Ottawa, On Property management assistant Jobs – 8 Openings This Week

Office Administrator
Paramount Properties —Ottawa, ON
- $45,000–$47,000 a year
- Full-time
- Sales
- Microsoft Office
- In-person
- Dental care
- Paid time off
Quick apply
Assistant Resident Manager
Realstar —Ottawa, ON
- $43,000 a year
- Weekends as needed
- English
- Typing
- Communication skills
Quick apply
2d
Assistant Property Manager
The Taggart Group of Companies —Ottawa, ON
- $55,000–$65,000 a year
- Full-time
- Microsoft Outlook
- Databases
- Administrative experience
12d
Administrative & Personal Assistant (Construction & Property Management)
Carleton Prime Inc. —Ottawa, ON
- $17.80–$30.00 an hour
- Part-time
- Google Suite
- Microsoft Office
- QuickBooks
Quick apply
Assistant Property Manager
Sepehr Safaee Real Estate with Royal Lepage Integrity Realty —Ottawa, ON
- $19–$20 an hour
- Contract
- English
- Administrative experience
- Data entry
- Work from home
- Flexible schedule
Quick apply
7d
Assistant Maintenance Supervisor- Voda/Rive/Aalto
Rhapsody Property Management Services —Ottawa, ON
- $70,000–$75,000 a year
- Weekends as needed
- Carpentry
- High school diploma or GED
- Team management
Quick apply
5d
Assistant Resident Manager Team
Realstar —Ottawa, ON
- $33,000 a year
- Weekends as needed
Quick apply
2d
Receptionist - Residential
Morguard —Ottawa, ON
- $38,000–$43,000 a year
- Microsoft Outlook
- High school diploma or GED
- Front desk
Quick apply
10d

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RRSP matching program and paid time off program to support your future and recharge. Bachelor’s degree in Commerce or related field.
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Assistant Resident Manager
Realstar —Ottawa, ON
Handle office administrative tasks, such as processing online applications, creating notices, managing lease renewals, and other duties related to support daily…
$43,000 a year
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2d

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Assistant Property Manager
KG Group —North York, ON
Required: A minimum of three years of experience in residential property management or a related field. On call for emergencies, such as working overtime,…
$31 an hour
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9d
Assistant Superintendent (Team of one or Two)
Amelin Property Management —Toronto, ON
Please note that a credit check and criminal record check is applicable for all candidates that move forward with the interview process.
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Office Administrator

Paramount Properties
Ottawa, ON

Quick apply

Job details

Permanent | Full-time

Benefits

Extended health care
Dental care
Paid time off
Employee assistance program
Vision care
Life insurance
On-site parking

Skills

Market analysis
Sales
Yardi
Complaint handling
Microsoft Office
Property leasing
Client services
Customer service orientation
Communication skills
Client interaction
Marketing
Time management

Full job description

We are seeking a professional and customer-focused Office Administrator to join our residential rental property team. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with people, and has strong organizational and leasing skills.

You will support the Property Manager while managing the full leasing cycle and contributing to an exceptional resident experience.

Key Responsibilities

Leasing & Marketing

Respond promptly to rental inquiries and generate leasing leads
Schedule and conduct apartment showings
Inspect suites to ensure they are market-ready
Perform comparative market analysis of competing properties
Maintain strong closing ratios through effective follow-up

Application & Lease Administration

Collect and review rental applications, supporting documents, and consent forms
Prepare lease agreements and related documentation
Ensure all lease files are accurate, complete, and entered into the property management system
Prepare resident welcome packages

Resident Relations

Build positive, professional relationships with residents
Address resident concerns and complaints in a timely and courteous manner
Promote a welcoming and harmonious community atmosphere
Provide feedback and recommendations to the Property Manager to improve resident satisfaction

Turnover & Operations Support

Coordinate move-ins, move-outs, and internal transfers
Plan and schedule unit maintenance and turnover activities
Provide weekly activity and leasing updates to the Property Manager

Administrative Duties

Establish work priorities and ensure deadlines are met
Follow company policies and operational procedures
Support general office administration
Coordinate office services including supplies, equipment, forms, and logistics
Initiate and support rent collection activities

Qualifications

Previous leasing, real estate, or property management experience preferred
Strong sales, customer service, and closing skills
Excellent verbal and written communication skills
Professional, friendly, and service-oriented demeanor
Highly organized with strong multitasking and time-management abilities
Detail-oriented and able to work independently
Comfortable working with diverse populations with cultural awareness
Proficient in Microsoft Office and property management software such as Yardi and RentCafe
Previous sales experience is considered an asset

What We’re Looking For

A motivated self-starter who enjoys working with people, takes pride in staying organized, and can balance leasing, administration, and resident service with professionalism and efficiency.

Paramount Properties is a privately held, family-owned company established in 1986, specializing in the management of high-quality residential properties. A proud and contributing member of the Ottawa community for more than three generations, we are deeply committed to management excellence and tenant satisfaction—delivered through teamwork, strategic planning, and proactive maintenance. This philosophy has driven consistent growth, positioning Paramount as Ottawa’s second-largest rental housing provider with a portfolio of approximately 8,000 rental homes.

At Paramount, we set a high standard for quality and care. Our well-trained, experienced, and friendly teams ensure every apartment is clean, well maintained, and fully functional, with appliances and systems kept in excellent working order. Through regular inspections, preventative maintenance, timely repairs, and continuous follow-up, we deliver a consistently high-quality living experience.

Recognized as one of Ottawa’s best-managed property companies, Paramount Properties is proud of its reputation for outstanding value, safety, and cleanliness in some of the city’s most desirable communities—reflected in our industry-leading occupancy and exceptionally low vacancy rates.

Job Types: Full-time, Permanent

Pay: $45,000.00-$47,000.00 per year

Benefits:

Dental care
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Work Location: In person

Quick apply

Refine Your Search

property management assistant jobs in ottawa, on

Office Administrator

Assistant Resident Manager

Assistant Property Manager

Administrative & Personal Assistant (Construction & Property Management)

Assistant Property Manager

Assistant Maintenance Supervisor- Voda/Rive/Aalto

Assistant Resident Manager Team

Receptionist - Residential

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