port moody, bc office assistant Jobs – 718 Openings This Week

Executive Assistant
Beedie —Burnaby, BC
- $72,000–$88,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant
Canada Cloud Pharmacy —Vancouver, BC
- $90,000–$110,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Travel
Full-Time Receptionist – Journey Chrysler
JOURNEY CHRYSLER DODGE JEEP RAM —Port Coquitlam, BC
- $19 an hour
- Full-time
- Customer service
- Administrative experience
- Front desk
- Dental care
Quick apply
3d
Administrative Assistant
Budget Blinds of Tri-cities —Port Coquitlam, BC
- From $42,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Showroom/Office Administration Clerk (TEMPORARY MATERNITY LEAVE COVERAGE)
Stylus Sofas Inc. —Burnaby, BC
- $24.40 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Life insurance
Quick apply
Office Assistant
Misty Mountain Specialties —Port Coquitlam, BC
- $3,000–$3,500 a month
- Full-time
- Microsoft Word
- Google Suite
- No experience needed
- Dental care
- Life insurance
Quick apply
15h
Clinic Receptionist / Front desk agent / Clinic assistant
Balance Lab Wellness —Coquitlam, BC
- $20–$30 an hour
- Part-time
- Microsoft Word
- Google Suite
- English
Quick apply
1d
Executive Assistant
Happy Planet Foods —Burnaby, BC
- Full-time
- Microsoft Office
- Bachelor's
- Manufacturing
Quick apply
Customs Administrative Assistant (Training Provided)
Pacific Customs Brokers —Surrey, BC
- From $22 an hour
- Weekends as needed
- English
- Administrative experience
- Data entry
- Disability insurance
- Dental care
Quick apply
10d
Medical Office Assistant
Zen Medical Clinic —Port Moody, BC
- $18–$24 an hour
- Part-time
- Medical office experience
- In-person
- Communication skills
- Flexible schedule
Quick apply
Dental Receptionist
Grand Dental —Surrey, BC
- $23–$28 an hour
- Full-time
- Medical office experience
- Administrative experience
- Front desk
- Dental care
Quick apply
Office Administrator (Part-Time) - Surrey (0626)
Trail Appliances Ltd. —Surrey, BC
- $23.30 an hour
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
- Paid time off
Quick apply
7d
Administrative Support
Elizabeth Fry Society —New Westminster, BC
- $17.85–$32.07 an hour
- Part-time
- Google Suite
- Administrative experience
- Front desk
Quick apply
Accounts Payable and Administrative Clerk
Silver Valley Farms Ltd. —Maple Ridge, BC
- $44,000–$47,000 a year
- Full-time
- Microsoft Office
- Accounting
- Organizational skills
Quick apply
10d
Front Desk Receptionist
CAPILANO VOLKSWAGEN INC. —North Vancouver, BC
- $19–$21 an hour
- Part-time
- English
- Microsoft Office
- Administrative experience
- Dental care
- Paid time off
Quick apply
Front Desk Receptionist
Club16 Trevor Linden Fitness —Richmond, BC
- From $18.25 an hour
- Full-time
- Microsoft Word
- Google Suite
- English
- Disability insurance
- Dental care
14d
Office Assistant
Sightsage Foods and Nutrition Inc. —Richmond, BC
- From $19 an hour
- Full-time
- English
- Microsoft Office
- Bachelor's
Quick apply
4d
Medical Office Assistant (MOA)
Eagle Ridge Medical Clinic —Coquitlam, BC
- $19–$22 an hour
- Part-time
- Medical office experience
- Organizational skills
- In-person
Quick apply
13d
Office Assistant
Golden Rich Trading Ltd —Richmond, BC
- From $19 an hour
- Full-time
- ERP systems
- English
- Microsoft Office
- Dental care
- Paid time off
Quick apply
Administrative Clerk
Rancho Management Services (B.C.) Ltd. —Vancouver, BC
- From $45,000 a year
- Full-time
- Customer service
- English
- Microsoft Office
- Dental care
- Paid time off
Quick apply
F/T Dental Receptionist Wanted
Central Park Dental Clinic —Burnaby, BC
- From $22 an hour
- 8 hour shift
- Medical office experience
- Administrative experience
- In-person
- Dental care
- Vision care
Quick apply
Executive Assistant
Blue Pearl Mortgage Group —Surrey, BC
- $24–$30 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
Bookkeeper/Administrative Assistant
Beck Glass Inc. —Vancouver, BC
- $52,000–$62,400 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Disability insurance
- Dental care
Quick apply
4d
Medical Office Assistant/Receptionist - Full Time - North Vancouver
Advanced Sleep —North Vancouver, BC
- $21–$25 an hour
- Full-time
- Microsoft Word
- Medical office experience
- English
- Dental care
- Life insurance
Quick apply
3d
Office Administrator
Acme Transport Ltd. —Surrey, BC
- $40,000–$45,000 a year
- Full-time
- First Aid Certification
- Training & development
- Manufacturing
- Dental care
- Vision care
Quick apply
4d

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Executive Assistant

Beedie
Burnaby, BC

Apply Now

Job details

Full-time

Benefits

RRSP match

Skills

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Post-secondary education
Microsoft Office
Administrative experience
Schedule management
Presentation skills
Organizational skills
SharePoint
Computer skills
Office management
Communication skills
Time management

Full job description

At Beedie, we foster talent, encourage innovation, and reward success.

We’re always looking for like-minded people to join our team and share our passion for doing the best work of our lives. Our approach is simple: we work hard, we have fun, and we make a difference. And, we’ve been recognized as a top employer provincially and nationally. Our people are the heart and soul of our organization. If you are passionate, hardworking, ambitious, and want to be part of a dynamic and growing company that will take your career forward, join us.

Position Overview

As an Executive Assistant, you’ll provide high‑level, proactive administrative support to four senior executives within the Industrial Development and Construction group. This role is central to the effectiveness of the leadership team, requiring the ability to manage complex schedules, coordinate competing priorities, and anticipate needs across multiple leaders in a fast‑paced and dynamic environment.

This trusted partner to the executives will be highly organized, detail-oriented, and comfortable navigating changing priorities, with a strong sense of professionalism and problem‑solving mindset. The ideal candidate will have exceptional communication skills, a strong ability to prioritize, and a readiness to handle the needs of the executives and the teams they oversee.

This is an ideal opportunity for an experienced Executive Assistant who thrives in a high‑energy setting, enjoys supporting multiple senior leaders, and takes pride in enabling executive efficiency and business momentum. You are incredibly pro-active, not afraid to ‘roll-up your sleeves’ and get ANY job done, and you are a master at anticipating needs and expertly navigating ambiguity.

Key Responsibilities

Executive Assistance

Manage the day-to-day schedule of the Executive Vice President, Industrial Development and Construction, ensuring seamless coordination of meetings, appointments, deadlines, and priorities.
Serve as a trusted partner to the Executive Vice President by proactively planning, tracking, and managing business and personal commitments, relationships, and engagement strategies
Monitor, track, and maintain all critical business and personal dates, deadlines, and milestones to ensure timely action and follow‑through
Prepare the Executive Vice President for internal and external engagements —including leadership meetings, client interactions, partner/vendor discussions, events, and presentations – through briefing materials, background research, and logistics coordination
Provide comprehensive administrative support to additional executive leaders across the organization, ensuring responsive, high‑quality service delivery
Manage executive expenses, ensuring accuracy, policy compliance, and timely submission
Lead and support ad‑hoc initiatives and special projects as assigned, often involving cross‑functional collaboration and high levels of discretion

Office & Event Administration

Manage the Industrial business unit’s event calendar, ensuring accurate tracking, scheduling, and alignment with business priorities
Plan and coordinate holiday gift baskets and seasonal initiatives on behalf of the Industrial team
Act as the primary organizer for the annual broker event, including vendor management, logistics, communications, and onsite coordination
Track, manage, and coordinate Industrial sponsorships, ensuring visibility, compliance, and alignment with business goals
Conduct business‑related errands and support office operations through hands‑on administrative assistance
Support miscellaneous and ad‑hoc office projects as assigned, demonstrating flexibility, initiative, and problem‑solving skills

Travel Administration

Coordinate, track, and maintain all travel bookings for members of the Industrial executive team, ensuring alignment with meeting schedules, business priorities, and personal preferences
Prepare detailed travel itineraries, including flights, accommodations, ground transportation, meeting locations, and contingency plans.
Monitor and update travel logistics in Outlook, including real‑time adjustments, confirmations, and relevant documentation
Ensure all travel bookings comply with company policies, approval workflows, and budget guidelines.
Troubleshoot travel‑related issues proactively, including delays, cancellations, rebooking’s, and last‑minute travel needs
Support the reconciliation of travel expenses by ensuring accurate, timely submission of receipts and expense reports.
Collaborate with internal teams to ensure travel logistics are fully aligned with event planning, meeting coordination, and executive agendas

Desired Skills and Experience

A minimum of 3 years’ experience in an office management or administrative role
Post-secondary education (preferred)
Strong interpersonal skills and the ability to contribute effectively within a team environment
Ability to work efficiently and without constant supervision
Ability to multi-task and meet multiple objectives in short time periods
Ability to identify, assess and solve problems/issues independently and proactively
Strong computer literacy including effective working skills of Microsoft Office Suite (Word, Excel and PowerPoint) Microsoft Teams, Microsoft Dynamics CRM, Outlook, and SharePoint.
Exceptional time management and organizational skills
Attention to detail
Excellent communication skills (oral and written)
Strong sense of integrity, professionalism and loyalty
Proactive, positive, and outgoing
Flexible and comfortable with ambiguity
Confidentiality and discretion on sensitive information
Experience working in a very fast-paced environment

The annual base pay range for this position will be based on the desired experience level for this role. Additionally, Beedie recognizes exceptional individual and team performance through our pay-for-performance bonus program. Factors that contribute to pay decisions include: relevant business and candidate factors such as market location, education, job-related knowledge, skills, experience, and organizational needs.

The base salary and bonus are just a few key components of the overall compensation at Beedie. We also provide generous learning and development support, comprehensive group health benefits, vacation, maternity leave top-up, RRSP matching, paid time for volunteering, and more...

We value your interest in Beedie. While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply Now

Refine Your Search

office assistant jobs in port moody, bc

Executive Assistant

Executive Assistant

Full-Time Receptionist – Journey Chrysler

Administrative Assistant

Showroom/Office Administration Clerk (TEMPORARY MATERNITY LEAVE COVERAGE)

Office Assistant

Clinic Receptionist / Front desk agent / Clinic assistant

Executive Assistant

Customs Administrative Assistant (Training Provided)

Medical Office Assistant

Dental Receptionist

Office Administrator (Part-Time) - Surrey (0626)

Administrative Support

Accounts Payable and Administrative Clerk

Front Desk Receptionist

Front Desk Receptionist

Office Assistant

Medical Office Assistant (MOA)

Office Assistant

Administrative Clerk

F/T Dental Receptionist Wanted

Executive Assistant

Bookkeeper/Administrative Assistant

Medical Office Assistant/Receptionist - Full Time - North Vancouver

Office Administrator

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Travel Administration

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