oshawa, on secretary Jobs – 25 Openings This Week

Engineering Administrative Secretary
Morson Talent (Canada & USA) —North York, ON
- $30–$50 an hour
- Contract
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
7d
(PERMANENT FULL-TIME) SECRETARY - OUTPATIENT CENTRALIZED SCHEDULING
Ontario Shores Centre for MHS —Whitby, ON
- Microsoft Office
- High school diploma or GED
- Computer skills
Quick apply
8d
Executive Assistant - PFT
Durham Community Health Centre —Oshawa, ON
- $54,900–$68,600 a year
- Full-time
- Microsoft Office
- Hotel
- Administrative experience
Quick apply
23h
Medical Secretary
The Heart Clinic —North York, ON
- $19.00–$23.09 an hour
- Part-time
- Medical office experience
- Administrative experience
- Front desk
Quick apply
1d
Medical Secretary- Permanent Full time (2 positions)
Durham Community Health Centre —Oshawa, ON
- $44,695–$47,858 a year
- Weekends as needed
- Microsoft Powerpoint
- Customer service
- Medical office experience
Quick apply
administrative secretary
KULVINDEER BABBER —North York, ON
- $38 an hour
- Part-time
- English
- High school diploma or GED
6d
Project Specialist - Evaluation & Strategic Initiatives (EPESI)
Durham Community Health Centre —Oshawa, ON
- $75,000–$90,000 a year
- Weekends as needed
- Remote
- PMP
- Analysis skills
- Project management
Quick apply
3d
Director, Governance & Corporate Secretary
Elexicon Energy Inc. —Ajax, ON
- $148,800–$186,000 a year
- Full-time
- Microsoft Office
Quick apply
Medical Secretary - Temporary Full time ( I Year Contract)
Durham Community Health Centre —Oshawa, ON
- $44,695–$47,858 a year
- Temporary
- Microsoft Powerpoint
- Customer service
- Medical office experience
Quick apply
Unit Secretary (CUPE), Surgical Assessment Clinic
Oak Valley Health —Markham, ON
- $28.13–$31.65 an hour
- 8 hour shift
- Laboratory experience
- Organizational skills
- Front desk
Deal secretary
RIFO REALTY GROUP —Markham, ON
- $18.09–$25.68 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Dental care
Quick apply
Disability Support Coordinator - One (1) Temporary Full-Time Position
York Catholic District School Board —Aurora, ON
- $44.69–$56.76 an hour
- Full-time
- Microsoft Office
- Bachelor's
- Communication skills
- Wellness program
11d
Post Office Assistant - Term
Canada Post —Pontypool, ON
- $20.54 an hour
- On call
- Sales
- English
- High school diploma or GED
6d
Medical Secretary - Temporary Full-Time
Community Health Centres of Northumberland —Port Hope, ON
- $24–$27 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Quick apply
Unit Secretary, Fracture Clinic and Plastics Clinic and Minor Surgery Clinic (CUPE)
Oak Valley Health —Markham, ON
- $28.13–$31.64 an hour
- 8 hour shift
- Customer service
- Computer skills
- Typing
Administrative Assistant / Secretary (with Warehouse Support)
K.M. Medical & Trading Inc —North York, ON
- From $17.60 an hour
- Temporary
- Microsoft Excel
- English
- Microsoft Office
Quick apply
3d
Medical Secretary/Clinic Assistant
West Durham Family Health Organization —Pickering, ON
- $19 an hour
- Full-time
- Customer service
- Medical office experience
- High school diploma or GED
Quick apply
9d
Medical Secretary/Receptionist
HF Connecting Health Nurse Practitioner-Led Clinic —Scarborough, ON
- $19–$24 an hour
- Weekends as needed
- Bilingual
- CPR Certification
- English
- Dental care
- Paid time off
Quick apply
2h
Medical Secretary/Medical Office Assistant (MOA)
Reena —Thornhill, ON
- $43,500–$50,000 a year
- Full-time
- CPR Certification
Quick apply
1d
Corporate Law Clerk
Northland Power —Toronto, ON
- $83,200–$104,000 a year
- Full-time
- Hybrid work
- Organizational skills
- Communication skills
- Wellness program
- Dental care
Real Estate Deal Secretary
Bay Street Group Inc. Brokerage —Markham, ON
- From $20 an hour
- Full-time
- Bilingual
- English
- Bachelor's
- Dental care
Quick apply
3d
Volunteer Board Member
Tropicana Community Services —Scarborough, ON
- Remote
- Leadership
- Communication skills
Quick apply

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(PERMANENT FULL-TIME) SECRETARY - OUTPATIENT CENTRALIZED SCHEDULING
Ontario Shores Centre for MHS —Whitby, ON
The Non-patient facing role will have key responsibilities including (but are not limited to); Coordinating and booking appointments and groups, waitlist…
Quick apply
8d

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Engineering Administrative Secretary
Morson Talent (Canada & USA) —North York, ON
Maintain organized electronic and confidential filing systems, including employee performance documentation. Support the distribution, acknowledgement, filing,…
$30–$50 an hour
Quick apply
7d
Clinical Administrative Assistant
Village Family Health Team —Toronto, ON
High degree of accuracy and attention to detail. The Clinical Administrative Assistant provides front-line secretarial and reception support to the physicians…
$26 an hour
Quick apply

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Engineering Administrative Secretary

Morson Talent (Canada & USA)
North York, ON

Quick apply

Job details

Contract
7 days ago

Skills

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Post-secondary education
Filing
Visio
Microsoft Office
Administrative experience
Analysis skills
Records management
Presentation skills
Bachelor's
SharePoint
Construction
Office management
Business
Communication skills
Adobe Acrobat
Time management
Office experience

Full job description

Location: North York, ON – Hybrid (2-3 days on-site per week)
Contract Duration: 12 months with a possibility of extension (up to an additional 2 years)
Working Hours: Monday to Friday, 35 hours per week

Job Title: Engineering Administrative Secretary

Position Summary

We are seeking a highly organized and detail-oriented Engineering Administrative Secretary to provide administrative and secretarial support to the Director, Systems Integration. This role plays a critical part in supporting the day-to-day operations of the Engineering Design Division by coordinating communications, managing documentation, tracking key activities, and ensuring efficient administrative processes.

The successful candidate will work closely with internal teams and stakeholders, supporting reporting, document control, scheduling, records management, and divisional coordination activities within a fast-paced engineering environment.

Key Responsibilities

Administrative & Operational Support

Provide comprehensive administrative support to the Engineering Design Division and Director, Systems Integration.
Monitor and communicate daily attendance status for division staff.
Coordinate and administer submittal review processes, including maintaining tracking tools, scheduling review meetings, managing review assignments, and tracking closures.
Maintain the Director’s calendar, digital dashboard, and document repositories using Outlook and SharePoint.
Schedule meetings, coordinate attendance, and arrange conference room bookings.
Liaise with internal and external stakeholders regarding routine administrative matters.

Documentation & Communication

Prepare, format, edit, and distribute reports, presentations, correspondence, and communication materials.
Review and proofread documentation to ensure accuracy, consistency, and completeness.
Track documents and records through approval workflows and follow up on outstanding actions.
Maintain organized electronic and confidential filing systems, including employee performance documentation.
Review incoming correspondence and identify priority matters requiring management attention.

Reporting & Records Management

Assist in the preparation and compilation of Engineering Progress Reports.
Maintain historical records and documentation in accordance with departmental requirements.
Compile, process, and validate data while ensuring accuracy and adherence to established procedures.
Support the distribution, acknowledgement, filing, and SharePoint uploading of safety-related documentation, including:
Job Safety Analyses (JSA)
Task Hazard Reviews (THR)
Safety Talks
Safety Advisories
Safe Notices

Coordination & Training Support

Coordinate training activities and provide administrative support for staff development initiatives.
Provide guidance and assistance to Systems Integration Division personnel as required.
Support divisional activities and special assignments as directed by management.

Qualifications & Experience

Required Qualifications

Post-secondary diploma or university degree in Office Administration, Business Administration, or a related field, or an equivalent combination of education, training, and experience.
3–5 years of administrative or office management experience.
Familiarity with engineering terminology and engineering-related documentation.
Strong organizational, time management, and multitasking skills.
Exceptional attention to detail and accuracy.
Excellent written and verbal communication skills.
Strong analytical and problem-solving abilities.
Ability to manage confidential information with discretion.

Technical Skills

Advanced proficiency with:
Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Adobe Acrobat
SharePoint
Microsoft Visio
Ability to generate professional reports, presentations, and documentation.
Knowledge of administrative policies, procedures, and records management practices.

Preferred Qualifications

Experience providing administrative support within an engineering, construction, infrastructure, or technical environment.
Canadian Certified Administrative Professional (CCAP) designation from the Association of Administrative Professionals (AAP).

Pay: $30.00-$50.00 per hour

Ability to commute/relocate:

North York, ON: reliably commute or plan to relocate before starting work (required)

Education:

Bachelor's Degree (preferred)

Experience:

Office Administration: 4 years (preferred)
Engineering Industry: 1 year (preferred)

Work Location: Hybrid remote in North York, ON

Quick apply

Refine Your Search

secretary jobs in oshawa, on

Engineering Administrative Secretary

(PERMANENT FULL-TIME) SECRETARY - OUTPATIENT CENTRALIZED SCHEDULING

Executive Assistant - PFT

Medical Secretary

Medical Secretary- Permanent Full time (2 positions)

administrative secretary

Project Specialist - Evaluation & Strategic Initiatives (EPESI)

Director, Governance & Corporate Secretary

Medical Secretary - Temporary Full time ( I Year Contract)

Unit Secretary (CUPE), Surgical Assessment Clinic

Deal secretary

Disability Support Coordinator - One (1) Temporary Full-Time Position

Post Office Assistant - Term

Medical Secretary - Temporary Full-Time

Unit Secretary, Fracture Clinic and Plastics Clinic and Minor Surgery Clinic (CUPE)

Administrative Assistant / Secretary (with Warehouse Support)

Medical Secretary/Clinic Assistant

Medical Secretary/Receptionist

Medical Secretary/Medical Office Assistant (MOA)

Corporate Law Clerk

Real Estate Deal Secretary

Volunteer Board Member

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