simcoe, ontario administrative assistant Jobs – 18 Openings This Week

Executive Assistant (Permanent, Full-Time)
Balan Engineering Corp. —Tillsonburg, ON
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Vision care
Quick apply
3d
Adminstrative Assistant
Milmine Insurance Brokers —Stoney Creek, ON
- From $35,000 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Dental care
- Paid time off
Quick apply
administrative assistant - office
RAK cleaning services Inc —Brantford, ON
- $37 an hour
- Full-time
- Remote
- English
- No university degree
7d
ODSP Administrative Support Clerk
Ministry of Children, Community and Social Services —Woodstock, ON
- $26.92–$31.31 an hour
- Temporary
- Microsoft Powerpoint
- Bilingual
- Microsoft Excel
12d
Bookkeeper/Administrative Assistant
Servco Manufacturing —Ancaster, ON
- $24–$28 an hour
- 8 hour shift
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Vision care
Quick apply
1d
administrative assistant
Flores Mini Excavating and Landscaping —Drumbo, ON
- $25–$36 an hour
- Full-time
- English
- Databases
- High school diploma or GED
4d
Dental Office Administrator
Clarence Street Dental Group —Brantford, ON
- $25–$30 an hour
- Full-time
- Medical office experience
- Administrative experience
- Supervising experience
- Dental care
- Tuition reimbursement
Quick apply
Office Administrator / Executive Support (Part-Time)
DCA Controls Inc. —Jerseyville, ON
- Part-time
- Microsoft Office
- Administrative experience
- Communication skills
- Flexible schedule
Quick apply
Receptionist/Administrative Assistant
Brant County Ford —Brantford, ON
- $21–$22 an hour
- Weekends as needed
- Customer service
- Administrative experience
- Communication skills
- Dental care
- Vision care
Quick apply
2d
Office assistant Management
JW Landscaping —Mount Hope, ON
- $18.89–$34.02 an hour
- Part-time
- Microsoft Office
- Administrative experience
- Supervising experience
Quick apply
12d
Medical Office Assistant/Receptionist
Henry Medical Centre —Brantford, ON
- $17.60–$19.50 an hour
- Full-time
- Administrative experience
- Organizational skills
- EMR systems
Quick apply
1d
094-26-3 Medical Administrative Clerk- Core Care Team
Six Nations Of the Grand River —Ohsweken, ON
- $25.44 an hour
- Customer service
- Organizational skills
- EMR systems
10d
Medical Office Administrator
Trust Care Pharmacy —Woodstock, ON
- From $18.50 an hour
- Part-time
- Customer service
- Medical office experience
- English
- Flexible schedule
Quick apply
Administrative Clerk (student)
Parks of the St. Lawrence —Upper, ON
- $18.45 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Administrative experience

Discover related jobs

Based on your search for administrative assistant jobs.

Production Operator - Lake Erie Works
Stelco —Nanticoke, ON
A valid driver’s license and vehicle is required to work at this facility. A high school diploma or a post-secondary degree.
$75,000–$90,000 a year
Licensing Enforcement Officer
Niagara Region —Welland, ON
Must possess and maintain a valid and unrestricted specified license for the class of the vehicle operated. Responsible for investigations and enforcement of…
$35.74–$38.16 an hour
9d

Show more related jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Office Administrator and dispatcher
Nicholson Brothers —Campbellford, ON
Maintain accurate records through data entry, filing, and document management using Microsoft Office, Google Workspace, and QuickBooks.
$17.20–$24.00 an hour
Quick apply
4d
Receptionist & Administrative Support Specialist
CMiC —Toronto, ON
In addition to receptionist duties such as handling incoming calls, messages, mail, and packages, you will provide administrative support across the…
$40,000–$60,000 a year
Quick apply

Show more jobs in cities nearby

I want to receive the latest job alerts for administrative assistant in simcoe, ontario

By signing in to your account, you agree to Workopolis's Terms of Service and consent to our Cookie and Privacy Policy.

Executive Assistant (Permanent, Full-Time)

Balan Engineering Corp.
Tillsonburg, ON

Quick apply

Job details

Permanent | Full-time
3 days ago

Benefits

Casual dress
Extended health care
Dental care
Vision care
On-site parking

Skills

Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
Microsoft Office
High school diploma or GED
Organizational skills
Communication skills

Full job description

About the Role

We are seeking a highly organized, proactive, and detail‑oriented Executive Assistant to support our Executive Team (Engineer/CEO and CAO) in a fast‑paced, growing engineering firm. The Executive Assistant will primarily support the Engineer, with additional support to the CAO and occasional assistance to the Project Operations Manager.

This role is ideal for someone who thrives in a dynamic environment, enjoys variety in their work, and can confidently manage competing priorities while maintaining professionalism and discretion. The Executive Assistant will play a key role in keeping leadership organized, informed, and operating efficiently. This position involves a blend of executive support, project coordination, document preparation, and general administrative duties.

Key Responsibilities

Provide high‑level executive and administrative support to the Executive Team, primarily the Engineer, with additional support to the CAO and occasional assistance to the Project Operations Manager.
Manage complex calendars, including scheduling, prioritizing, and coordinating meetings, and site visits
Anticipate executive needs and proactively identify opportunities to optimize time, streamline communication, and improve workflows.
Handle confidential and sensitive information with discretion, professionalism, and sound judgment.
Oversee incoming and outgoing communications, including email management, phone calls, and follow‑ups.
Prepare daily briefings, reminders, and updates to keep executives informed and organized.
Draft, edit, and format correspondence, reports, proposals, and other business documents.
Attend virtual client meetings with executive personnel and produce accurate, well‑organized meeting minutes for project records.
Maintain organized filing systems for reports, meeting notes, emails, letters, and project documentation.
Assist with project coordination, tracking deadlines, and supporting ad hoc operational initiatives.
Maintain and update project trackers, follow‑up lists, and action items.
Track, draft, and follow up on quotes, ensuring timely communication with clients and vendors.
Support the preparation, drafting, and submission of bids, tenders, and related documentation.
Conduct research and prepare summaries or reports based on executive needs.
Provide collaborative support to the broader team, including occasional reception coverage when required.
Maintain organized office processes, records, and documentation systems.
Support internal communication, coordination, and workflow improvements across departments.
Adapt to and manage ad hoc tasks efficiently while maintaining attention to detail and process consistency.
Assist with miscellaneous administrative, operational, or project‑related tasks as assigned.
Act as an extension of the Executives, representing them with tact, courtesy, and professionalism at all times.

Qualifications

Experience supporting Executive-level Personnel OR an equivalent combination of academic and practical experience
Strong attention to detail and commitment to accuracy.
Exceptional organizational skills with the ability to manage multiple priorities.
Strong written and verbal communication skills.
High level of professionalism and discretion, with a demonstrated ability to maintain strict confidentiality when handling sensitive business, financial, employee, client, and project-related information.
Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
Experience drafting documents, reports, or proposals is an asset.
Experience supporting senior leadership or working in a professional services environment is preferred.
Demonstrated ability to work independently, anticipate needs, and take initiative.

Work Environment and Expectations

This is a full-time, on-site position based in Tillsonburg, Ontario.
The successful candidate must be comfortable working in a fast-paced office environment with competing priorities and time-sensitive requests.
This position requires daily in‑office collaboration, including sharing an office space with the Engineer.
Occasional flexibility may be required to support meetings, deadlines, or business needs.

Success in this Role

Success in this role depends on exceptional communication skills, professionalism, sound judgment, task prioritization, confidentiality, sensitivity, dedication, and initiative.

Accessibility and Accommodation

Balan Engineering is committed to providing an inclusive and accessible recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Accommodations are available upon request at any stage of the recruitment process. Applicants who require accommodation are encouraged to advise us so that appropriate arrangements can be made.

Posting Status: This posting is for an existing vacancy.

AI Use Disclosure: We do not use artificial intelligence to screen, assess, or select applicants. If this changes, applicants will be advised.

How to Apply

Please submit your resume via the application button . We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Benefits:

Casual dress
Dental care
Extended health care
On-site parking
Vision care

Ability to commute/relocate:

Tillsonburg, ON N4G 2G2: reliably commute or plan to relocate before starting work (required)

Education:

Secondary School (preferred)

Experience:

Executive Assistant or related: 1 year (preferred)

Work Location: In person

Quick apply

Refine Your Search

administrative assistant jobs in simcoe, ontario

Executive Assistant (Permanent, Full-Time)

Adminstrative Assistant

administrative assistant - office

ODSP Administrative Support Clerk

Bookkeeper/Administrative Assistant

administrative assistant

Dental Office Administrator

Office Administrator / Executive Support (Part-Time)

Receptionist/Administrative Assistant

Office assistant Management

Medical Office Assistant/Receptionist

094-26-3 Medical Administrative Clerk- Core Care Team

Medical Office Administrator

Administrative Clerk (student)

Discover related jobs

Explore jobs in cities nearby

I want to receive the latest job alerts for administrative assistant in simcoe, ontario

Job seeker tools

Employer Tools

Browse

Stay Connected