Columbus & admin coordinator (on site) Jobs – 17 Openings This Week

Intake & Scheduling Office Admin
Castle Glass and Locks —Concord, ON
- $21.00–$23.50 an hour
- Full-time
- English
- Administrative experience
- Data entry
- Disability insurance
- Dental care
Quick apply
3d
Service and Admin Coordinator
Multi-Flow Systems —Concord, ON
- $50,000–$60,000 a year
- Full-time
- Administrative experience
- No university degree
- Data entry
- Disability insurance
- Dental care
Quick apply
Onboarding Coordinator (Nuclear)
Black & McDonald Limited —Pickering, ON
- $60,000–$75,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Analysis skills
- Dental care
Quick apply
Dental Admin - Port Perry, ON
123Dentist —Port Perry, ON
- $26 an hour
- Full-time
- Customer service
- Communication skills
- Time management
Quick apply
KOG | OPERATIONS COORDINATOR | FULL-TIME | NIGHTS
KOG Security —Scarborough, ON
- $19–$20 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Supervising experience
- Dental care
Yard Coordinator (Stouffville Yard)
CIK TELECOM INC. —Stouffville, ON
- $22–$32 an hour
- Full-time
- Maintenance
- Forklift
- High school diploma or GED
- Disability insurance
- Dental care
Quick apply
Onboarding Administrator (Nuclear)
Black & McDonald Limited —Pickering, ON
- $50,000–$65,000 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- Analysis skills
- Dental care
Quick apply
3d
Clinic & MVA/WSIB Claims Coordinator
Axis Therapy & Performance —Scarborough, ON
- $52,000–$63,000 a year
- Full-time
- Supervising experience
- Human resources
- Mentoring
Quick apply
11d
HR & Admin Assistant
ECI Technology Group Inc. —Toronto, ON
- $20–$25 an hour
- Full-time
- Microsoft Outlook
- English
- Databases
- Dental care
- Vision care
Quick apply
6d
Client Services Coordinator, PT (Evening/Weekend)
Spectrum Health Care —Markham, ON
- $19–$20 an hour
- Part-time
- Microsoft Word
- Microsoft Outlook
- English
Quick apply
Training Administrator (Nuclear)
Black & McDonald Limited —Pickering, ON
- $50,000–$65,000 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- Analysis skills
- Dental care
Quick apply
3d
Marketing & Development Coordinator
Children Believe Fund —Markham, ON
- $42,000–$55,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Spanish
- Dental care
- Paid time off
Quick apply
NO WEEKEND / NO EVENING Dental Receptionist
Studio B Dental —North York, ON
- $25–$28 an hour
- Full-time
- Bachelor's
- In-person
Quick apply
6d
Port Perry Worship Coordinator
Sanctus Church —Port Perry, ON
- Part-time
Resource Coordinator
Smart Print —Toronto, ON
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Communication skills
Community Outreach Volunteer
Family Psychology Centre —Toronto, ON
- $0.01 an hour
- Part-time
- Google Suite
- Customer service
- Research
- Flexible schedule
Quick apply
9d

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Intake & Scheduling Office Admin
Castle Glass and Locks —Concord, ON
The ability to hold your accuracy when the desk is busy — you'll be on a call with two lines holding and a technician waiting on an answer.
$21.00–$23.50 an hour
Quick apply
3d
Service/Scheduling Coordinator
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Intake & Scheduling Office Admin

Castle Glass and Locks
Concord, ON

Quick apply

Job details

Permanent | Full-time | Casual
3 days ago

Benefits

Casual dress
Disability insurance
Dental care
Paid vacation
Life insurance
On-site parking

Skills

Customer appointment booking
English
Administrative experience
Schedule management
Client services
Data entry
Organizational skills
Front desk
Customer support
Work order management
Dispatch experience
Client interaction
Team coordination
Office experience

Full job description

Intake & Scheduling Coordinator — Castle GLD Group Ltd.

Concord, Ontario | Full-time, permanent | On-site

Overview

Castle GLD Group Ltd. has been servicing commercial and industrial buildings across the GTA for over 30 years. We install and repair commercial glass, doors, locks, and hardware for property managers, building owners, and facility managers who call us because we answer and we show up.

We're hiring an Intake & Scheduling Coordinator for our Concord office, and we're looking for one specific thing above everything else: someone meticulous.

This desk takes every incoming service call, opens the work order, and schedules the technician. The details you capture — suite, access, PO, scope — are what the whole job runs on, and nobody checks them behind you. It's fast, it's interruption-heavy, and the standard is high.

If that's the kind of work you're good at, we'll train you on commercial glass and hardware. You don't need to know the trade. You need to get things right.

The role

You are the first point of contact when a client calls or emails with a service request. This is a fast-paced, phone- and email-heavy, detail-driven role at the centre of the business. Service calls come in all day; your job is to capture them accurately, triage them, and get them onto the board with complete and correct client details. Everything downstream depends on it — when a job is entered wrong at intake, it goes wrong in the field.

What you'll do

Answer incoming service calls and emails from commercial property managers, tenants, and building staff
Open and accurately document new work orders in our field service software — site details, scope of the problem, access requirements, PO numbers, and client billing information
Triage incoming work by urgency: emergency board-ups and lockouts versus scheduled service and quoted work
Build and maintain the daily and weekly technician schedule, balancing crew availability, geography, and job duration
Call clients to verify site information, confirm appointment windows, and give notice when a job is rescheduled or running late
Coordinate with the field team through the day as jobs run long, get cancelled, or turn into something bigger than the original call
Track open work orders through to completion — chase missing paperwork and photos, confirm the work is done, and move the order forward to invoicing
Support quoting and material ordering with administrative follow-up, and keep client, site, and contact records current

What we're looking for

Absolute MUST Haves...

Fluent spoken and written English — you'll be on the phone with clients and building staff all day, and writing work orders our technicians act on without a second set of eyes
Exceptional attention to detail. A wrong suite number or a missed access code sends a truck to the wrong place, the client waits, and we absorb the cost. This is the single most important part of the job.
2+ years in a customer service, intake, dispatch, scheduling, service coordination, or office administration role
Strong organizational skills and genuine comfort juggling competing priorities without dropping any of them
The ability to hold your accuracy when the desk is busy — you'll be on a call with two lines holding and a technician waiting on an answer
Ability to work independently and make sensible judgment calls about what comes first
Solid computer skills and the ability to learn new software quickly
Legally entitled to work in Canada
Able to reliably commute to our Concord location for an on-site role

Preferred Skills

Experience in a trades or service environment — commercial construction, glazing industry, facilities, security and hardware, property management, or similar
Experience with field service or dispatch software (BuildOps, ServiceTitan, Jobber)
Familiarity with PO-based billing and commercial property management clients

What we offer

$21.00 – $23.00 per hour to start, based on experience, paid bi-weekly. We review pay at three months and again at six, and we move it for people who prove out. We'd rather find someone meticulous and build them into this role than hire on a resume alone.
Compressed schedule — our office team works a nine-day cycle with every other Friday off, paid, available after three months
Group health and dental benefits, plus life insurance and long-term disability coverage, after three months
Paid vacation starting at two weeks, increasing with service
Free on-site parking
A stable, established company with low turnover — most of our team has been here a long time
Real training on our systems, our clients, and the trade — you don't need to know commercial glass and hardware on day one

Our hiring process

We take one extra step that most employers don't: shortlisted candidates complete a short, job-relevant exercise — roughly fifteen minutes, opening a work order from a real-world service call. It's the fairest way we've found to assess the skill this job actually turns on, and it means we're not guessing from a resume.

How to apply

Apply through Indeed with your resume. We review every application and will contact candidates selected for an interview.

Accommodations are available on request for applicants with disabilities throughout our recruitment and selection process. Let us know what you need and we'll work with you.

Required disclosures

This posting is for an existing vacancy.
We use automated tools, including artificial intelligence, to assist in screening, assessing, and selecting applicants for this position.

Job Types: Full-time, Permanent, Casual

Pay: $21.00-$23.50 per hour

Benefits:

Casual dress
On-site parking

Ability to commute/relocate:

Concord, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

This role is assessed with a short work sample. Shortlisted candidates complete a 20-minute exercise before the interview — creating a new work order and opening a pre-existing work order from a client call, and converting an approved quote into a job. Accommodations are available on request. Are you willing to complete it?
In one or two sentences: tell us about a time you caught an error in information someone else gave you.

Experience:

Intake: 2 years (required)

Language:

English (required)

Work Location: In person

Quick apply

Refine Your Search

& admin coordinator (on site) jobs in columbus

Intake & Scheduling Office Admin

Service and Admin Coordinator

Onboarding Coordinator (Nuclear)

Dental Admin - Port Perry, ON

KOG | OPERATIONS COORDINATOR | FULL-TIME | NIGHTS

Yard Coordinator (Stouffville Yard)

Onboarding Administrator (Nuclear)

Clinic & MVA/WSIB Claims Coordinator

HR & Admin Assistant

Client Services Coordinator, PT (Evening/Weekend)

Training Administrator (Nuclear)

Marketing & Development Coordinator

NO WEEKEND / NO EVENING Dental Receptionist

Port Perry Worship Coordinator

Resource Coordinator

Community Outreach Volunteer

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