Job Description - Finance Administrative Clerk/Account Clerk
Position: Finance Administrative Clerk/Account Clerk
Reporting to: Relational Finance Officer
Location: 70 Brookfield Road
Summary
At First Light, strong financial systems and organized administrative processes help support the people, programs, and services at the heart of our work.
As the Finance Administrative Clerk, you’ll provide administrative and clerical support to the Finance team, helping ensure financial information, documentation, and day-to-day processes are accurate, organized, and completed in a timely manner.
You’ll support a variety of finance functions, including accounts payable and receivable, expense processing, financial records, reporting, and general departmental administration. You’ll also work with financial and organizational systems such as Sage Intacct, SAP Concur, and Visa Clarity to help maintain accurate and reliable information.
This role is a good fit for someone who enjoys organization, pays close attention to detail, handles confidential information with care, and is comfortable supporting a team with a variety of administrative and financial tasks.
Who You Are & What You Carry
You are:
- Organized and detail-oriented: You take care in your work and understand the importance of accurate financial information and documentation.
- Reliable and consistent: You follow through on tasks and help keep day-to-day Finance processes organized and moving forward.
- Comfortable with numbers and systems: You’re able to work with financial information, spreadsheets, software, and administrative systems.
- Respectful of confidentiality: You understand that Finance and employee information can be sensitive and handle it appropriately.
- Collaborative: You enjoy supporting others and contributing to a team while also being comfortable completing tasks independently.
- Adaptable: You can balance routine responsibilities with changing priorities, special projects, and other administrative needs.
You bring:
- Strong attention to detail and organizational skills
- Strong communication skills
- Ability to work independently and as part of a team
- Comfort working with Microsoft Office, particularly Excel
- Ability to maintain confidentiality and appropriately handle sensitive information
- An interest in administrative, finance, or accounting processes
What You’ll DoAccounts Payable & Expense Support
- Assist with Accounts Payable (AP) processes, including staff reimbursements, travel claims, invoice entry, filing, and organization.
- Assist with corporate credit card reconciliation and expense processing through SAP Concur.
- Help ensure supporting financial documentation is complete, accurate, and appropriately organized.
Accounts Receivable Support
- Assist with Accounts Receivable (AR) processes.
- Prepare invoices as required.
- Assist with tracking outstanding balances and maintaining organized records related to receivables.
Financial Systems & Records
- Maintain and verify the accuracy of financial information within Sage Intacct, SAP Concur, Visa Clarity, and other organizational systems.
- Maintain organized electronic and physical Finance records.
- Assist with filing and organizing employee and Finance-related documentation, including new hire and termination records.
Reporting & Administrative Support
- Assist with quarterly reporting by gathering, organizing, and compiling financial information.
- Take meeting notes and prepare agendas or supporting materials when required.
- Provide general administrative support to the Finance team.
- Assist with special projects as needed.
- Perform other related duties as assigned.
Skills, Experience & Requirements
- High School Diploma or equivalent
- Strong attention to detail and organizational skills
- Proficiency with Microsoft Office, particularly Excel
- Strong communication skills
- Ability to work independently and as part of a team
- Ability to maintain confidentiality and appropriately handle sensitive information
- Previous administrative, clerical, finance, or accounting experience is considered an asset
- Experience with Sage or other accounting/financial software is considered an asset
- Record of Conduct and Vulnerable Sector Check
Pay: $45,000.00-$55,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- On-site parking
- Paid time off
- RRSP match
- Wellness program
Work Location: In person
