Calgary, Ab Health information & records occupations Jobs – 16 Openings This Week

Intake and Workflow Coordinator (On-Site)
Medavie —Alberta
- Weekends as needed
- Databases
- Quality Control
- Computer skills
Health Information Management Professional I
Alberta Health Services —Calgary, AB
- $34.01–$42.59 an hour
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
2d
Administrative Support IV
Alberta Precision Labs —Calgary, AB
- $27.66–$33.61 an hour
- Full-time
- Microsoft Outlook
- Administrative experience
- High school diploma or GED
2d
Transcriptionist
Lifemark Health Group —Calgary, AB
- Temporary
- High school diploma or GED
- Typing
- Medical terminology
Quick apply
1d
Transcriptionist
C-health (a WELL Health Company) —Calgary, AB
- Hybrid work
- CPR Certification
- Medical terminology
- AED Certification
- Dental care
- Paid time off
Quick apply
Health Information Management Professional II - DQ/CDI Specialist
Alberta Health Services —Calgary, AB
- $38.74–$51.02 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
1d
IT Analyst II
Alberta Health Services —Calgary, AB
- $42.12–$56.86 an hour
- Full-time
- Computer Science
- Databases
- Analysis skills
6d
IT Analyst II
Alberta Health Services —Calgary, AB
- $42.12–$56.86 an hour
- Full-time
- Hybrid work
- Computer Science
- SQL
- Bachelor's
2d
Admin Team Lead
Lifemark Health Group —Calgary, AB
- Temporary
- Continuous improvement
- Mentoring
- Medical terminology
- Dental care
- Work from home
Quick apply
Billing Analyst, UofC Medical Group
The University of Calgary —Calgary, AB
- Full-time
- Customer service
- Research
- Microsoft Office
13d
IT Analyst II - Enterprise Imaging
Alberta Health Services —Calgary, AB
- $42.12–$56.86 an hour
- Full-time
- Computer Science
- Databases
- Analysis skills
2d
Dental Insurance Coordinator
Braces+ Orthodontics —Airdrie, AB
- $30–$35 an hour
- Part-time
- Medical office experience
- Organizational skills
- In-person
- Dental care
Quick apply
8d
Dental Administrator
Braces+ Orthodontics —Airdrie, AB
- $30–$35 an hour
- Part-time
- Organizational skills
- In-person
- Communication skills
- Dental care
Quick apply
6d

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Intake and Workflow Coordinator (On-Site)

Medavie
Alberta

Apply Now

Job details

Casual

Skills

Data management software
Case file maintenance
Filing
Databases
Records management
Quality Control
Computer skills
Document management
Document management systems
Communication skills
Team coordination

Full job description

Position Type:

Casual - Occasionnel

If you’re looking for a fulfilling career that can make a real difference in your life, and the lives of others, you’ve come to the right place.

As a national health solutions partner, we put people first in everything we do — and that begins with our team of 8,000+ professionals who bring a cross-section of diverse life experiences and career expertise to Medavie. By collaborating and innovating together, our employees are creating industry-leading solutions in insurance, primary care and emergency medical services that impact millions of lives in Canada each year.

Our mission is to improve the wellbeing of Canadians so that every life can be lived to the fullest — and it’s reflected in our award-winning culture. We celebrate individuality and value the diverse perspectives and skills our employees contribute. We go beyond providing competitive pay and comprehensive benefits to offer opportunities for personal and professional growth, flexible work options, meaningful experiences, and supportive leadership. Medavie is where employees can be their best selves, feel they belong, and achieve their full potential. Be part of it by applying for a position with us today.

Job Location: Clinic Support Office Edmonton - In Office
Job Type: 6 month temporary with possible permanent. Full Time and Part Time.

Experience Level: Mid Level
Schedule: Days, Evenings, and/or Weekends

COMPANY INFORMATION:
Looking to make a difference? Looking to join an incredible team?

Medicentres is a growing network of professionally managed healthcare clinics dedicated to providing accessible healthcare to patients across Alberta, Saskatchewan, Manitoba, and Ontario.
Regardless of your role, you will be an integral part of our customer-first team and are guaranteed to make an impact on the lives of Canadians. Medicentres is seeking to change the way healthcare is delivered in Canada by using technology to improve the patient experience.
By choosing to belong at Medicentres, you will join a team of passionate, like-minded people enjoying a challenging and rewarding career in the ever-changing health care industry. It starts with you. That's a simple sentence but it says a lot. It reminds each one of us that what we do matters.

JOB PURPOSE:

Reporting to the Supervisor, Referral Team, the Intake & Workflow Coordinator serves as the central coordination point for the medical review referral process. This role is responsible for receiving, validating, tracking, and routing referral files to ensure they are complete, accurately assigned, and advanced efficiently through each stage of review, from initial receipt through to physician decision and final disposition.

This position maintains workflow integrity, supports service level expectations, and acts as a central coordination point between administrative, clinical, and physician review functions.

PRINCIPAL RESPONSIBILITIES:

File Intake and Validation:

Receive, review, and process incoming referral files and supporting documentation.

Identify missing, duplicate, incomplete, or misdirected submissions and initiate appropriate follow-up.

Categorize and prioritize files in accordance with established procedures, service standards, and operational priorities.

Assign files to the appropriate reviewer based on workflow requirements and workload distribution.

Ensure all incoming files meet defined intake and submission requirements prior to entry into the workflow.

Workflow Management and File Routing:

Coordinate the movement of files through each stage of the review process from intake to Q&A to final disposition.

Route files between designated team members (clinic aids, physicians or nurse practitioners) as required.

Monitor file progression and ensure timely advancement through all stages of review.

Maintain awareness of file status and proactively address delays, bottlenecks, or workflow concerns.

Escalate urgent, complex, or overdue files to the Program Supervisor as appropriate.

Support adherence to defined turnaround times and service level expectations by actively monitoring workflow queues.

Identify and escalate risks to service delivery, including volume surges, backlog growth, or resourcing constraints.

Tracking and Quality Control:

Maintain accurate file tracking and status records.

Perform administrative quality checks to ensure files are complete, properly routed, and ready before files advance to the next stage.

Verify that required documentation and decisions have been completed and received.

Ensure consistency in file handling, tracking, and status updates across all stages of the workflow.

Team Support and Communication:

Serve as a central point of contact regarding file status and workflow progression.

Liaise with team members to obtain information, clarification, or required documentation.

Support efficient coordination between administrative, clinical, and physician review functions.

Provide non-clinical coordination support to Clinical Aides/LPNs and physicians or nurse practitioners to ensure efficient file progression.

Compliance and Confidentiality:

Perform all intake, routing, and coordination activities using established processes and systems, without reliance on artificial intelligence (AI) for clinical interpretation or decision-making.

Handle sensitive personal and medical information in accordance with privacy and security requirements.

Adhere to established policies, procedures, and program standards.

KNOWLEDGE, SKILLS AND EXPERIENCE:

Experience managing a high volume of referral files across multiple workflow stages, requiring continuous monitoring, coordination, and prioritization to maintain service levels.
Strong organizational and prioritization skills
Attention to detail
Ability to manage high-volume workloads
Process-oriented mindset
Effective written and verbal communication skills
Ability to maintain confidentiality
Proficiency with databases, document management systems, and file tracking tools
Ability to identify workflow bottlenecks and escalate issues appropriately

#CBM1

This posting is for an existing vacancy within our organization / Ce poste est actuellement vacant au sein de notre organisation.

The Base Pay range may vary depending on the successful candidate or other relevant job-related factors such as knowledge, skills, qualifications, experience and education/training. In addition to Base Pay, eligible Medavie employees may participate in various performance-based incentive programs. Payments under these programs are discretionary and subject to both individual and organizational results.

We believe our employees should reflect the communities we serve and welcome applications from candidates of all backgrounds. To provide the best experience possible, we will support you with accommodations or adjustments at any stage of the recruitment process. Simply inform our Recruitment team of your needs. We are committed to making sure recruitment, retention, advancement, and compensation are fair and accessible while following all relevant human rights and privacy laws . We appreciate everyone who has shown interest in this position. Only those selected for an interview will be contacted.

While Medavie may use automated tools, including AI, to support application screening, candidates are expected to complete all recruitment interactions independently—without AI assistance—to ensure a fair and equitable process.

If you experience any technical issues throughout the application process, please email: [email protected] .

Apply Now

Refine Your Search

health information & records occupations jobs in calgary, ab

Intake and Workflow Coordinator (On-Site)

Health Information Management Professional I

Administrative Support IV

Transcriptionist

Transcriptionist

Health Information Management Professional II - DQ/CDI Specialist

IT Analyst II

IT Analyst II

Admin Team Lead

Billing Analyst, UofC Medical Group

IT Analyst II - Enterprise Imaging

Dental Insurance Coordinator

Dental Administrator

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