Hawkesbury, On Executive assistant Jobs – 3 Openings This Week

Executive Sales Assistant
Fastco —Vaudreuil-Dorion, QC
- Temporary
- Microsoft Outlook
- Administrative experience
- Travel
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JG Barrette Electric Ltd —Hawkesbury, ON
Answer all incoming calls for the Company and greet Customers in a professional and courteous manner. Barrette Electric will provide the necessary support to…
$45,000–$60,000 a year
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Product & Operations Coordinator / Executive Assistant
Confidential —Montréal, QC
*Product development* — track styles from concept through sampling, follow quotes and costing, keep the line moving toward deadline. What we're looking for*.
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Executive Assistant to the CEO
The Avid Group —Toronto, ON
The CEO spends more time focused on strategy, leadership, clients and growth. You will operate at the centre of a fast-moving business, with exposure to company…
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Executive Assistant & Family Office Coordinator
Helia Capital —Toronto, ON
Manage credit card reconciliations and expense reporting for the CEO and designated household team members. Secure Your Future: With our RRSP matching program,…
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Executive Sales Assistant

Fastco
Vaudreuil-Dorion, QC

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Job details

Temporary | Full-time

Skills

Customer communication
Microsoft Outlook
Document preparation
Client communication
Post-secondary education
Administrative support experience
Process improvement
Project coordination
Sales administration
Administrative and business operations experience
Administrative experience
Decision making
Calendar management
Report and presentation preparation
Written report writing
Customer service orientation
Contracts
Customer support
Executive support experience
College diploma
Cross-functional collaboration
Business
Communication skills
Client interaction
Team coordination
Cross-functional communication

Full job description

Temporary Full-Time Opportunity

OVERVIEW

Reporting to the Director of Sales, the Executive Sales Assistant provides high-level administrative and operational support to the Director of Sales and the Sales team. This role is responsible for coordinating sales administration, preparing executive-level presentations and reports, managing customer communications, and ensuring the efficient execution of sales-related activities. The incumbent serves as a key liaison between Sales, Customer Service, and customers, contributing to the overall effectiveness of the commercial team.

Performs any other related duties requested by the immediate supervisor, all in accordance with the internal procedures and policies.

RESPONSIBILITIES

Provide comprehensive administrative support to the Director of Sales, including managing calendars, scheduling meetings, coordinating travel arrangements, and prioritizing correspondence.
Support the administration and coordination of sales campaigns, ensuring timely execution and follow-up on key deliverables.
Prepare professional sales presentations, proposals, reports, and other business documents for customer meetings and internal leadership presentations.
Draft, edit, and distribute customer agreements, contracts, correspondence, presentations, memos, letters, forms, and other sales documentation while ensuring accuracy and confidentiality.
Manage customer communications on behalf of the Director of Sales, responding to inquiries and coordinating follow-up actions as appropriate.
Coordinate meetings with customers, internal stakeholders, and external partners, including preparing agendas, presentation materials, and meeting minutes where required.
Monitor and maintain sales reports, customer information, project updates, and other business metrics to support decision-making.
Assist with special projects and cross-functional initiatives, ensuring deadlines and project milestones are achieved.
Develop and maintain effective working relationships with the Customer Service team, Sales team, and other internal departments to ensure seamless communication and customer support.
Represent the Sales department by attending customer meetings, trade shows, conferences, and industry events as required.
Maintain confidential information and exercise sound judgment when handling sensitive business matters.
Continuously identify opportunities to improve administrative processes and enhance the efficiency of the Sales function.
Perform other duties and special projects as assigned.

BEHAVIOURS

Excellent written and verbal communication skills.
Demonstrate excellent ability of interpersonal communication, based on respect, diplomacy and discernment.
Demonstrate a positive attitude and ability to remain calm in difficult situations.
Demonstrate a good sense of planning and organization in work.
Demonstrate thoroughness and attention to detail.
Ability to exercise good judgment.
Show initiative and be proactive.
Ability to handle urgent and special situations.

QUALIFICATIONS

College diploma or post-secondary education in Business Administration, Office Administration, Sales, or a related field.
Minimum 3–5 years of experience providing executive or senior administrative support, preferably within a sales or commercial environment.
Advanced proficiency in Microsoft Office Suite, particularly PowerPoint, Excel, Outlook, and Word.
Strong organizational and project coordination skills with the ability to manage multiple priorities in a fast-paced environment.
Excellent written and verbal communication skills with strong attention to detail.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.
Professional, customer-focused, and proactive with exceptional interpersonal skills.
Experience supporting senior executives and coordinating customer-facing activities is considered an asset.

This position may require business travel.

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