newmarket, on administrator Jobs – 921 Openings This Week

Real Estate Team Administrator
Grace & Co - RE/MAX Hallmark Realty —Toronto, ON
- $75,000–$90,000 a year
- Full-time
- Sales
- Administrative experience
- In-person
Quick apply
Bookkeeper/Office Administrator
Confidential —Newmarket, ON
- $24–$27 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
4d
Medical Office Administrator / Receptionist
Southlake Academic Family Health Team (we are not the hospital) —Newmarket, ON
- Part-time
- Microsoft Outlook
- Microsoft Office
- Organizational skills
Quick apply
Office Administrator/Receptionist
Cambria Design Build —Newmarket, ON
- $50,000–$65,000 a year
- Full-time
- Google Suite
- Microsoft Office
- Administrative experience
- Disability insurance
- Dental care
Quick apply
23h
#1212 PFT IT Support Analyst/PolicyTech Administrator
YORK REGION CHILDREN'S AID SOCIETY —Newmarket, ON
- $53,094.00–$65,510.80 a year
- Full-time
- Hybrid work
- Customer service
- Microsoft Office
- Analysis skills
- Mileage reimbursement
- Dental care
Quick apply
4d
Administrator, Registration and Renewals
O.c.s.w.s.s.w —Toronto, ON
- $63,380–$65,941 a year
- Contract
- Hybrid work
- Customer service
- Administrative experience
- Organizational skills
- Paid time off
Quick apply
11d
Receptionist/Administrator
Sun-Brite Drapery —Vaughan, ON
- $22–$25 an hour
- Full-time
- English
- Administrative experience
- Organizational skills
- Paid time off
Quick apply
1d
Program Administrator, Funded Programs – contract position
CWB Group - Industry Services —Toronto, ON
- $29.35–$36.00 an hour
- Bilingual
- Microsoft Word
- Microsoft Excel
- Flexible schedule
12d
Data Administrator
The Career Foundation —Toronto, ON
- $18.35 an hour
- Temporary
- Hybrid work
- Customer service
- English
- Microsoft Office
Quick apply
Site Administrator
FirstService Residential —Toronto, ON
- $44,000–$46,000 a year
- Full-time
- Customer service
- Writing skills
- English
- Dental care
Quick apply
3d
Office Administrator and Social Media Coordinator
The Food Bank of York Region —Concord, ON
- $24–$26 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Dental care
- Vision care
Quick apply
5d
Accounts Receivable Administrator - 12 Month Contract
Vaco by Highspring —Aurora, ON
- $30–$35 an hour
- Contract
- Microsoft Word
- Microsoft Excel
- English
- Dental care
- Vision care
Quick apply
9h
Office & Corporate Affairs Administrator
YA YA Foods Corp —Toronto, ON
- $55,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
11d
Receptionist/Administrator
CSN 427 Auto Collision —Etobicoke, ON
- From $23 an hour
- Full-time
- Microsoft Word
- Google Suite
- English
- Dental care
- Paid time off
Quick apply
7d
Data Entry
Express Employment Professionals —Vaughan, ON
- $20 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
7d
Accounts Payable Administrator
ISG Search Inc —Vaughan, ON
- $60,000–$70,000 a year
- Full-time
- ERP systems
- Analysis skills
- Bachelor's
Quick apply
HR Administrator
Staffworks Ltd. —Scarborough, ON
- $24–$25 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
5d
Estimating & Tendering Administrator
Rutherford Contracting Ltd. —Aurora, ON
- $60,000–$80,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Tuition reimbursement
Quick apply
11d
Administrator Court Parking
Toronto Community Housing —Toronto, ON
- $35.98–$39.25 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- No university degree
- Dental care
- Tuition reimbursement
3d
Customer Service Representative/ Administrator
Kampen Appliance Service —Woodbridge, ON
- $55,000–$65,000 a year
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
Corporate Administrator - North York
Randstad —North York, ON
- $30.76–$35.89 an hour
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
4d
Dental Administrator
Same Day Dental —Toronto, ON
- Up to $28 an hour
- Part-time
- Customer service
- Administrative experience
- In-person
Quick apply
11d
Medical Office Administrator Front desk
Disera Medical Centre —Vaughan, ON
- $18–$22 an hour
- Full-time
- Medical office experience
- English
- Administrative experience
- Paid time off
- Work from home
Quick apply
Office Administrator
Target Truck Sales & Leasing —Mississauga, ON
- $18–$23 an hour
- Full-time
- Customer service
- English
- Supervising experience
Quick apply
4d
Sales Administrator & Reception, Acura Sherway
Acura Sherway —Etobicoke, ON
- $21–$23 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
8d

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Real Estate Team Administrator

Grace & Co - RE/MAX Hallmark Realty
Toronto, ON

Quick apply

Job details

Full-time

Skills

Sales
Administrative experience
MailChimp

Full job description

About Us:

Grace & Co. is a real estate team assisting clients throughout Toronto but, with much of our sales occurring in East Toronto, our physical office is located in the Beach.

We have been helping clients buy & sell homes since 1989, are affiliated with Toronto's #1 real estate brokerage, RE/MAX Hallmark, and provide industry leading services and support to our clients.

About You:

You are Real Estate Administrator with at least 2 years experience working directly with a top performing Realtor or real estate team closing 50+ sales a year. While experience in an administrative role at the front desk, or in the back end, of a brokerage would count as experience in the field, we are specifically looking for someone who has worked on the front lines dealing with clients and suppliers and orchestrating all aspects from client intake to closing which means you must have worked directly with a Realtor or preferably, team of Realtors. You must have a reasonable commute to our office (2020 Queen St E) that won't negatively impact your work/life balance or cause you to not enjoy your role. A valid OREA license is a plus but not required.

Requirements:

Transaction Support

Prepare offer documents and assist with real-time offer execution using tools like DocuSign.
Manage all post-deal documentation, including FINTRAC compliance, coordination with lawyers, and keeping deal boards updated.
Collaborate with lawyers and service vendors to ensure smooth and efficient transaction management.

Listing Support

Create listing presentations, including research, comparative market analysis, and paperwork preparation.
Support pre-listing activities such as preparing RECO guides, agreements, and pricing analyses.
Coordinate all aspects of preparing listings, by assisting the team's Design Manager in scheduling trades and communicating timelines and progress to the home owners.
Coordinate all aspects of active listings, including scheduling, listing preparations, and marketing communication.
Attend property walkthroughs to provide additional support and ensure all showings and open house materials are ready.

Buyer Support

Prepare and send Buyer Representation Agreements and RECO Guides.
Assist with scheduling showings, coordinating appointments, and managing post-deal documents.

Listing Agent Support

Monitor & manage the lead listing agent’s email.
Conduct multiple daily check-ins to ensure the lead listing agent addresses urgent communications.
Provide real-time updates and support as needed to keep the agent’s workflow efficient.

Marketing, Communication, and Event Support

Utilize Canva and MailChimp templates to create marketing materials for agents.
Draft, print, and coordinate letter drops targeting buyers and sellers.
Assist with event preparation, managing checklists, and organizing timelines.
Support quarterly client events (e.g., Home Shows, holiday gifting).
Oversee open house logistics, including setup, teardown, and supply coordination.
Maintain the team website by ensuring listings, sales, and supporting materials are regularly updated.

Team Support

Provide support to the team with essential systems such as Follow Up Boss, REALM, Webforms, and DocuSign.
Identify opportunities to refine processes and contribute ideas for team growth.
Maintain and update checklists for the role to ensure systems are efficient and well-documented.
Perform daily office maintenance tasks to uphold a professional and welcoming work environment.

Client Relationship Management

Maintain and update the Follow Up Boss (FUB) CRM by tracking leads and clients through various stages, including setting up automated plans.
Draft and distribute mass communications such as newsletters and other client updates.
Source and organize client gifts and thoughtful gestures to strengthen relationships.
Serve as the primary point of contact for clients during the listing process, handling scheduling and key details.
Provide concierge-level support to clients from the moment their home is sold (or purchased) through to closing.

Leasing Business (if OREA licensed)

Manage lease listings and represent landlords in sourcing qualified tenants and negotiating leases.
Show lease listings to potential tenants and handle inquiries directly.
Earn commission for leasing activities, with a target of $25,000 annually above the base salary.

Please understand that our expectations are high. We kindly ask that you only apply for this role if you have the necessary 2+ years working for a Realtor or real estate team doing 50+ transactions a year.

We need someone who has a proven track record of working in a fast paced real estate environment and we are willing to compensate accordingly.

Job Type: Full-time

Pay: $75,000.00-$90,000.00 per year

Flexible language requirement:

French not required

Experience:

Realtor or real estate team admin: 2 years (required)

Licence/Certification:

OREA real estate license (preferred)
Ontario driver's license (required)

Work Location: In person

Quick apply

Refine Your Search

administrator jobs in newmarket, on

Real Estate Team Administrator

Bookkeeper/Office Administrator

Medical Office Administrator / Receptionist

Office Administrator/Receptionist

#1212 PFT IT Support Analyst/PolicyTech Administrator

Administrator, Registration and Renewals

Receptionist/Administrator

Program Administrator, Funded Programs – contract position

Data Administrator

Site Administrator

Office Administrator and Social Media Coordinator

Accounts Receivable Administrator - 12 Month Contract

Office & Corporate Affairs Administrator

Receptionist/Administrator

Data Entry

Accounts Payable Administrator

HR Administrator

Estimating & Tendering Administrator

Administrator Court Parking

Customer Service Representative/ Administrator

Corporate Administrator - North York

Dental Administrator

Medical Office Administrator Front desk

Office Administrator

Sales Administrator & Reception, Acura Sherway

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