Manufacturing Quotation Clerk (Part-Time, Days)
Hamilton, Ontario
Part-Time | 27.5 – 29.5 Hours per Week | Day Shift | Monday–Friday | In Person
Temporary Part-Time (Initial 6-Month Term) with Potential for Permanent Employment
Looking for a Consistent Daytime Schedule?
Maljohn is seeking a detail-oriented Manufacturing Quotation Clerk to join our Hamilton office.
If you enjoy working with numbers, preparing professional business documents, and supporting a collaborative manufacturing team, this opportunity offers a stable weekday schedule with no evenings, weekends, or shift work.
This position supports both our Hamilton, Ontario and Regina, Saskatchewan operations by preparing accurate customer quotations using established company procedures and pricing templates.
We provide comprehensive training on our products, quotation procedures, manufacturing processes, and internal systems.
About Maljohn
Maljohn is a Canadian custom plastics manufacturer serving customers across North America from facilities in Hamilton, Ontario and Regina, Saskatchewan.
We specialize in the machining, fabrication, and distribution of engineered plastic products while delivering exceptional quality, responsive customer service, and technical expertise.
Our success is built on teamwork, continuous improvement, and a commitment to delivering quality products and outstanding customer service.
About the Role
Reporting to the Sales & Marketing Manager, you will prepare customer quotations for both our Hamilton and Regina operations using established quotation procedures, approved pricing templates, and information gathered from our Production and Purchasing teams.
You will become one of three employees responsible for preparing accurate, professional, and timely quotations. The quotation team works collaboratively to balance workload, maintain pricing consistency, and provide excellent service to our customers.
This is an administrative, process-driven position. Your role is to prepare quotations using established company procedures—not to independently establish pricing strategies or perform engineering-level estimating.
Key Responsibilities
- Prepare customer quotations using approved pricing templates and established quotation procedures.
- Review customer Requests for Quotation (RFQs), drawings, specifications, and supporting documentation.
- Gather pricing, manufacturing, and lead-time information from Purchasing and Production.
- Request supplier quotations when required.
- Prepare quotation revisions.
- Maintain quotation records, quotation history, and supporting documentation.
- Ensure quotations are completed accurately and within established turnaround targets.
- Work closely with Accounting, Outside Sales, Purchasing, Production, Customer Service, and Logistics.
- Support the continuous improvement of quotation procedures and documentation.
Qualifications
We're looking for someone who is:
- Highly organized and detail-oriented.
- Comfortable working with numbers and technical information.
- Able to manage multiple priorities while maintaining a high level of accuracy.
- Dependable, professional, and collaborative.
- Committed to producing high-quality work and meeting deadlines.
Preferred Qualifications
- High school diploma or equivalent.
- Two or more years of office or administrative experience.
- Manufacturing experience is considered a strong asset.
- Experience preparing quotations, estimates, proposals, or similar business documentation is preferred.
- Intermediate-level technical aptitude
- Strong Microsoft Excel, Word, Outlook, and Teams skills.
- Experience using ERP/MRP software (Sage 50/MRPEasy, or similar) is considered an asset.
What We Offer
- Consistent daytime schedule
- Monday–Friday | 27.5 – 29.5 hours per week
- No evenings
- No weekends
- No shift work
- Starting wage of $24.00 per hour
- Comprehensive training.
- Friendly and supportive team environment.
- Opportunity to support both our Hamilton and Regina operations.
- Initial six-month temporary assignment with the potential to become a permanent part-time position based on business requirements and performance.
Is This Opportunity Right for You?
This position may be an excellent fit if you are:
- An experienced office professional seeking a predictable weekday schedule.
- A manufacturing administrator looking to apply your organizational and technical skills in a production environment.
- Returning to the workforce and looking for meaningful part-time employment.
- A semi-retired professional who would like to continue contributing your experience.
- Detail-oriented and comfortable working with numbers, technical documents, and structured processes.
- Someone who enjoys collaborating with multiple departments while producing accurate, high-quality work.
- Interested in learning about custom manufacturing in a supportive, team-oriented environment.
If this sounds like you, we'd be pleased to hear from you.
Why Join Maljohn?
At Maljohn, you'll become part of a team that values quality, teamwork, and continuous improvement.
Your work will directly support customers across Canada while helping ensure quotations are accurate, competitive, and delivered on time.
We invest in our employees by providing comprehensive training, encouraging collaboration, and recognizing strong performance. Employees who demonstrate initiative, dependability, and a commitment to excellence have opportunities to grow with our company.
What Success Looks Like
During your first six months, you'll become familiar with our products, quotation procedures, and manufacturing processes while becoming a valued member of our quotation team.
By the end of your initial assignment, you will be expected to:
- Prepare accurate customer quotations using established procedures with minimal supervision.
- Consistently meet quotation turnaround objectives while maintaining a high level of accuracy.
- Develop productive working relationships with Sales, Purchasing, Production, Customer Service, and Logistics.
- Demonstrate sound judgment by recognizing when additional information or management approval is required.
- Maintain organized quotation records in accordance with company procedures.
- Support fellow quotation team members during periods of high workload.
- Demonstrate professionalism, reliability, and a commitment to continuous improvement.
Successful performance during the initial six-month assignment, together with ongoing business requirements, may provide the opportunity for the position to become a permanent part-time role.
If you're looking for a position where your work is appreciated, your contributions make a difference, and your schedule supports a healthy work-life balance, we'd welcome the opportunity to meet you.
How to Apply
Please submit your resume along with a brief cover letter outlining your qualifications and interest in the position.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Maljohn is committed to providing an inclusive and accessible workplace. Accommodation is available throughout the recruitment process upon request in accordance with applicable legislation.
Pay: From $24.00 per hour
Benefits:
- Casual dress
- Company events
- On-site parking
Flexible language requirement:
Ability to commute/relocate:
- Hamilton, ON: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (required)
Experience:
- Microsoft Office: 1 year (required)
- Office or Administrative: 2 years (required)
- RFQ processing: 1 year (preferred)
Work Location: In person
