Job Title: Bookkeeper
Reports to: Chief Executive Officer of Naachesneh Development Corporation (NDC) and Manager of Shell Gas Station (1419600 BC Ltd.)
Location: NDC office located at Naache Commons, 10421 116 St., Fort St. John, BC
Effective Date: Immediately
Position Summary:
The Bookkeeper is responsible for maintaining accurate financial records and providing comprehensive office administration support for both NDC and the Shell Gas Station, together on a full-time basis. This role requires strong proficiency in QuickBooks Online, hands-on bookkeeping experience, and the ability to independently manage day-to-day office operations. The position ensures financial accuracy, regulatory compliance, and efficient administrative workflows across both business entities.
Key Responsibilities:
1. Accounting System & Financial Operations (Both Entities)
- Maintain complete and accurate bookkeeping records using QuickBooks Online.
- Record daily, weekly, and monthly financial transactions including sales, expenses, and journal entries.
- Maintain general ledger accounts and ensure proper account classification.
- Prepare monthly financial reports for management review.
- Support year-end processes and work with external accountants as required.
2. Banking, Reconciliation and Statutory Filings (Both Entities)
· Perform monthly bank and credit card reconciliations.
· Review statements for discrepancies and resolve issues promptly.
· Maintain organized digital and physical financial records.
· Prepare GST/HST filings and support other statutory reporting as required.
3. Office Administration & Management (Both Entities)
· Manage general office operations, supplies, and vendor relationships.
· Maintain organized filing systems (financial, administrative, and project files).
· Handle correspondence, scheduling, and document preparation.
· Support management with administrative tasks and reporting.
· Coordinate with contractors, suppliers, and service providers as needed.
4. Compliance & Controls (Both Entities)
- Ensure all financial transactions comply with company policies and applicable regulations.
- Maintain confidentiality and integrity of financial and business information.
- Support internal controls and process improvements across both businesses.
5. Entity-Specific Bookkeeping
a. Shell Gas Station
- Record and reconcile daily fuel sales, in-store sales, and merchant transactions.
- Reconcile cash, debit, and credit card receipts.
- Track fuel inventory, pricing adjustments, and supplier invoices.
- Monitor margins, sales trends, and variances.
- Ensure proper documentation and controls over cash handling.
b. NDC
- Manage accounts payable and accounts receivable.
- Track project-related costs, budgets, and expenditures.
- Prepare invoices and follow up on collections.
- Maintain organized financial records for multiple projects or entities.
Qualifications:
1. Education & Experience
- Minimum 5 years of bookkeeping and office administration experience.
- Diploma in Accounting, Business Administration, or a related field preferred.
- Proven experience using QuickBooks Online is required.
- Experience bookkeeping for retail operations (gas station or similar) is an asset.
- Experience supporting construction or development projects is an asset.
2. Skills & Knowledge
- Strong understanding of bookkeeping principles, reconciliations, and financial reporting.
- Excellent organizational and time-management skills.
- High attention to detail and accuracy.
- Ability to work independently and manage multiple priorities.
- Strong communication skills and professional discretion.
- Proficiency with Microsoft Office and cloud-based systems.
3. Working Conditions
- Full-time position.
- Occasional overtime may be required during month-end or year-end periods.
- Role requires handling confidential financial and business information.
About Naachesneh Development Corporation (NDC): Naachesneh Development Corporation (NDC) is the economic development arm of Doig River First Nation. NDC is focused on creating sustainable economic opportunities that generate long-term prosperity while supporting the values, culture, and future of the Nation. Through strategic investments, partnerships, and development initiatives, NDC works to build economic strength and create opportunities for both current and future generations.
NDC is leading the development of Naache Commons, a mixed-use urban reserve development in Fort St. John designed to create economic growth, community benefit, and meaningful business opportunities.
About Shell – 1419600 BC Ltd.: 1419600 BC Ltd. is a Doig River First Nation-owned business operating the Shell Gas Station and convenience store located at Naache Commons. The business provides fuel, retail services, and customer-focused experiences while contributing to the long-term economic success of the Nation. As a growing operation, the business values teamwork, accountability, operational excellence, and strong customer service.
Culture & Values:
· Demonstrate respect for Indigenous values, culture, and community priorities.
· Be willing to learn about Doig River First Nation and support the vision of NDC and its businesses.
· Foster positive working relationships with staff, leadership, partners, and community members.
· Contribute to a respectful, professional, and team-oriented workplace.
Compensation:
· Competitive wage of $30.00–$40.00 per hour, based on qualifications and experience
· Comprehensive health and dental benefits offered
· Full-time, permanent position
· Supportive and collaborative work environment
Pay: $30.00-$40.00 per hour
Benefits:
Application question(s):
Experience:
- Management: 3 years (preferred)
Language:
Work Location: In person
