Transform Lives with Children Believe!
Join us to help break the barriers to education that steal children’s choices one by one until they have none. Together, we can foster an environment where education unlocks a world of choices, nurturing creativity, resilience, and hope for a better tomorrow. At Children Believe, we won’t stop until every child can dream fearlessly and grow up to live the life they choose to live.
Children Believe is currently recruiting for the following position:
Finance & Administration Clerk
(Canada Office)
The Finance and Administration Clerk is a permanent, full-time, in-office position reporting to the Manager, Finance. This role contributes to the effective operation of the Finance team and head office by providing reliable support in accounts payable, mail opening, and day-to-day office administration. The successful incumbent will be highly organized, detail-oriented, technologically proficient, and able to collaborate effectively across the organization. A strong commitment to accuracy, service excellence, and operational efficiency is essential for success in this role.
This role includes, but not limited to:
Finance – 65%
-
Processes vendor invoices for Finance, Information Technology (IT), Internal Audit (IA), and Facilities Management
-
Process expenditures and cheque requisitions,
-
Prepare weekly EFT, pre-authorized, and wire payment files from the Intacct accounting software
-
Assist with the reconciliation of accounts payable accounts
-
Prepare Concur expense reports for Finance, IT, IA, and the CFO
-
Review and reconcile all corporate credit card reports for accuracy and completeness
-
Review and process employee expense claims and travel advance reports
-
Complete gift-in-kind medication valuations
-
Support the Finance team in preparing documentation for external audit requirements
-
Hold and reconcile the Corporate Services Department credit card each month in accordance with policy
Mail Processing – 10%
-
Manage all incoming and outgoing courier, shipping, and mail activity in an efficient and proactive manner
-
Maintain appropriate supply levels for the mailroom and copiers, including paper and toner
-
Support the mail opening process and work closely with the Mail and Records Associate to ensure the secure, accurate, and efficient processing of all donations received
Office and General Administration – 10%
-
Oversee day-to-day office operations, including office equipment maintenance, administration of security access, upkeep of office, kitchen, and supply areas, and ordering of supplies as required
-
Respond promptly to emergency issues, including after-hours situations when required
-
Review, understand, and comply with all organizational policies
-
Provide back-up support to the CEO’s office regarding office logistical support for any and all board meetings and for the annual general meeting (if applicable)
Office of the Chief Financial Officer (CFO) – 5%
-
Provide executive support to the CFO, including scheduling meetings, gathering materials and reports, and assisting with email management and responses
-
Prepare presentations and analysis for Board and committee meetings
-
Coordinate travel arrangements and scheduling for the CFO, and for other Corporate Services personnel as required
-
Maintain the legal, vendor, and contract database and provide related analysis as needed
-
Act as backup to the Executive Coordinator to the CEO, working through the CFO, relating to country office legal document requirements (printing, obtaining signatures, mailing, etc.)
Printing Support – 5%
-
Provide print production support to the Fundraising, Development and Communications team for appeals, donor correspondence, and related materials
Other Support – 5%
-
Perform other duties as assigned to support the Corporate Services department and the CFO
The ideal candidate possesses:
-
Completion of a post-secondary diploma or degree
-
Knowledge of and practical experience in accounting and accounts payable functions
-
Two to four years of experience in a similar role
-
Strong organizational and time management skills, with excellent attention to detail and the ability to work independently
-
Excellent interpersonal skills, with demonstrated experience working collaboratively across multiple teams
-
Strong verbal and written communication skills
-
Intermediate to advanced computer proficiency in Microsoft Word, Excel, and Outlook, with strong experience organizing and maintaining data in Microsoft SharePoint, including policies, procedures, contracts, and legal documents
-
Experience maintaining an organized office environment and ensuring adequate office supply levels
-
Experience coordinating mail and courier services, with experience in operating mail folding and stamping equipment.
-
Experience with accounting and expense management software is considered an asset
-
Flexibility to work outside regular business hours, as required
-
Willingness to obtain an Occupational First Aid Certificate and serve as a first aid attendant; course fees will be covered by Children Believe
-
A valid driver’s licence and occasional use of a personal vehicle for business purposes
Attributes, Traits, Behaviours:
-
Demonstrates accountability for results and a strong sense of initiative
-
Works effectively both independently and as a collaborative team member with limited supervision
-
Exhibits exceptional interpersonal skills and a service-oriented mindset
-
Demonstrates strong organizational and time management skills, with the ability to manage multiple priorities effectively
-
Handles sensitive information with confidentiality, discretion, diplomacy, and tact
-
Builds productive working relationships through collaboration and a positive, service-focused approach
-
Shows commitment to continuous learning, professional growth, and improvement
-
Adapts well to change and embraces new systems, processes, and ways of working
Type: In-office
This is a dynamic, full-time, in-office role based at the corporate head office. The regular work schedule is Monday to Friday, 8:30 a.m. to 4:30 p.m.
Compensation: Hiring range between $48,000 to $58,000 annually based on experience.
We value our employees and offer a comprehensive benefits package to support your professional and personal growth:
-
Competitive Compensation Package: We provide an attractive compensation package with clearly stated hiring ranges.
-
Flexible Work Environment: Enjoy a flexible work environment, including hybrid work options, flexible hours, “No Meeting Mondays,” and the option to work up to 20 days out of province per year.
-
Comprehensive Benefits Plan: Our group benefits plan includes health and dental coverage, an Employee and Family Assistance Program (EFAP), and RRSP matching up to 5%, starting from day one.
-
Health Spending Account: Access to our $500 Healthcare Spending Account to top up expenses not covered in the benefits program
-
Performance Incentives: Participate in our Pay for Performance Plan with up to 6% performance incentive pay.
-
Professional Development: Benefit from 5 paid professional development days and experience professional growth through a variety of learning opportunities.
-
Paid Time Off: Enjoy an annual Christmas closure, receive 2 float days, and have access to up to 10 sick day
-
Generous Vacation Policy: Enjoy 3 weeks paid vacation with incremental increase every 5 years up to 6 weeks.
-
Other Employee Perks: Take advantage of our Employee Discount Program and various other perks designed to enhance your overall well-being and work-life balance.
Application Process:
If you believe you have that unique combination of a not-for-profit heart combined with the skills and interest for the “Finance & Administration Clerk” position, then click the “Apply” button found at the bottom of this screen.
Applicants must be legally eligible to work in Canada.
Consistent with our Child Protection/Safe-Guarding Policy the successful candidate must receive clearance by a criminal record check.
Children Believe is committed to diversity in the workplace and is an equal opportunity employer.
Children Believe is committed to providing workplace accommodations. If you require an accommodation, inform us and we will work with you to meet your needs.
We thank all applicants for applying, however, only candidates selected for an interview will be contacted.
Please note that this posting is for an existing vacancy at Children Believe. All applications are reviewed by our hiring team and AI is not used to screen candidates.
People & Culture Team
Children Believe
