millbrook, ns office administrator Jobs – 12 Openings This Week

Office Manager/Bookkeeper
Jane Norman College —Truro, NS
- $26–$29 an hour
- Full-time
- Childcare
- Customer service
- Microsoft Office
- Dental care
- Paid time off
Quick apply
Payroll & Administrative Clerk
Harry Freeman & Son Ltd. —Nova Scotia
- $28–$31 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Customer service
- Wellness program
- Designated paid holidays
Quick apply
3d
Administrative Assistant
St Barbara Atlantic Operations —Stellarton, NS
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Tuition reimbursement
administrative assistant - office
Super 8 Truro by Wyndham —Millbrook, NS
- $30 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
3d
Administrative Assistant
Pictou Landing First Nation —Pictou Landing, NS
- $38,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
Quick apply
2d
administrative assistant - office
Nocavi Food Ltd —Bible Hill, NS
- Temporary
- Microsoft Outlook
- English
- Windows
11d
Office Admin / Travel Coordinator Office Admin / Travel Coordinator Business Support Services Pictou, Nova Scotia, CA May 12, 2026
Aecon Group —Pictou, NS
- Microsoft Office
- Administrative experience
- Communication skills
Payroll Project Admin (12-Month Term)
Sobeys —Stellarton, NS
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Store discount
- Disability insurance
Quick apply
Manager, I&IT Project Management Office
Metrolinx —Canada
- $123,026 a year
- Full-time
- Microsoft Excel
- PMP
- Master's degree

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Office Manager/Bookkeeper

Jane Norman College
Truro, NS

Quick apply

Job details

Full-time

Benefits

Extended health care
Dental care
Paid time off
Company pension
Paid vacation

Skills

Childcare
Sage
Customer service
Early childhood education
Accounting software
Post-secondary education
Financial reporting
Microsoft Office
Databases
Accounting
Payroll
Business
Accounting
Bank reconciliation
Communication skills
Time management

Full job description

Jane Norman College is looking for an Office Manager/Bookkeeper who will work with the Executive Director to manage

the organization’s financial operations and daily administrative functions within a licensed childcare and non-profit

environment. Key duties include handling accounts receivable and payable, processing payments, maintaining financial

records in Sage, supporting audits and grant processing, monitoring cash flow, and assisting with office systems, reporting,

and staff support.

The role also provides administrative and technical support, coordinates office procedures, manages communications and

social media tasks. The successful Office Manager/Bookkeeper must demonstrate strong organizational, communication,

and problem-solving skills in a collaborative busy work environment.

About Jane Norman College

Jane Norman College is a small non-profit operating and supporting licensed childcare in Nova Scotia. The organization

believes in change through education and supports best practices in early childhood education.

For more information on Jane Norman College, please refer to the website https://janenorman.ca

The Office Manager/Bookkeeper is full-time (35 hours per week) permanent position based at Jane Norman College in

Truro. Wages will be commensurate with education and experience ($26-29/hr). Total compensation will include paid

personal time, paid vacation, medical/dental benefits. Some travel within Truro/Bible Hill required.

Reporting to and working directly with the Executive Director, the position supports the organization through duties

including:

 Working with Executive Director to manage day-to-day financial operations including accounts payable/receivable,

payment processing, bank reconciliations, and financial reporting.

 Maintaining accurate bookkeeping records using Sage software and assist with audits, grants, and cash flow

monitoring.

 Coordinating office administration processes, supplies, vendor accounts, and internal systems to ensure efficient

operations.

 Providing technical and administrative support for staff using Microsoft Office, Google Workspace, Sage, and other

organizational technologies.

 Supporting organizational communications, advertising, website updates, electronic signage, and social media

activities.

 Working to comply with regulation and reporting under various legislation (comprehension of regulatory, and

reporting)

 Collaborating with the Executive Director on operational planning, reporting, and process improvements.

 Representing the organization professionally while delivering excellent customer service to staff, families, and

community partners.

 Working with centres/programs to review or re-work reporting systems/processes, clarify expectations, and

generally enhance the organization’s ability to support staff (ability to understand multiple childcare centre

pressures and ability to carry out multiple assignments with various deadlines).

Qualifications and Core Competencies

 Postsecondary education in Business, Accounting, Administration, or a related field, or equivalent experience

 Experience in a non-profit, licensed childcare, or early learning environment considered an asset

 Proficiency in bookkeeping, accounts payable/receivable, bank reconciliations, and financial reporting

 Experience using Sage accounting software, Microsoft Office Suite, Google Workspace, and office

databases/systems

 Knowledge of office administration, technical support, reporting, and process coordination

 Understanding of early childhood education practices and childcare regulations in Nova Scotia considered an asset

 Strong communication, interpersonal, customer service, and problem-solving skills

 Excellent organizational, time management, multitasking, and attention-to-detail abilities

 Ability to work independently, maintain confidentiality, and manage competing priorities

If interested

Please submit a detailed résumé and cover letter in one document to [email protected] by May 28 th , 2026.

Successful candidates must provide a criminal record, vulnerable sector check, and Child Abuse Registry Check.

Only the most qualified candidates will be contacted and invited to interview. Thank you for your interest in Jane Norman

College.

Pay: $26.00-$29.00 per hour

Benefits:

Company pension
Dental care
Extended health care
Paid time off

Work Location: In person

Quick apply

Refine Your Search

office administrator jobs in millbrook, ns

Office Manager/Bookkeeper

Payroll & Administrative Clerk

Administrative Assistant

administrative assistant - office

Administrative Assistant

administrative assistant - office

Office Admin / Travel Coordinator Office Admin / Travel Coordinator Business Support Services Pictou, Nova Scotia, CA May 12, 2026

Payroll Project Admin (12-Month Term)

Manager, I&IT Project Management Office

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