
As our Senior Executive Assistant, you'll be the organizer, problem-solver, gatekeeper, and professional chaos coordinator behind the scenes. You'll help keep priorities moving, calendars aligned, projects on track, and the executive office running smoothly.
If you're organized enough to pack for a week-long trip in ten minutes, can juggle twenty priorities without breaking a sweat, and secretly enjoy checking things off a list, we should probably talk.
What you’ll be doing:
- Own and manage the CEO's calendar, inbox, travel, expenses, contacts, and daily priorities, ensuring time is allocated effectively and strategically.
- Act as a gatekeeper and trusted partner to the CEO by screening, prioritizing, and responding to requests while ensuring critical matters receive timely attention.
- Prepare, draft, and coordinate executive communications, presentations, reports, agendas, briefing notes, correspondence, and meeting materials.
- Track and drive follow-through on executive commitments, strategic initiatives, action items, deadlines, and leadership priorities.
- Anticipate needs, identify potential issues before they arise, and proactively implement solutions to keep priorities moving forward.
- Research, gather, organize, and summarize information to support decision-making, business planning, special projects, and confidential assignments.
- Serve as a key liaison between the CEO, executive leadership team, business units, vendors, partners, and external stakeholders.
- Coordinate leadership meetings, executive rhythms, company initiatives, and special projects while ensuring clear communication and accountability.
- Plan and execute corporate events, leadership meetings, conferences, customer events, employee recognition programs, and other strategic initiatives.
- Manage all event logistics including scheduling, vendor coordination, communications, materials, budgets, and post-event follow-up.
- Own reputation management activities including customer escalations, online reviews, and other matters requiring executive visibility and resolution.
- Coordinate the development and distribution of presentations, branded materials, internal communications, and executive-level content.
- Maintain and continuously improve systems, processes, templates, records, and administrative standards to support organizational efficiency.
- Support personal and business-related administrative matters for the CEO with professionalism, discretion, and confidentiality.
- Safeguard confidential business, financial, legal, employee, and strategic information with the highest level of integrity and discretion.
What we’re looking for:
- Minimum 5 years of experience in an Executive Assistant, Senior Administrative Assistant, or similar role, supporting a CEO, President, Owner, or senior executive.
- Experience coordinating executive calendars, meetings, travel, communications, events, and senior-level priorities.
- High proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, SharePoint, and Teams.
- Experience with AI tools and productivity platforms would be considered an asset.
- Strong business acumen with the ability to understand executive priorities, confidentiality, urgency, and organizational impact.
- Excellent organizational and time management skills, with the ability to manage competing priorities, shifting deadlines, and confidential matters with accuracy and professionalism.
- Strong written and verbal communication skills, including the ability to prepare polished correspondence, presentations, meeting materials, briefing notes, and follow-up communications.
- High attention to detail, sound judgment, initiative, and the ability to work independently with minimal direction.
- Professional, team-oriented approach with strong emotional intelligence and the ability to build trust across all levels of the organization.
- Commitment to confidentiality, discretion, integrity, and protecting sensitive business, employee, financial, and strategic information.
- Ability to travel as needed.
Why FFUN:
- Wages: Bring the right experience, attitude, and talent, and we'll bring a compensation package that reflects it. We're looking for the right person, not the lowest cost.
- Extras: You find yourself enjoying some pretty cool extras. Think events, experiences, tickets, connections, and opportunities that tend to come with being the CEO's right hand. We can't guarantee you'll become famous, but you'll definitely have some stories to tell.
- Group Retirement Savings Plan: Employer-Employee matched contributions because we care about your future financial security
- Employee Discounts: Get excited with exclusive discounts, not just on vehicles, but also on service, repairs and parts and merchandise.
- Training & Development–Buckle up for an exciting ride! Joining us is like stepping onto a rocket ship of learning opportunities in a turbo-charged industry.
- Corporate Gym Membership Rates -Get your fitness on with corporate gym membership rates that won't break the bank. Flex those muscles, both at work and at the gym.
- Health & Dental–Stay healthy and smile bright with our comprehensive health and dental plans. We've got you covered inside and out.
- Giving Back –From Hospital Foundations to local sports teams, we want everyone to have a little more FFUN in their lives.
What it's really like to work here.
The FFUN Group is Canada’s fastest growing motor and recreational group retailer with nearly 25 locations throughout Saskatchewan, Manitoba and Ontario. We bring FFUN to life and are fuelled by amazing people, representing all of your favourite brands of automotive and recreational vehicles.
At FFUN we recognize that life is short and that it goes by in the blink of an eye. We can help people make the most of their lives by having fun, at any age. We offer great career opportunities, excellent pay programs, terrific benefits, corporate support, training and an amazing culture defined by our core values: Driven to Grow, Team Player, FFUN Attitude and Down to Earth
Ready to Join Us?
If this sounds like the opportunity you’ve been waiting for, we’d love to meet you! Our application process is quick and easy—just a few clicks!
At FFUN Group, we’re committed to providing a barrier-free, unbiased, and equitable hiring experience. If you require accommodations, please contact our recruitment team at [email protected].
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