Ironclad Developments, recognized as one of Canada’s Best Managed Companies, specializes in designing and constructing modern multi-family apartments. We are committed to trust, integrity, and excellence in every project, while cultivating a culture of collaboration, innovation, and professional growth. Our team members are empowered to take initiative and shape their own success.
We are seeking a Purchasing Manager who will be responsible for managing the procurement of materials and services for a portfolio of construction projects from planning through project completion. Working closely with estimating, construction, design, contracts, accounting, and suppliers, this role ensures materials are sourced competitively, delivered on schedule, and aligned with project budgets while fostering strong vendor relationships and supporting continuous improvement within the purchasing function.
Key Responsibilities
- Responsible and accountable for the complete management of purchasing activities for a portfolio of construction projects from sourcing, execution, coordination, and follow-up.
- Responsible for all communication to the job sites about the execution of any purchase orders, as well as any other department affected by the orders proactively.
- Collaboratively work with the purchasing department on creating better tools and resources to support the construction teams to increase transparency, efficiency, and communication through all stages of construction.
- Review all estimates and take-offs to ensure purchase orders are as accurate as possible and provide feedback to the estimating team on any variances from the original takeoff.
- Review all vendor quotes, estimates and confirmation details to ensure a match to quote requests and construction takeoffs, investigate and question any variance.
- Attend all construction production meetings (virtually) and provide weekly updates on purchasing progress to other division teams.
- Ensure all purchasing activities are completed ahead of construction schedules, ensuring no delays due to the supply of materials, while also supporting a delivery as needed philosophy to minimize how long material is on site.
- Conduct research to ascertain the best products and suppliers in terms of best value, delivery schedules and quantity. Always sourcing new opportunities.
- Build and maintain good relationships with new and existing suppliers.
- Provide and communicate clear expectations at the estimating stage with all suppliers on how Ironclad wants the vendors to execute on the purchase order.
- Source, negotiate and agree to pricing estimates, while monitoring the quality of service provided and a focus on meeting budget expectations.
- Produce pricing comparisons for budgeting purposes and relay to Director of Purchasing for approval.
- Attend meetings and trade/supplier conferences as required.
- Participate in building and maintaining the construction budget for each project as it relates to purchasing activities.
- Work with the accounting department on reviewing and processing all invoices for the assigned portfolio and assisting in settling invoice disputes.
- Review site progress pictures for verifying progress and quality.
- Review construction drawings (Building Plans) to confirm and verify material required on site, as well as take-offs and estimates from the estimating department.
- Review technical specifications for raw materials, components, equipment and/ or buildings.
- Handle change order requests
- Coordinate with the design team on project plans for accuracy and completeness.
- Work with site personnel to deal with site issues related to purchasing. (i.e., Shortages, overages, last-minute change orders, etc.)
- Work in conjunction with the Contracts Department to ensure supplies/materials required coincide with contracts awarded. (i.e.: S/I, Labor Only)
- Work collaboratively with and support other members of the purchasing team on their portfolio of projects as needed. Provide backup when others from the purchasing team are out of the office or unavailable.
- Travel to all markets of operation to establish, maintain and review vendors’ relations as needed
- Self-learning attitude with the desire to discover new products or substitutions that may improve current materials and construction techniques, or better cost-effective options.
Skills and Qualifications
- 5+ years of experience in purchasing/ procurement or project management (preferably in the construction industry)
- Knowledge of construction materials and the multi-family building process
- Able to Read and Understand Design Plans
- Knowledge of construction equipment and tools such as skid steers, excavators, cranes, heating systems, etc.
- Familiar with standard procurement concepts, best practices, and techniques
- Good understanding of logistics and customs clearance procedures for imported products
- Attention to detail and a high degree of accuracy, in a fast-paced office setting
- Strong work ethic and positive team player
- Ability to multitask on multiple projects and balance needs while maintaining schedules
- Able to build and maintain lasting relationships with other departments and vendors
- Able to effectively communicate both verbally and in writing
- Sound analytical thinking, planning, prioritization, and execution skills
- Able to demonstrate exceptional organizational skills
At Ironclad Developments, our people are our greatest asset. We provide a Total Rewards package designed to enhance well-being, financial security, and career development. Our benefits focus on physical, mental, and emotional wellness, while our flexible, people-first approach helps employees balance work and life. Competitive compensation, RRSP/DPSP matching, performance-based bonuses, company-wide profit reward contributions, ongoing learning, mentorship, and meaningful opportunities enable team members to advance and thrive.
Ironclad is an equal opportunity employer dedicated to diversity and inclusion. Learn more about our vision and the opportunities available at our website. If this position aligns with your skills and goals, we encourage you to apply; only selected candidates will be contacted.
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