Kingston, On Administrator Jobs – 29 Openings This Week

Accounting Administrator
MetalCraft Marine Incorporated —Kingston, ON
- $55,000–$80,000 a year
- Full-time
- Microsoft Excel
- English
- Microsoft Office
- Profit sharing
- Disability insurance
Quick apply
Contract Administrator – Water/Wastewater
J.L. Richards & Associates Ltd —Kingston, ON
- $70,000–$95,000 a year
- Full-time
- Hybrid work
- Quality Control
- Contracts
- Negotiation
- Dental care
- Flexible schedule
Quick apply
5d
Receptionist / Office Administrator
Kingston Law Firm —Kingston, ON
- $20–$30 an hour
- Full-time
- Front desk
- In-person
Quick apply
1d
Office Administrator / Operations Coordinator
Clear Results —Kingston, ON
- $23–$25 an hour
- Part-time
- Google Suite
- Microsoft Office
- Administrative experience
Quick apply
Administrator - HR Department
Cancoil Thermal Corporation —Kingston, ON
- $25.48 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Human resources
- Dental care
- Life insurance
Quick apply
11d
Temporary Administrator
Queen's University —Kingston, ON
- $20–$25 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
11d
Departmental Administrator
Queen's University —Kingston, ON
- $62,142–$75,772 a year
- Overtime
- Administrative experience
- Supervising experience
- Bachelor's
- COVID-19 protective measures
2d
Claim Administrator
THE EMPIRE LIFE INS. CO —Kingston, ON
- $51,120–$75,615 a year
- Full-time
- Hybrid work
- In-person
- Business
- Communication skills
- Dental care
- Tuition reimbursement
Quick apply
Office Administrator
Frontenac Property Management —Kingston, ON
- $22–$24 an hour
- Weekends as needed
- Google Suite
- English
- Databases
- Disability insurance
- Dental care
Quick apply
12d
Client Service Administrator (CSA) - Building Automation
Siemens —Kingston, ON
- $54,000–$75,000 a year
- Full-time
- Hybrid work
- CRM software
- Microsoft Outlook
- English
- Profit sharing
Claim Administrator - 12-month Contract
THE EMPIRE LIFE INS. CO —Kingston, ON
- $51,120–$75,615 a year
- Full-time
- Hybrid work
- In-person
- Business
- Communication skills
- Dental care
- Tuition reimbursement
Quick apply
Front Desk/Medical Receptionist
Massage Addict Kingston —Kingston, ON
- $18–$20 an hour
- Part-time
- Sales
- Medical office experience
- Front desk
- Flexible schedule
Quick apply
2d
Senior Contract Administrator
Stantec —Greater Napanee, ON
- $86,900–$126,000 a year
- Full-time
- AutoCAD
- Word processing
- Analysis skills
Executive Director (Administrator) (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $100,000–$135,000 a year
- Full-time
- Supervising experience
- Team management
- Budgeting
- Dental care
Quick apply
12d
Condominium Property Administrator
NomadHomes Inc. —Kingston, ON
- $19–$22 an hour
- Immediate opening
- Administrative experience
- Computer skills
- Communication skills
Quick apply
Retail & Studio Administrator
Amaranth Stoneware Ltd. —Kingston, ON
- $18.60–$21.00 an hour
- Part-time
- Sales
- Administrative experience
- Data entry
- Store discount
- Dental care
Quick apply
Payroll Administrator
GDI Services (Canada) LP —Greater Napanee, ON
- $55,000 a year
- Overtime
- Microsoft Word
- Human resources
- Communication skills
Quick apply
ERP System Administrator (Acumatica)
Alimentiv —Kingston, ON
- $78,000–$130,000 a year
- Full-time
- Remote
- Software troubleshooting
- ERP systems
- Continuous improvement
Quick apply
Superintendent (Kingston)
R.W. Tomlinson —Kingston, ON
- $100,000–$140,000 a year
- Weekends as needed
- Quality Control
- Travel
- Construction experience
- Dental care
- Tuition reimbursement
Quick apply
Total Rewards Analyst - US Benefits (12-18 month contract)
Chemtrade —Canada
- $65,000–$80,000 a year
- Contract
- Remote
- Customer service
- Analysis skills
- Continuous improvement
- Dental care
- Vision care

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Contract Administrator – Water/Wastewater
J.L. Richards & Associates Ltd —Kingston, ON
Local fundraising and community building events. Fun Funds to plan extracurricular social events. Attending contractor kick-off meetings and working closely…
$70,000–$95,000 a year
Quick apply
5d

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Payroll, Benefits and HR Associate
Armada Toolworks Ltd. —Lindsay, ON
Track hourly employee attendance, identify and report disciplinary actions in accordance with the company attendance program. Job Types: Permanent, Full-time.
$55,000 a year
Quick apply
12d
Dental Office Administrator
Havenview Dental —Scarborough, ON
*Billing & Insurance*: Process payments, submit insurance claims, handle pre-authorizations, enter payment received and follow up on outstanding balances.
$25–$35 an hour
Quick apply

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Accounting Administrator

MetalCraft Marine Incorporated
Kingston, ON

Quick apply

Job details

Permanent | Full-time

Benefits

Profit sharing
Extended health care
RRSP match
Disability insurance
Dental care
Paid time off
Employee assistance program
Life insurance
On-site parking

Skills

Accounts receivable
Sage
Microsoft Excel
Financial reporting
Post-secondary education
Filing
ADP
General ledger maintenance
English
DEC
Microsoft Office
Finance
Invoice payment processing
Accounting
QuickBooks
Organizational skills
Accounts receivable processing
Payroll software
Associate's degree
Leadership
Accounting
Bank reconciliation
Payroll processing

Full job description

Responsible for managing the company’s accounts payable and (back up) payroll functions while maintaining accurate records and ensuring timely payment processing. This is a critical role that supports the smooth functioning of our financial operations.

DUTIES & RESPONSIBILITIES

Accounts Payable:

Process, verify, and record vendor invoices accurately and in a timely manner.
Prepare and process cheque runs and electronic payments for approved invoices.
Reconcile vendor statements and resolve discrepancies as required.
Process accounts receivable transactions and maintain accurate supporting documentation.
Maintain and reconcile general ledger accounts.
Prepare and process journal entries accurately and on a timely basis.
Reconcile bank statements and other account balances.
Assist with month-end, quarter-end, and year-end closing activities.
Monitor cash flow and assist with budget tracking.
Prepare financial reports, schedules, and supporting documentation.
Review financial transactions for accuracy, completeness, and compliance with company policies and accounting standards.
Analyze financial information and investigate discrepancies or variances.
Assist with the development and improvement of accounting procedures and internal controls.
Maintain organized and accurate accounting records and files.

Payroll:

Process bi-weekly Canadian and weekly U.S. payrolls accurately and on schedule.
Review employee timecards and ensure accurate processing of wages, deductions, benefits, and other payroll adjustments.
Calculate and process payroll taxes, benefits, and other required deductions and remittances.
Maintain accurate employee payroll records, including new hires, terminations, compensation changes, and other updates.
Prepare payroll reports and supporting documentation for management, government agencies, and benefit providers.
Ensure payroll processing and reporting comply with applicable legislation and regulatory requirements.
Respond to employee inquiries regarding payroll and benefits.
Support payroll-related accounting entries and reconciliations as required.
General Accounting & Administrative Support
Assist with internal and external audits by gathering and providing requested documentation.
Collaborate with internal departments to resolve accounting and financial issues.
Maintain confidentiality of sensitive financial and employee information.
Ensure accounting and payroll records are complete, accurate, and readily accessible.
Perform other accounting-related duties as required.
QUALIFICATIONS
Post-secondary education in Accounting, Finance, or related field preferred.
PCP (Payroll Compliance Professional) designation a definite asset
Minimum of 5+ years of experience in accounts payable (Canada AND U.S) payroll, or a related role. Experience with accounting and Payroll software (e.g., QuickBooks, Sage, ADP or similar).
Strong knowledge of payroll processing, accounts payable functions, and Canadian payroll regulations. Solid understanding of basic accounting principles and practices. Proficient in MS Office, especially Excel.
Self starter - able to work without supervision
Leadership experience a definite asset
Excellent attention to detail and organizational skills. Strong problem-solving abilities and ability to work under deadlines. Ability to maintain confidentiality and handle sensitive financial information.

If you are ready to bring your accounting expertise to a rewarding new opportunity and make a meaningful contribution to a growing organization, we would welcome the opportunity to hear from you.

Pay: $55,000.00-$80,000.00 per year

Benefits:

Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Profit sharing
RRSP match

Ability to commute/relocate:

Kingston, ON: reliably commute or plan to relocate before starting work (required)

Education:

DCS / DEC (required)

Experience:

Accounting: 5 years (required)

Language:

English (required)

Location:

Kingston, ON (preferred)

Work Location: In person

Quick apply

Refine Your Search

administrator jobs in kingston, on

Accounting Administrator

Contract Administrator – Water/Wastewater

Receptionist / Office Administrator

Office Administrator / Operations Coordinator

Administrator - HR Department

Temporary Administrator

Departmental Administrator

Claim Administrator

Office Administrator

Client Service Administrator (CSA) - Building Automation

Claim Administrator - 12-month Contract

Front Desk/Medical Receptionist

Senior Contract Administrator

Executive Director (Administrator) (Orillia)

Condominium Property Administrator

Retail & Studio Administrator

Payroll Administrator

ERP System Administrator (Acumatica)

Superintendent (Kingston)

Total Rewards Analyst - US Benefits (12-18 month contract)

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