Retail Projects Administrator
Location: North York, ON
Department: Operations
Reports To: Executive Leadership
Who You Are
You are exceptionally organized and thrive in an environment where priorities change quickly and no two days are the same.
You enjoy coordinating projects, solving problems, and ensuring that details don't fall through the cracks. You are proactive, resourceful, and take pride in following through on commitments. Whether you're coordinating a contractor, obtaining vendor quotes, tracking a signage approval, or updating store information, you approach every task with a strong sense of ownership and urgency.
Most importantly, you bring a positive attitude, strong communication skills, and the ability to stay organized and focused while managing multiple projects and deadlines simultaneously.
Position Summary
Fairweather is seeking a highly organized and motivated Retail Projects Coordinator to support operational and project-based initiatives across the business.
This role is responsible for coordinating store signage projects, maintenance and facilities requests, vendor relationships, landlord approvals, store location management, and various operational projects. The Retail Projects Coordinator will also support procurement initiatives by sourcing products, services, and vendors while identifying opportunities for cost savings and operational improvements.
Reporting to Executive Leadership, this position requires exceptional organizational skills, strong follow-through, and the ability to manage multiple priorities in a fast-paced and constantly evolving environment. The successful candidate will play an important role in supporting the execution of projects that impact stores, facilities, and overall business operations.
Core Competencies
- Positive attitude and willingness to learn
- Exceptional organizational skills and attention to detail
- Strong time management and prioritization abilities
- Ability to manage multiple projects simultaneously
- Strong communication and relationship-building skills
- Excellent follow-up and problem-solving abilities
- Ability to work effectively under pressure and meet tight deadlines
- Self-motivated with a strong sense of accountability
- Resourceful and proactive approach to challenges
Key Responsibilities
Retail Projects
- Coordinate retail projects from initiation through completion.
- Maintain project schedules, documentation, and status updates.
- Track project timelines and ensure deadlines are met.
- Liaise with internal departments, landlords, vendors, and contractors to ensure successful project execution.
- Support store openings, relocations, renovations, and special projects as required.
Store Signage Management
- Coordinate exterior and interior store signage projects.
- Create and manage signage mockups and proofing documents.
- Obtain quotations from signage vendors and coordinate production timelines.
- Manage landlord and mall approval processes.
- Coordinate signage installation and ensure projects are completed accurately and on schedule.
- Maintain signage records and project documentation.
Store Maintenance & Facilities Management
- Coordinate maintenance and repair requests for retail stores.
- Source qualified contractors and service providers.
- Obtain competitive quotations and recommend solutions.
- Schedule and coordinate repairs, maintenance, and service work.
- Follow up with vendors and stores to ensure work is completed properly and on time.
- Maintain records of maintenance activity, vendor performance, and project costs.
Head Office & Warehouse Facilities Management
- Coordinate maintenance, repairs, and improvements for the company’s head office and warehouse facilities.
- Manage relationships with service providers including electricians, plumbers, HVAC contractors, locksmiths, cleaning providers, and general contractors.
- Coordinate preventive maintenance programs and service schedules.
- Assist with office and warehouse improvement projects.
- Ensure facilities are maintained in a safe, clean, and professional manner.
Store Location Management
- Maintain accurate store information across all customer-facing platforms.
- Update Google Business Profiles, store hours, contact information, and location details.
- Coordinate updates to mall directories, landlord listings, and other location databases.
- Audit store information regularly to ensure accuracy and consistency.
Vendor Management & Procurement Support
- Research products, services, and suppliers as required.
- Obtain competitive quotations and identify cost-saving opportunities.
- Assist with vendor selection and supplier evaluations.
- Maintain vendor records, pricing information, and contact databases.
- Support purchasing and procurement initiatives for retail stores, facilities, and operational projects.
Administrative & Reporting Support
- Maintain project tracking reports and operational documentation.
- Organize contracts, permits, approvals, and project records.
- Prepare summaries, status updates, and reports as required.
- Support additional operational projects and initiatives as assigned.
Preferred Experience
- Experience in retail operations, facilities coordination, project coordination, maintenance administration, procurement, or related fields is considered an asset.
- Experience working with vendors, contractors, landlords, or service providers is considered an asset.
- Proficiency with Microsoft Office, Google Workspace, and spreadsheet management.
Education
- Relevant post-secondary education and/or equivalent work experience is considered an asset.
What Success Looks Like
The successful candidate is highly organized, proactive, resourceful, and dependable. They take ownership of projects, follow through on commitments, and consistently deliver results in a fast-paced environment. They are comfortable managing multiple priorities while maintaining a high level of accuracy and professionalism.
Retail, facilities management, maintenance coordination, procurement, project coordination, or vendor management experience are all considered assets; however, attitude, organization, and a willingness to learn are the most important qualifications for success in this role.
Fairweather welcomes diversity and encourages all applications including people with disabilities. In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, accommodation is available on request for candidates taking part in all aspects of the selection and recruitment process. Also, we continue to embrace diversity and support an inclusive work environment. Please advise Human Resources if accommodation is required.
Pay: $45,000.00-$55,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Life insurance
- On-site parking
- Store discount
- Vision care
Work Location: In person
