Dental Patient Care Coordinator
Practice: Hillcrest Dental
Location: Richmond Hill
Website: https://www.hillcrest-dental.com/
Role Type: Full-Time, Short-Term Contract (ASAP – November 16, 2026)
Role Hours: Monday & Tuesday: 9 a.m.–5 p.m. | Wednesday & Thursday: 10 a.m.–7 p.m. | Friday: 9 a.m.–5 p.m. | Saturday (1x/month): 8:30 a.m.–2 p.m.
Job Overview
Hillcrest Dental is a family-friendly, patient-centered, moderndental practice dedicated to providing exceptional care in a welcoming and supportive environment.
We are seeking a compassionate, organized, and service-oriented Dental Patient Care Coordinator to join our team. This is an exciting opportunity to become part of a friendly, supportive, and growing dental office.
As the first point of contact for our patients, you will play a key role in delivering an outstanding patient experience while supporting the administrative operations of the practice. The ideal candidate has excellent communication skills, strong attention to detail, and familiarity with dental terminology and office procedures.
Key Responsibilities
- Greet patients warmly upon arrival and assist with check-in procedures.
- Manage inbound/outbound calls: schedule appointments, answer inquiries, and support patient needs.
- Maintain accurate patient records using Tracker.
- Process patient information, insurance details, and claims according to office policies.
- Coordinate with the clinical team to ensure smooth and efficient patient flow.
- Support treatment plan coordination and financial discussions, when required.
- Complete administrative duties including filing, data entry, email correspondence, and document preparation.
- Maintain a clean, organized, and professional front desk and reception area.
- Assist with monitoring and ordering office supplies.
Qualifications
- Minimum 1 year of dental or medical administration experience (dental preferred).
- Strong knowledge of dental terminology and office procedures.
- Excellent verbal, written, and interpersonal communication skills.
- Experience with Tracker software is an asset.
- Ability to multitask effectively while maintaining accuracy and attention to detail.
- Professional presentation, positive attitude, and patient-centered mindset.
- Ability to work collaboratively in a busy, team-oriented clinical environment.
Practice Snapshot
Practice Name: Hillcrest Dental
Location: Richmond Hill, Ontario
Operatories
- Total Operatories:11
- Hygiene Operatories: 6
- Dentist (DDS) Operatories: 5
Clinical Team Structure
- Number of Hygienists per Day:
- Monday: 5
- Tuesday: 6
- Wednesday: 6
- Thursday: 6
- Friday: 6
- Saturday: 3
- Specialty Services Offered: Periodontics (2× per month), Endodontics (2× per month), Oral Surgery (1× per month)Office Environment & Culture
We are a modern dental office with a friendly, experienced team and many long-standing employees. We pride ourselves on fostering a positive, team-oriented workplace and are committed to providing the highest quality care for our patients.
Technology & Software
- Practice Management Software: Tracker
- Digital Tools: iTero
Neighborhood Highlights / Landmarks
Located within Hillcrest Mall in Richmond Hill, offering convenient access to shopping, dining, and ample parking for both patients and team members.
Compensation
- Pay Range: $25.00–$28.00 per hour
- Compensation is commensurate with experience and skills.
Ready to Take the Next Step?
If you're looking to join a team that is rooted in trust, guided by excellence, and committed to elevating patient care through innovation and digital dentistry, this is the place for you. We are a values-driven organization that empowers our teams, invests in growth, and embraces modern technology to deliver a truly exceptional patient experience.
If you want to make a meaningful impact every day, be supported by a collaborative culture, and grow your career within a forward-thinking dental network, we would love to meet you. Apply now and grow your career with us.
