Guelph, On Real estate administrative assistant Jobs – 9 Openings This Week

Real Estate Executive Assistant
Brenda Schuiling Real Estate —Kitchener, ON
- $45,000–$55,000 a year
- Full-time
- Microsoft Word
- CRM software
- Google Suite
Quick apply
Real Estate Office Administrator & Receptionist
CENTURY 21 MILLER DAVIES REAL ESTATE LTD. —Burlington, ON
- $19–$21 an hour
- Full-time
- Google Suite
- Sales
- Microsoft Office
Quick apply
5d
Real Estate Administrative Assistant
Sotheby's International Realty Canada —Paris, ON
- $21–$23 an hour
- Full-time
- Bilingual
- CRM software
- Microsoft Office
Quick apply
Real Estate Administrative Assistant
TN Real Estate Group —Kitchener, ON
- $20–$25 an hour
- Weekends as needed
- Google Suite
- Up to 50% travel
- Social media management
- Paid time off
Quick apply
6d
Real Estate Deals Administrative Assistant & Social Media Manager
Ravi Bedi Real Estate —Brampton, ON
- From $18 an hour
- Part-time
- Hybrid work
- Social media management
- Customer service
- English
- Flexible schedule
Quick apply
13d
Real Estate Administrative Assistant (Experienced)
RE/MAX OPTIMUM TEAM ARORA REALTY —Mississauga, ON
- From $17.80 an hour
- Part-time
- Bilingual
- Customer service
- Administrative experience
Quick apply

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Real Estate Office Administrator & Receptionist
CENTURY 21 MILLER DAVIES REAL ESTATE LTD. —Burlington, ON
 Answer, screen, and direct incoming phone calls and emails.  Assist with marketing initiatives, including social media content creation, newsletters, and.
$19–$21 an hour
Quick apply
5d
Real Estate Executive Administrator
Engel & Volkers Toronto City, Brokerage —Toronto, ON
The successful candidate will have a demonstrated mastery of Microsoft Office (Word, Excel, PowerPoint), BrokerBay, uploading MLS listings, deal administration,…
$22–$25 an hour
Quick apply

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Real Estate Team Administrative Assistant
The Jackie Jones Team —Barrie, ON
Administrative Support: *Provide comprehensive administrative support to our team, including preparing Real Estate documents and contracts, answering phones and…
$20–$22 an hour
Quick apply
Legal Administrative Assistant - Commercial Real Estate
McMillan LLP —Toronto, ON
Support administrative details with respect to billing, filing, accounting, docketing, and expenses. A Legal Assistant or Office Administration Diploma with a…
$55,000–$63,000 a year
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Real Estate Executive Assistant

Brenda Schuiling Real Estate
Kitchener, ON

Quick apply

Job details

Full-time

Benefits

On-site parking

Skills

Microsoft Word
CRM software
Google Suite
Microsoft Excel
Customer service
English
Microsoft Office
Administrative experience
Canva
Content creation
Real Estate
Customer relationship management
Data entry
Organizational skills
Communication skills
Marketing
Time management

Full job description

REAL ESTATE OPERATIONS & CLIENT CARE COORDINATOR

Waterloo, ON | Full-Time | In Person

We are a high-performing residential real estate team looking for an exceptional individual to help elevate our client experience, operations, and brand presence.

Real estate is more than buying and selling homes. It's one of the most important decisions people make, and we believe every client deserves an experience that is professional, memorable, and genuinely enjoyable from start to finish.

We're looking for someone who thrives in a fast-paced environment, takes ownership of their work, and genuinely enjoys helping people. This is an opportunity to become an integral part of a growing business where your contributions will have a direct impact on our clients, our team, and our continued success.

WHO YOU ARE

You are highly organized, detail-oriented, and proactive.

You don't wait to be told what needs to be done. You anticipate needs, solve problems, and take initiative.

You enjoy working with people, communicating professionally, and keeping multiple moving parts organized at once.

You take pride in accuracy, understand the importance of confidentiality, and are committed to delivering an exceptional client experience.

You are equally comfortable managing a real estate transaction, creating social media content, and maintaining a CRM database.

WHAT YOU'LL BE RESPONSIBLE FOR

Real Estate Transaction Coordination

Manage transactions from accepted offer to closing
Prepare and review real estate documentation
Coordinate with clients, lawyers, lenders, agents, inspectors, and other service providers
Track critical dates and ensure all deadlines are met
Maintain accurate records and ensure compliance requirements are satisfied
Troubleshoot issues and proactively resolve challenges as they arise

CRM Management (Follow Up Boss)

Maintain and organize the company's CRM database
Ensure data accuracy and consistency
Build and manage workflows, automations, and follow-up systems
Segment contacts and support targeted marketing campaigns
Continuously improve processes and user experience within the CRM

Marketing & Social Media

Create engaging content for social media platforms
Assist with video, photo, and marketing content creation
Schedule and manage social media posts
Monitor engagement and respond to inquiries when appropriate
Track performance metrics and identify opportunities for growth
Support email marketing campaigns and client communications

QUALIFICATIONS

Minimum 2 years of real estate experience
Minimum 2 years of administrative experience
Strong customer service and communication skills
Experience with CRM systems (Follow Up Boss experience considered an asset)
Proficiency with Microsoft Office Suite
Experience using Canva and social media platforms
Exceptional attention to detail and organizational skills
Ability to manage multiple priorities and deadlines
Professional, positive, coachable, and growth-oriented mindset

WHAT SUCCESS LOOKS LIKE

Clients consistently receive an outstanding experience
Transactions are managed accurately and efficiently
The CRM remains organized, current, and actionable
Marketing content is consistent, engaging, and aligned with our brand
Team members can confidently rely on you to keep things moving forward

PLEASE NOTE

This is not a quiet, repetitive administrative role.

Our business moves quickly, priorities shift, and no two days are exactly the same. The ideal candidate enjoys variety, takes initiative, and performs well in a fast-paced environment.

Salary: $40,000-$50,000 per year

Benefits:

On-site parking

Work Location:
In person, Waterloo, Ontario

Job Type: Full-time

Pay: $45,000.00-$55,000.00 per year

Benefits:

On-site parking

Application question(s):

How many years of real estate transaction coordination experience do you have?
Have you used Follow Up Boss? If not, which CRM platforms have you used?
What social media platforms have you managed professionally?
Describe a situation where you had to manage multiple deadlines at the same time.
Are you available to work full-time in person in Kitchener, Ontario?
Attention to detail is critical in this role. Please briefly describe a time when you caught an error or prevented a mistake because of your attention to detail.
Please describe your real estate experience, including transaction coordination, CRM management, administrative support, and social media responsibilities.

Work Location: In person

Quick apply

Refine Your Search

real estate administrative assistant jobs in guelph, on

Real Estate Executive Assistant

Real Estate Office Administrator & Receptionist

Real Estate Administrative Assistant

Real Estate Administrative Assistant

Real Estate Deals Administrative Assistant & Social Media Manager

Real Estate Administrative Assistant (Experienced)

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