Etobicoke, On Administrative associate Jobs – 523 Openings This Week

Client Service Associate
The Successful Investor —North York, ON
- Full-time
- Hybrid work
- Microsoft Word
- CRM software
- English
- Dental care
Quick apply
Associate, Securities Services
Canaccord Genuity Corp. —Toronto, ON
- $45,000–$50,000 a year
- Overtime
- Microsoft Word
- Microsoft Outlook
- Customer service
11d
Administrative Associate-Clinic
TELUS —Etobicoke, ON
- $20–$37 an hour
- Full-time
- English
- Data entry
- Front desk
Distribution Center Data Clerk
TJX Canada —Mississauga, ON
- $37,590–$52,626 a year
- Full-time
- Microsoft Word
- Customer service
- High school diploma or GED
- Tuition reimbursement
13d
Administrative Coordinator
University of Toronto —Toronto, ON
- $67,916–$86,855 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- SharePoint
3d
Patient Administrative Associate - Birthing Unit - Regular Part-Time 2026-18220
Sunnybrook Health Sciences Centre —Toronto, ON
- Part-time
- Microsoft Word
- Customer service
- Windows
Quick apply
Administrative Assistant
Romanovsky & Associates LLP —North York, ON
- $40,000–$50,000 a year
- Full-time
- Word processing
- English
- Finance
- Dental care
- Paid time off
Quick apply
6d
Development Associate
Pediatric Oncology Group of Ontario (POGO —Toronto, ON
- $56,000–$65,000 a year
- Weekends as needed
- Hybrid work
- Customer service
- Research
- Analysis skills
- Wellness program
- Dental care
Quick apply
10d
Site Administrator North York
FirstService Residential —Toronto, ON
- $42,000–$45,000 a year
- Full-time
- Writing skills
- English
- High school diploma or GED
- Dental care
Quick apply
Receptionist
Kaizen Automotive Group —Etobicoke, ON
- $18–$22 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Administrative experience
- Disability insurance
- Dental care
13d
Patient Administrative Associate - Emergency Department - Regular Part-Time 2026-17122
Sunnybrook Health Sciences Centre —Toronto, ON
- Part-time
- Microsoft Word
- Customer service
- Windows
Quick apply
Administrative Associate, REMO
Royal Bank of Canada —Toronto, ON
- Full-time
- Bachelor's
- Continuous improvement
- SharePoint
5d
ScotiaMcLeod Administrative Associate - Mississauga
Scotiabank —Mississauga, ON
- Organizational skills
- Communication skills
- Marketing
- Paid time off
Customer Service Office Associate (Seasonal Part-Time)
Simons —Toronto, ON
- $22.00–$29.50 an hour
- Part-time
- Customer service
- English
- Employee assistance program
3d
Patient Administrative Associate - Veterans Centre LSSE - Regular Part-Time 2026-17701
Sunnybrook Health Sciences Centre —Toronto, ON
- Part-time
- Microsoft Word
- Customer service
- Windows
Quick apply
Patient Administrative Associate - Transfusion Medicine Clinic - Regular Part-Time 2026-18281
Sunnybrook Health Sciences Centre —Toronto, ON
- Part-time
- Microsoft Word
- Customer service
- Windows
Quick apply
Front Desk Receptionist
NANDA & ASSOCIATE LAWYERS P.C. —Mississauga, ON
- $17.60–$26.89 an hour
- Full-time
- Hotel
- Cashiering
- Data entry
- Disability insurance
- Dental care
Quick apply
Patient Administrative Associate - B4 Neurovascular Unit - Regular part-time - 2026-17781
Sunnybrook Health Sciences Centre —Toronto, ON
- Part-time
- Microsoft Word
- Windows
- Administrative experience
Quick apply
Administrative Assistant
Royal Bank of Canada —Toronto, ON
- $35,000–$47,000 a year
- Full-time
- Word processing
- English
- Microsoft Office
Patient Administrative Associate - Critical Care Unit - Regular Part-Time 2026-17330
Sunnybrook Health Sciences Centre —Toronto, ON
- Part-time
- Microsoft Word
- Customer service
- Windows
Quick apply
Administrative & Marketing Coordinator
Fatima Bregman & Associates, Re/Max —Toronto, ON
- $30–$35 an hour
- Part-time
- Hybrid work
- CRM software
- Research
- Administrative experience
- Work from home
- Flexible schedule
Quick apply
8d
Front Desk Associate
Evergreen Building Materials Ltd —Mississauga, ON
- $18–$22 an hour
- Full-time
- Bilingual
- Customer service
- Data entry
- Store discount
Quick apply
3d
Office Administrator
RSM Canada —Toronto, ON
- Part-time
- Microsoft Word
- Databases
- Administrative experience
- Dental care
Patient Administrative Associate - C6 Integrated Community Program - Regular Part-time 2025-12933
Sunnybrook Health Sciences Centre —Toronto, ON
- Part-time
- Microsoft Word
- Customer service
- Windows
Quick apply
Patient Administrative Associate - Hemodialysis - Regular Part-time 2024-10220
Sunnybrook Health Sciences Centre —Toronto, ON
- Part-time
- Customer service
- Windows
- Administrative experience
Quick apply

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Client Service Associate

The Successful Investor
North York, ON

Quick apply

Job details

Full-time

Benefits

Dental care

Skills

Microsoft Word
CRM software
Investment
Record keeping
Sales support
Client onboarding
Document preparation
Client inquiry handling
Administrative support experience
English
Databases
Administrative experience
Bachelor's
Client services
Customer service orientation
Customer support
Financial services
CSC
Business
Communication skills
Client interaction
Office experience

Full job description

CLIENT SERVICE ASSOCIATE, Successful Investor Wealth Management Inc.

We are an established wealth management firm with 20+ years’ experience in independent portfolio management with assets under management of $1 billion and growing. We are transforming our business and experiencing significant growth, and as a result, we are looking for development-oriented individuals to join our organization.

Successful Investor Wealth Management (‘SIWM’) is actively seeking a client service professional with strong relationship management skills who will provide excellent quality service to high-net-worth clients and contribute to the growth of the organization. Working in concert with the Portfolio Management team the ideal candidate will have a minimum of 3-years experience working as a Client Service Associate or similar role at a wealth management and/or asset management firm.

As the Client Service Associate, you are the first point of contact for all incoming client calls and email inquiries and you maintain the utmost professionalism in each of your interactions. You are a highly motivated and customer-focused individual who is responsible for assisting customers with their account needs through daily interaction while building excellent rapport and relationships with them. You work closely with our Wealth Management team to help the department run smoothly and enhance the overall experience for our clients.

KEY RESPONSIBILITIES

Receive all inbound Wealth Management phone calls and service email inquiries from clients and prospects.
Manage and prioritize client inquiries and requests as they come in; Acknowledge, troubleshoot, and follow up as necessary to provide timely and accurate resolution via phone and email.
Liaison with the appropriate team members for assistance and escalate as required to quickly resolve client enquiries where they fall outside first line response.
Engage with clients in a professional manner while actively listening to their concerns.
Foster strong long-lasting relationships with clients by providing exceptional client support and upholding our customer-first culture.
Develop expertise and knowledge regarding our wealth management services, software, procedures, and paperwork to ensure optimal client service and assistance.
Provide first line response to client inquiries and recordkeeping requirements including:
- New account opening documentation preparation, review, and approval before submitting to custodian.
- Co-ordinate and lead RRSP/RRIF, LIRA/LIF conversion.
- Co-ordinate and lead client tax enquiry resolution.
- Answer general account questions i.e., about TFSAs, RRSPs, RESPs, beneficiaries, NBIN fees, management fees, deposits, and withdrawals, etc.
- Process personal information updates/changes.
- Assist with on-line web access - password setup and reset, download statements and missing tax slips for clients.
- Provide account balances.
- Initiate the process to execute account cash calls, EFTs, contributions, withdrawals, deposit requests and beneficiary changes on registered accounts.

Act as the back-up Estate Associate.
Record/update customer information within our CRM database.
Assist with client onboarding for new and existing clients.
Assist and provide administrative support to the Wealth Management and Sales team members for additional client care, reporting, marketing efforts and special projects as required.
Coordinate client meetings and prepare client portfolio review packages and presentation material.
Coordinate and process various mailouts to clients including quarterly invoicing, client letters, pooled fund statements & holiday/birthday greeting cards.
Handle all administrative tasks in the wealth management department and other admin work as required.

REQUIREMENTS (Qualifications, Experience & Skills)

Bachelor’s degree in business or related field.
3+ years customer service experience.
Previous office administration experience.
Previous Wealth Management/Financial Services/Brokerage experience.
Working knowledge of Canadian investment account types, including RRSPs, RRIFs, TFSAs, RESPs, non-registered accounts and other common investment accounts.
Solid Knowledge of investment industry and best practices.
Strong command of the English language, both verbal and written
Proficiency in Microsoft Word & Excel.
Completion of CSC (Canadian Securities Course) and/or other relevant industry education is considered an asset, but not required.
Customer focused and service driven.
Pleasant telephone manner with exceptional conversation skills.
Excellent communication skills with the ability to interface and articulate well with all employees and clients in a highly professional, timely and friendly manner.
Ability to work well with others and take direction as necessary.
Strong attention to detail and accuracy.
Ability to solve, prioritize and manage multiple client inquiries and department tasks simultaneously.
Punctual and dependable.
High energy, organized, and resourceful.
Ability to self-manage, show initiative and be proactive.
Strong task ownership and follow through.

This role is hybrid—one day remote and four days required in our office located near Yonge St. and Sheppard Ave. in North York, Toronto. We are seeking a dynamic and adaptable team member who can thrive in a fast-paced work environment to achieve our goals.

Pre-employment work references, credit and criminal background checks are required.

Additional Information

Benefits

After the standard three-month waiting period, successful new hires are eligible to join the Company’s Group Benefits Plan, which provides a range of life, health, and dental benefits, with premiums fully paid by the Company. After this same waiting period, transit commuters will also be eligible to participate in a generous reimbursement program to help subsidize public transportation costs to-and-from the office. To help foster our culture of appreciation, employees have an opportunity to participate in our company wide program to give and receive rewards and recognition for high performance and service.

Other

This posting is for an existing job vacancy.

Successful Investor Wealth Management does not use artificial intelligence (AI) or automated decision-making systems to screen, assess, or select applicants for employment. All hiring decisions are made through human review of application materials, interviews, and assessments conducted by our recruitment team.

Successful Investor Wealth Management Inc. welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Quick apply

Refine Your Search

administrative associate jobs in etobicoke, on

Client Service Associate

Associate, Securities Services

Administrative Associate-Clinic

Distribution Center Data Clerk

Administrative Coordinator

Patient Administrative Associate - Birthing Unit - Regular Part-Time 2026-18220

Administrative Assistant

Development Associate

Site Administrator North York

Receptionist

Patient Administrative Associate - Emergency Department - Regular Part-Time 2026-17122

Administrative Associate, REMO

ScotiaMcLeod Administrative Associate - Mississauga

Customer Service Office Associate (Seasonal Part-Time)

Patient Administrative Associate - Veterans Centre LSSE - Regular Part-Time 2026-17701

Patient Administrative Associate - Transfusion Medicine Clinic - Regular Part-Time 2026-18281

Front Desk Receptionist

Patient Administrative Associate - B4 Neurovascular Unit - Regular part-time - 2026-17781

Administrative Assistant

Patient Administrative Associate - Critical Care Unit - Regular Part-Time 2026-17330

Administrative & Marketing Coordinator

Front Desk Associate

Office Administrator

Patient Administrative Associate - C6 Integrated Community Program - Regular Part-time 2025-12933

Patient Administrative Associate - Hemodialysis - Regular Part-time 2024-10220

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