mactier, on office assistant Jobs – 27 Openings This Week

Operations & Office Coordinator
NuScape Landscaping & Property Maintenance —Gravenhurst, ON
- $25–$30 an hour
- Full-time
- Microsoft Excel
- Customer service
- Administrative experience
Quick apply
5d
Administrative Assistant
Rosseau Road Powersports and Marine Ltd. —Parry Sound, ON
- $17.20–$29.00 an hour
- Part-time
- Customer service
- English
- Administrative experience
- Dental care
- Vision care
Quick apply
2d
Front Desk Receptionist/Office Assistant
Zup's Fishing Resort and Canoe Outfitters —Ontario
- From $1,250 a week
- Full-time
- Hospitality
- CPR Certification
- Customer service
Quick apply
Administrative Support Clerk
The District Municipality of Muskoka —Bracebridge, ON
- $25.05–$27.48 an hour
- Temporary
- Computer skills
11d
Post Office Assistant - Term
Canada Post —Mactier, ON
- $20.54 an hour
- On call
- Sales
- English
- High school diploma or GED
Administrative Assistant - Full-Time
The Villa Retirement Lodge —Midland, ON
- $42,801 a year
- Full-time
- Google Suite
- Customer service
- High school diploma or GED
- Dental care
A/P and Administrative Clerk
Huronia Transition Homes —Midland, ON
- $26.80 an hour
- Part-time
- Administrative experience
- Business
- Communication skills
Quick apply
2d
Office Administrator
DayCon Limited —McDougall, ON
- $17.20–$30.08 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
14d
Supply Secretaries
Trillium Lakelands District School Board —Bracebridge, ON
- $26.38–$29.01 an hour
- Monday to Friday
- Google Suite
- Microsoft Office
- Databases
Receptionist Non Union
Sienna Senior Living —Gravenhurst, ON
- $18.25 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
11d
Records & Administrative Assistant
Town of Parry Sound —Parry Sound, ON
- $28.97–$31.85 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
Kitchen Administrative Assistant
Muskoka Woods —Rosseau, ON
- $35,000–$39,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Customer service
- Bachelor's
Office Administrator / Dispatcher
Brent Quarry —Port Carling, ON
- From $22 an hour
- Temporary
- Microsoft Excel
- Customer service
- English
Quick apply
14d
Governance Coordinator / Executive Assistant
South Muskoka Hospital Foundation —Bracebridge, ON
- $60,000–$74,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Mileage reimbursement
- Disability insurance
Quick apply
11d
Office Assistant & Camp Store Coordinator
Canadian Baptists of Ontario and Quebec —Utterson, ON
- $34,000–$40,000 a year
- Weekends as needed
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
Seasonal Administrative Assistant
Inter-Varsity Christian Fellowship of Canada —Port Sydney, ON
- $37,400–$40,228 a year
- Contract
Front Desk Receptionist
Touchstone Resort on Lake Muskoka —Bracebridge, ON
- $20 an hour
- Weekends as needed
- Customer service
- Hotel
- Front desk
- Flexible schedule
Quick apply

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Front Desk Receptionist/Office Assistant
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Administrative Assistant
Rosseau Road Powersports and Marine Ltd. —Parry Sound, ON
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2d

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Operations & Office Coordinator

NuScape Landscaping & Property Maintenance
Gravenhurst, ON

Quick apply

Job details

Full-time
5 days ago

Benefits

Casual dress

Skills

Computer operation
Microsoft Excel
Customer service
Administrative experience
QuickBooks
Organizational skills
Construction
Communication skills
Office experience

Full job description

Operations and Office Coordinator

Company: NuScape Landscaping
Location: Gravenhurst / Muskoka, Ontario
Position Type: Full-Time
Reports To: Owner / Operations Manager

About NuScape

NuScape Landscaping is a growing Muskoka-based landscape company specializing in high-end landscape construction, property care, garden centre sales, and premium outdoor environments. We work on some of the region’s most beautiful properties and are building a team that values organization, professionalism, communication, accountability, and pride in the work we deliver.

As our company continues to grow, we are looking for an Operations and Office Coordinator to help keep daily operations running smoothly, support our crews, improve communication, and ensure clients receive a professional and organized experience from start to finish.

Position Overview

The Operations and Office Coordinator plays a key role in connecting the office, field crews, clients, suppliers, and management team. This person helps coordinate scheduling, communication, purchasing, paperwork, job tracking, client follow-up, and daily administrative tasks.

This role is ideal for someone who is highly organized, proactive, detail-oriented, and comfortable working in a fast-paced environment where priorities can change throughout the day. You do not need to know everything about landscaping, but you must be willing to learn, take ownership, and keep things moving.

Key ResponsibilitiesOffice and Administrative Support

Manage daily office communication, including phone calls, emails, messages, and client inquiries.

Assist with scheduling estimates, site visits, crew work, deliveries, and client meetings.

Prepare, organize, and maintain job files, client records, supplier information, and internal documents.

Support the creation and organization of quotes, work orders, invoices, purchase orders, and change order documentation.

Help ensure paperwork, timesheets, receipts, photos, and job notes are collected and filed properly.

Maintain office systems so information is easy to find and nothing falls through the cracks.

Operations Coordination

Assist with daily coordination between management, crews, suppliers, subcontractors, and clients.

Help organize weekly schedules for landscape construction, garden care, planting, maintenance, and garden centre-related work.

Track job progress, outstanding tasks, materials needed, and follow-up items.

Help coordinate material orders, deliveries, rentals, locates, subcontractors, and supplier communication.

Support crews by ensuring they have the information, documents, materials, and details needed before arriving on site.

Communicate schedule changes, weather delays, client updates, and job priorities clearly and professionally.

Client Communication

Provide professional and friendly communication with clients throughout the project or service process.

Follow up with clients regarding scheduling, approvals, payments, selections, service requests, and project updates.

Assist in creating a smooth client experience by keeping communication timely, clear, and organized.

Help document client requests, concerns, decisions, and approvals so the team has accurate information.

Escalate client issues or urgent concerns to management when needed.

Purchasing and Supplier Coordination

Assist with sourcing, ordering, and tracking materials, plants, hardscape products, tools, equipment, rentals, and supplies.

Communicate with suppliers regarding pricing, availability, substitutions, pickup times, and delivery schedules.

Keep purchase records organized and help match receipts, invoices, and job costing information.

Support inventory tracking for commonly used materials, tools, uniforms, office supplies, and garden centre products.

Job Tracking and Internal Systems

Help maintain project management systems, calendars, spreadsheets, CRM software, and internal checklists.

Track job-related details including start dates, completion dates, crew assignments, material status, deficiencies, and client follow-ups.

Assist with collecting job photos, before-and-after images, and documentation for marketing or client communication.

Support management with reporting, planning, and improving internal processes.

Team Support

Act as a central point of communication between the office and field.

Help the team stay organized and accountable by following up on open tasks.

Assist with onboarding new staff, collecting employee paperwork, organizing uniforms, and supporting training documentation.

Help create a professional, organized, and positive work environment.

Qualifications

Previous experience in administration, office coordination, operations support, scheduling, customer service, or project coordination is preferred.

Experience in landscaping, construction, trades, property maintenance, or a service-based business is an asset.

Strong organizational and multitasking skills.

Excellent written and verbal communication.

Comfortable using computers, email, calendars, spreadsheets, and office software.

Ability to learn new systems and technology.

Strong attention to detail.

Professional, calm, and solutions-focused when dealing with clients, staff, and suppliers.

Able to prioritize tasks in a busy environment.

Reliable, accountable, and willing to take ownership of responsibilities.

Ideal Candidate

The right person for this role is someone who:

Is organized and naturally likes creating order.

Can keep track of many moving parts without getting overwhelmed.

Communicates clearly and professionally.

Takes initiative instead of waiting to be told every step.

Understands that details matter.

Can follow up without being reminded.

Enjoys supporting a team and helping operations run better.

Is comfortable working with both office staff and field crews.

Wants to grow with a company and help improve systems over time.

Compensation

Compensation will be based on experience, skill level, and fit for the role.

Schedule

Full-time position. Hours may vary seasonally based on the needs of the business, with the busiest period typically being spring through fall.

How to Apply

Please send your resume and a short message explaining why you would be a good fit for this role.

Job Type: Full-time

Pay: $25.00-$30.00 per hour

Expected hours: 37.5 – 44.0 per week

Benefits:

Casual dress

Ability to commute/relocate:

Gravenhurst, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Quick apply

Refine Your Search

office assistant jobs in mactier, on

Operations & Office Coordinator

Administrative Assistant

Front Desk Receptionist/Office Assistant

Administrative Support Clerk

Post Office Assistant - Term

Administrative Assistant - Full-Time

A/P and Administrative Clerk

Office Administrator

Supply Secretaries

Receptionist Non Union

Records & Administrative Assistant

Kitchen Administrative Assistant

Office Administrator / Dispatcher

Governance Coordinator / Executive Assistant

Office Assistant & Camp Store Coordinator

Seasonal Administrative Assistant

Front Desk Receptionist

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