JOB DESCRIPTION
Job Title: Administration & Operations Coordinator
Location: Boston Bar, BC
Employment Type: Full-Time
Reports To: Chief Operating Officer (COO)
Salary Range: $70,000 – $90,000 annually (depending on experience and qualifications)
About Boston Bar First Nation
Boston Bar First Nation is located in the heart of the Fraser Canyon, committed to the well-being, prosperity, and cultural strength of our community. As a proud Nlaka'pamux Nation, we honour our land, culture, and people in everything we do. Our workplace fosters respect, learning, and collaboration as we work towards a strong and sustainable future.
Position Summary
The Administration & Operations Coordinator serves as a key support role to the Chief Operating Officer and plays a central role in helping coordinate day-to-day operations across the organization. This position acts as an operational lead in the COO’s absence, ensuring continuity, follow-up, accountability, and communication across departments. This role combines executive assistance, administration, project coordination, and operational oversight. The successful candidate will help drive projects forward, support departmental coordination, monitor operational priorities, and ensure tasks and follow-ups are completed in a timely and professional manner. The ideal candidate is highly organized, proactive, solutions-focused, professional under pressure, and capable of managing multiple priorities in a fast-paced environment.
Key Responsibilities
Executive & Administrative Support
- Provide direct administrative and operational support to the COO
- Coordinate schedules, meetings, calendars, reminders, and follow-ups
- Prepare meeting packages, agendas, summaries, and operational documents
- Draft professional correspondence, reports, memos, and presentations
- Assist in organizing leadership meetings, departmental meetings, and operational initiatives
- Support confidential recordkeeping and documentation management
Operations Coordination
- Follow up with departments on operational priorities, projects, deadlines, and deliverables
- Assist in coordinating activities across departments including Health, Education, Housing, Social Assistance, Communications, Maintenance, Administration, and other operational areas
- Monitor project progress and provide regular updates to the COO
- Help ensure operational issues are addressed promptly and efficiently
- Assist in implementing systems, procedures, and process improvements
- Support operational continuity when the COO is offsite or unavailable
Leadership & Organizational Support
- Serve as a point of contact for staff requiring operational guidance or escalation support
- Assist in maintaining accountability and communication across teams
- Coordinate information gathering for reports, funding submissions, audits, and organizational initiatives
- Help maintain organized workflows, trackers, and administrative systems
- Assist with special projects, events, and organizational initiatives as assigned
Office & Organizational Administration
- Ensure administrative operations remain organized and efficient
- Coordinate office logistics, supply management, and document organization
- Support onboarding coordination for new employees
- Maintain confidentiality of sensitive organizational and personnel information in accordance with BBFN policies
- Support implementation of organizational procedures and policies
QualificationsEducation & Experience
- Diploma or degree in Business Administration, Operations Management, Public Administration, Human Resources, or a related field preferred
- Minimum 3–5 years of experience in administration, operations coordination, executive support, or management support roles
- Experience supporting senior leadership is considered a strong asset
- Experience working with Indigenous organizations, First Nations governments, or public-sector environments is an asset
Knowledge, Skills & Abilities
- Strong organizational and project coordination skills
- Excellent communication and interpersonal abilities
- Strong problem-solving and decision-making skills
- Ability to manage multiple priorities with minimal supervision
- High level of professionalism, discretion, and confidentiality
- Strong follow-up and accountability management skills
- Ability to work independently while coordinating multiple departments
- Strong computer skills including Microsoft Office, Outlook, Excel, Teams, and cloud-based systems
- Ability to remain calm and effective in fast-paced operational environments
Working Conditions
- Monday to Friday, standard office hours unless operational needs require flexibility
- Primarily onsite role at the BBFN Administration Office
- Occasional attendance at meetings, events, or community functions may be required
- May occasionally support urgent operational or after-hours matters
Cultural Competency
BBFN welcomes applications from Indigenous candidates and from those who bring, or wish to develop, an understanding of Nlaka’pamux culture, values, and community life. Respectful engagement, cultural humility, professionalism, and community-minded service are essential to this role.
Benefits & Perks
- Competitive salary
- Upcoming extended health plan
- RRSP Matching
- Professional development opportunities
- Extended health and leave benefits (subject to eligibility)
- Opportunity to play a key leadership support role within the organization
- Meaningful work supporting community growth and operations
Cultural Competency
BBFN welcomes applications from Indigenous candidates and from those who bring, or wish to develop, an understanding of Nlaka’pamux culture, values, and community life. Respectful engagement, cultural humility, and an openness to learning are essential for contributing meaningfully within the BBFN organization and community.
Pay: $70,000.00-$90,000.00 per year
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- RRSP match
Ability to commute/relocate:
- Boston Bar, BC: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Have you previously provided support to senior leadership? If yes, What are your key strengths in supporting leadership teams?
- Do you or have you worked in a First Nations environment? If so, what was your role?
- Anything you would like share about yourself?
Education:
- Bachelor's Degree (required)
Experience:
- Administrative: 3 years (preferred)
Work Location: In person
