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Mail, Inventory & Records Maintenance Clerk

Ministry of Finance
Oshawa, ON

Apply Now

Job details

Temporary
9 days ago

Skills

Bilingual
French
Statistics
English
Analysis skills
Math
Records management
Data entry
Organizational skills
Computer skills
Communication skills
Information management
Order fulfillment

Full job description

Back to search results

Apply By: Wednesday, July 29, 2026 11:59 pm EDT

Mail, Inventory & Records Maintenance Clerk

Job ID:

246751

Posting status:

Open

Organization:

Ministry of Finance

Division:

Tax Compliance and Benefits /Advisory, Objections, Appeals and Services

City:

Oshawa

Position(s) language:

English

Job term:

1 Temporary - durée maximale de 12 mois

Job code:

05OAD - Office Administration 05

Salary:

$24.67 - $28.59 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

We are seeking an organized individual to support mail and file services for the Tax Compliance and Benefits Division.

About the job

In this role, you will:

receive, process, control, distribute, and deliver mail, correspondence, records, office supplies in a high volume, security-conscious environment
provide file retrieval and maintenance services for the division
process outgoing mail by utilizing postage machine, and creating labels for outgoing mail
follow secure and confidential record handling procedures for the retention and disposal of documents
verify purchasing documents and check for damage or discrepancies

What you bring to the team

Analytical and Judgement Skills

you can identify and resolve errors and discrepancies
you can use sound judgment and discretion when handling confidential, legal, or sensitive information
you can identify threats or hazardous items that may pose safety risks to employees and property
you can interpret and apply policies, guidelines, and procedures

Communication and Interpersonal Skills

you can communicate clearly to respond to file requests and explain records retention and destruction procedures
you are able to work independently and as part of a team

Organizational Skills

you can prioritize urgent tasks and manage competing deadlines in a high-volume environment
you pay attention to detail to when creating, sorting, coding, and storing records

Math and Computer Skills

you have mathematical skills to maintain production statistics and accurate page counts
you are proficient with computers to perform data entry, email, file tracking, report preparation, and information management

Technical Knowledge and Experience

you have experience working with records management, file retrieval, and records maintenance
you have experience working with inventory procedures, order fulfillment, supply monitoring, requisitions, and document verification
you can learn procedures and program areas to accurately distribute mail and respond to file requests

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

diversity, equity and inclusion initiatives
accessibility
Anti-Racism Policy

Additional information:

Apply by:

Wednesday, July 29, 2026 11:59 pm EDT

Position details:

1 English Temporary, duration up to 12 months, 33 King St W, Oshawa, Central Region

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3.7

Category:

Administrative and Support Services

Posted on:

Wednesday, July 15, 2026

Note:

W-FN-246751/26

How to apply:

You must apply online.

Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

Read the job description to make sure you understand this job.

OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together

Apply Now

Refine Your Search

records specialist jobs in oshawa, on

Mail, Inventory & Records Maintenance Clerk

Health Records Administration Specialist

Multi-Site Accounting Records Specialist

More jobs to discover

Explore jobs in cities nearby

I want to receive the latest job alerts for records specialist in oshawa, on

Mail, Inventory & Records Maintenance Clerk

About the job

What you bring to the team

Analytical and Judgement Skills

Communication and Interpersonal Skills

Organizational Skills

Math and Computer Skills

Technical Knowledge and Experience

Don't meet every qualification?

How we support diversity, inclusion and accessibility

Additional information:

How to apply:

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