The University of Ottawa Heart Institute does not use artificial intelligence (AI) in its recruitment process. All hiring decisions are made through human review and evaluation.
The MIST Trial is a multi-centre, prospective, randomized controlled trial comparing quality of life and recovery after minimally invasive coronary surgery (MICS CABG) versus sternotomy CABG. Coordinated by the University of Ottawa Heart Institute and funded by Medtronic Inc., the trial is active at sites across Canada, the United States, Germany, India, China, Japan, Taiwan, and Singapore, with a target enrollment of 176 patients.
We are seeking a motivated, detail-oriented individual to support this part-time role. Excellent communication and organizational skills are critical to this position. Prior experience with multi-centre trials and international site coordination would be a strong asset.
The successful candidate will work closely with the research team at the University of Ottawa Heart Institute, Division of Cardiac Surgery, and will report to the division Clinical Research Manager and to the MIST Trial Principal Investigator, Dr. Marc Ruel.
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Responsible for overall management of the MIST Trial multi-centre infrastructure, including communication with international partner sites, budgets and finance, contracts, protocol amendments, and interactions with REB and legal.
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Overseeing regulatory compliance across all sites, including REB submissions, protocol amendments, and annual renewals.
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Maintaining the Trial Master File and ensuring essential documents are complete and current at each site.
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Tracking site level budgets, invoicing, and payment milestones across all participating sites.
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Organizing and attending Executive Committee and Data Safety Monitoring Board meetings, documenting and tracking action items.
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Overseeing adverse event and safety reporting and liaising with the DSMB on safety concerns.
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Overseeing the study database, including data entry quality, query resolution, data cleaning, and coordination with the data management team.
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Training and onboarding site coordinators on protocol requirements and study procedures.
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Using project management tools to track enrollment progress and site performance and flagging underperforming sites.
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Preparing progress reports for the sponsor and funder.
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Creation and dissemination of a monthly newsletter.
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Supporting study close-out activities at the end of the trial.
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Supporting preparation of end of study reports and publications, including data summaries and coordination of author input.
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Minimum of 3 years of experience in a clinical research setting, including trial recruitment and operations.
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Bachelor of Science (BSc) in a health-related field or equivalent work experience.
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Evidence of training certification in Tri-Council Policy Statement-2 (TCPS-2) and the International Council on Harmonization – Good Clinical Practice Guidelines (ICH-GCP).
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Evidence of training in Food and Drug Regulations, Division 5, and/or Device Regulations, as applicable.
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Strong organizational and time-management skills to manage competing priorities.
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Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
- Previous experience with EPIC EMR system.
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High personal motivation, self-management, and detail-orientation; ability to take responsibility in meeting deadlines and making progress without direct supervision.
- Capacity and willing to learn new software, research methods, and work routines quickly, flexibility in responding to new research opportunities as they arise.
- Motivation to engage in and manage a wide range of intellectual and physical work, ranging from basic data entry to active screening and recruitment of study subjects as appropriate.
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Bilingualism (English/French) is preferred.
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Primarily on-site position. A hybrid arrangement may be possible if operational needs allow and with manager approval.
We are Canada's largest and foremost cardiovascular health centre dedicated to understanding, treating, and preventing heart disease. We deliver high-tech care with a personal touch, shape the way cardiovascular medicine is practiced, and revolutionize cardiac treatment and understanding. We build knowledge through research and translate discoveries into advanced care. We serve the local, national, and international communities as we pioneer a new era in heart health.
Please email your cover letter and CV in PDF format to [email protected]
Include the competition number in the email subject line and clearly state the position you are applying for. Applications missing the competition number may be delayed in processing.
File names: Lastname_Firstname_CoverLetter.pdf and Lastname_Firstname_CV.pdf
Applications from Indigenous persons, members of racialized minorities, persons with disabilities, women, members of the LGBTQ+ community, as well as from all qualified candidates with the skills and knowledge to productively engage with equitable, diverse and inclusive communities are strongly encouraged.
According to government policy, all qualified candidates are invited to apply; however, preference will be given to Canadians and permanent residents. When submitting your application, please indicate if you are legally entitled to work in Canada.
The University of Ottawa Heart Institute is committed to ensuring barrier-free selection processes and work environments. Accommodations will be provided in all parts of the hiring process relating to any specialty requirements. Please notify us of any accommodations that you require – any information you provide will be handled respectfully and in complete confidence.
The successful candidate will be required, prior to the start of employment, to complete mandatory organizational training available online, and provide the following: an official piece of photo identification and a satisfactory Criminal Record Check and proof of COVID-19 vaccine.
We thank all applicants for their interest; however, only those invited for an interview will be contacted.
