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Secretary - Executive Director
The Muslim Association of Canada —Mississauga, ON
- $20.50–$23.60 an hour
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
- Paid sick leave
Quick apply

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Secretary - Executive Director

The Muslim Association of Canada
Mississauga, ON

Quick apply

Job details

Full-time | Contract | Fixed term contract

Benefits

Dental care
Company pension
Company events
Paid sick leave

Skills

Microsoft Powerpoint
Bilingual
Microsoft Word
French
Microsoft Excel
Microsoft Outlook
Arabic
Filing
English
Microsoft Office
Administrative experience
Organizational skills
Communication skills
Time management

Full job description

Job Summary

We are seeking a highly organized and motivated Secretary to provide administrative and office support. The successful candidate will play a key role in ensuring the office operates smoothly by managing communications, coordinating schedules, and supporting daily operations.

Key Responsibilities

Manage and maintain calendars, appointments, and meeting schedules
Answer and direct phone calls, emails, and other correspondence
Prepare, edit, and format documents, reports, and presentations
Organize meetings, including scheduling, agendas, and minutes
Maintain filing systems (paper and digital) and office records
Assist with travel arrangements and logistics as needed
Greet and support visitors in a professional manner
Order and track office supplies and inventory
Support general office operations and administrative procedures
Assist with onboarding processes for new staff
Liaise with vendors and service providers (e.g., IT, facilities, catering)
Provide general administrative support to staff and management
Perform other related duties as assigned

Qualifications

Strong written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Excellent organizational and time-management abilities
High attention to detail and accuracy
Ability to handle confidential information with discretion
Strong interpersonal skills and professional demeanor
Previous administrative or secretarial experience preferred
Fluent in English and Arabic, French is preferred

Key Competencies

Ability to prioritize tasks and meet deadlines
Strong problem-solving and organizational skills
Adaptability and initiative
Professionalism and reliability

Benefits

Health & Dental Insurance
Paid Sick time
Paid Eid holidays
Free Parking
Company Events
Pension Plan Contribution
Tuition Fee Discounts

This is an on location Full time job for 5 days a week.

We are an equal opportunity employer committed to an inclusive hiring process and providing accommodations upon request. This posting represents a current, genuine vacancy. Artificial intelligence (AI) tools may be used to support initial resume screening. All hiring decisions are made by human reviewers.

Quick apply

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Secretary - Executive Director

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