East St. Paul, Mb Executive assistant Jobs – 11 Openings This Week

Assistant to the COO of Service
Turning Leaf Community Services Inc. —Winnipeg, MB
- Weekends as needed
- Microsoft Outlook
- English
- Bachelor's
1h
Remote Virtual Executive Assistant
Zirtual —Winnipeg, MB
- $500–$3,500 a year
- Contract
- Remote
- Bilingual
- Spanish
- Microsoft Outlook
Quick apply
Executive Services Coordinator, Central Business Services (West/Prairies)
Deloitte —Winnipeg, MB
- $47,000–$78,000 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Spanish
Executive Support Assistant
Willow Place Inc —Winnipeg, MB
- $22.23–$29.98 an hour
- Part-time
- CPR Certification
- Microsoft Office
- Databases
- Wellness program
- Dental care
Quick apply
Executive Assistant
Fluey Trading —Winnipeg, MB
- $31.50–$32.50 an hour
- Full-time
- Word processing
- ERP systems
- English
- Dental care
Quick apply
13d
Assistant to the COO of Service
Turning Leaf Support Services —Winnipeg, MB
- Weekends as needed
- Microsoft Outlook
- English
- Administrative experience
- Wellness program
- Mileage reimbursement
Quick apply
13d
Executive Assistant
Youth for Christ Winnipeg —Winnipeg, MB
- Google Suite
- Administrative experience
- Communication skills
Quick apply
Operations Coordinator & Executive Assistant
Spark Studios —Winnipeg, MB
- $18–$21 an hour
- Part-time
- Customer service
- Administrative experience
- Project management
Quick apply
Executive Assistant, Studio Operations & Client Experience
Spark Studios —Winnipeg, MB
- $18–$21 an hour
- Part-time
- Customer service
- Administrative experience
- Project management
Quick apply
Executive Assistant
HUB Technology Solutions Ltd —Winnipeg, MB
- $20–$21 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply

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Assistant to the COO of Service

Turning Leaf Community Services Inc.
Winnipeg, MB

Apply Now

Job details

Full-time
1 hour ago

Skills

French
Accounts receivable
Class 5 Licence
Contract management
Microsoft Outlook
Document preparation
Finance
Filing
English
Property leasing
Bachelor's
Task prioritization
Contracts
Purchasing
Accounts receivable processing
College diploma
Business
Time management

Full job description

ASSISTANT TO THE COO OF SERVICE JOB DESCRIPTION

JOB TITLE: Assistant to the COO of Service
DEPARTMENT: Intensive Home Supports
REPORTS TO: COO of Service
HOURS: 40 hrs p/week (FT)
VACATION: Accrue at 6%
BENEFITS: GRRSP and Health Benefits Immediate Enrollment

JOB SUMMARY

Reporting directly to the COO of Service, the Assistant will contribute to the efficient
day-to-day operations of the Service Division in both Manitoba and Saskatchewan.
They will be assisting with administration, organization, filing, reporting, and other
duties as assigned.

The Assistant to the COO of Service requires someone with a proven ability to work
both independently with limited oversight, as well as part of a team during times
where collaboration is key to the success of the project.

PRIMARY DUTIES AND RESPONSIBILITIES

Executive & Administrative Support

Prioritize and ensure action is taken on all items directed by the COO of

Service.

Organize and maintain the COO’s calendar and appointments. Book internal

and external meeting rooms when necessary and greet guests appropriately.

Prepare travel purchase requests and make the necessary travel

arrangements for the COO.

Screen and/or return telephone calls, inquiries, and requests.
Receive all purchase requests that exceed the amount a SCM or Director can

approve and ensure they are signed off in a timely manner.

Operational Coordination, Financial & Program Administration

Under the direction of the COO, assist the IHS Administrative Coordinator and

the IHS Administrative Assistant regarding all program properties and
locations, assisting in obtaining permits, purchasing equipment or supplies,
and filing of all property leases and contracts.

The Assistant to the COO to track, complete, and obtain signatures for all Care

Provider contracts for our Home Share Department.

The Assistant to the COO to verify invoices from Care Providers and forward to

the Finance team for payments.

o Respond to payment inquiries from Care Providers as needed.

Complete various billing duties for both Manitoba and Saskatchewan.
Track all EIA payments, reporting any discrepancies to the COO.
Maintain Accounts Receivable and investigate outstanding balances while

providing periodic updates to the Senior Case Manager, Director of IHS, and
COO of Service.

Collect and submit all receipts for the Master Card to the IHS Administrative

Coordinator.

Complete reports as needed, including quarterly reports for the Saskatchewan

program.

Collect and track all KPIs as directed by the COO.

Policy, Documentation & Continuous Improvement

Assist in policy development or revision, ensuring accurate information is

obtained through relevant sources.

Assist with the completion of policies and procedure. Submit them to the

IHS SCMs, Director and the COO for review.

Assist the COO with creating and maintaining a standard operation

manual.

Other duties as assigned: Accountable for completing additional

responsibilities as delegated.

ESSENTIAL REQUIREMENTS

Cover Letter and Updated Resume
18 years of age or older
Current Criminal Record Check with Vulnerable Sector Check (no older than

six months)

Current Adult Abuse Registry Check (no older than six months)
Child Abuse Registry Check (no older than three months)
Valid Class 5 drivers license and access to a reliable vehicle
Minimum three years of related work experience
Proficient in Microsoft Office, including Word, Excel, PowerPoint and Outlook
Proficiency in the use of office equipment, computer, voice messaging

systems, fax/photo copier

Skilled at prioritizing tasks and action items, with strong time management

skills

The ability to communicate in English is required and working knowledge of

French is preferred

Some flexibility to work evening and weekends, as or if needed
Three employment references

EDUCATION

Bachelor's degree or college diploma in Business Administration or a related

administrative services field.

REQUIRED ATTRIBUTES

Maintain positive working relationships with others.
Presents with professionalism, regardless of the situation.
Skilled at prioritizing tasks and action items, with strong time management

skills.

Superior interpersonal skills and comfortable interactions with staff at all levels.
Pro-active and works well independently.
Adapts to new processes, technology, and unexpected projects/requests.
Ability to always handle confidential information and act with discretion in all

matters.

Responds positively to a flexible, fast-paced environment.
Has a passion for helping people who are struggling with mental health and

intellectual challenges.

Proficient in Microsoft Office, including Word, Excel, PowerPoint and Outlook.
Represent the organization’s culture in the community (i.e., media, associates,

and neighborhood).

Knowledge of Residential Licensing procedures and policies is considered an

asset.

Some flexibility to work in the evening and weekends if needed.

SUPERVISION

Reports to the COO of Service

How to Apply

Applicants can express their interest by submitting a cover letter that clearly
demonstrates why they are the ideal candidate (cover letters must cite specific
examples congruent with the posting requirements) along with their résumé to
[email protected] By Tuesday August 4th , 2026 at 4:00 PM

Turning Leaf welcomes applications from people with disabilities. Applicants with
disabilities may request reasonable accommodation relating to the materials used
and/or activities throughout the application and selection process. We thank all
applicants, but only those being considered for an interview will be contacted.

Turning Leaf Support Services is committed to fostering and upholding an inclusive
workplace that reflects the diversity of the communities we serve, including
Indigenous Peoples. We believe in creating opportunities for everyone to thrive by
embracing diverse perspectives, experiences, and identities. We encourage
candidates from Indigenous communities, minoritized groups, underrepresented
groups, and all walks of life to bring their unique talents to our team.

Apply Now

Refine Your Search

executive assistant jobs in east st. paul, mb

Assistant to the COO of Service

Remote Virtual Executive Assistant

Executive Services Coordinator, Central Business Services (West/Prairies)

Executive Support Assistant

Executive Assistant

Assistant to the COO of Service

Executive Assistant

Operations Coordinator & Executive Assistant

Executive Assistant, Studio Operations & Client Experience

Executive Assistant

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