Portugal Cove St. Philip's, Nl Administrative assistant Jobs – 22 Openings This Week

Administrative Assistant-Investment Services
ShortFinancial —St. John's, NL
- $45,000–$58,000 a year
- Full-time
- CRM software
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
8d
Administrator
Apples To Zebras Daycare/ Leaps and Bound Daycare —Mount Pearl, NL
- Up to $32.36 an hour
- Full-time
- Childcare
- Administrative experience
- First Aid Certification
- Wellness program
- Disability insurance
Quick apply
Administrative Assistant
DOF —Paradise, NL
- Microsoft Outlook
- No university degree
- Front desk
Quick apply
2d
Administrative Assistant – Farm Operations
Windy Heights Farm —Portugal Cove-St. Philip's, NL
- From $18 an hour
- Full-time
- Inventory management
- Sanitation
- Microsoft Office
Quick apply
Office Administrator
Provincial Homecare —St. John's, NL
- Full-time
- Microsoft Outlook
- Administrative experience
- Human resources
Quick apply
2d
Office Administrator / Customer Service Representative
Flanagan Foodservice Inc —Mount Pearl, NL
- Full-time
- Microsoft Outlook
- Administrative experience
- Data entry
Quick apply
6d
Regulatory Administrative Coordinator
Newfoundland Labrador Hydro —St. John's, NL
- Overtime
- Hybrid work
- Word processing
- Computer literacy
- Research
10d
Administrative Assistant (NOC 13112)
Dr. Rufus Meshack Dentistry Professional Corporation —St. John's, NL
- $18 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- English
Quick apply
Warehouse Administrative Coordinator
Univar Solutions Canada LTD —Mount Pearl, NL
- High school diploma or GED
- Math
- Warehouse experience
- Disability insurance
- Dental care
Office Administrator
GDI Services (Canada) LP —St. John's, NL
- Microsoft Office
- Administrative experience
- High school diploma or GED
Quick apply
Office Administrator
3% Realty East Coast —St. John's, NL
- $18–$20 an hour
- Full-time
- Social media management
- Inventory management
- English
- Dental care
- Paid time off
Quick apply
Executive Assistant
Harvey & Company Ltd - St John's —St. John's, NL
- Full-time
- Microsoft Word
- Microsoft Outlook
- Travel
Quick apply
13d
Office Assistant
Kent Building Supplies —Conception Bay South, NL
- Part-time
- Customer service
- Microsoft Office
- Accounting
- Wellness program
8d
Executive Assistant & Administrative Coordinator
Royal Cleaning Services Inc. —St. John's, NL
- From $18 an hour
- Full-time
- Administrative experience
- Organizational skills
- Communication skills
Quick apply
10d
Executive & Personal Assistant
Accountant Staffing —St. John's, NL
- Full-time
- Microsoft Office
- Administrative experience
- Travel
- Mileage reimbursement
Quick apply
8d
Sales Coordinator/Office Assistant
Harvey & Company —St. John's, NL
- $40,000–$50,000 a year
- Full-time
- Microsoft Word
- Customer service
- Cleaning
- Dental care
Quick apply
Executive Assistant
Verlo —St. John's, NL
- Full-time
- CRM software
- Administrative experience
- Recruiting
Quick apply
Legal Administrative Assistant (Real Estate)
O'Dea Earle Law Offices —St. John's, NL
- $53,100–$62,700 a year
- Full-time
- Microsoft Word
- In-person
- Wellness program
- Disability insurance
Quick apply

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Administrative Assistant-Investment Services

ShortFinancial
St. John's, NL

Quick apply

Job details

Permanent | Full-time
8 days ago

Benefits

Extended health care
Disability insurance
Dental care
Paid time off
Company events
Vision care
Life insurance
On-site parking

Skills

CRM software
Investment
Microsoft Excel
Microsoft Outlook
Customer appointment booking
Client inquiry handling
Post-secondary education
Administrative support experience
Anti-money laundering
Filing
Process improvement
Administrative and business operations experience
Finance
Administrative experience
Bachelor's
Client services
Customer service orientation
Customer support
Financial services
Appointment scheduling
Business
Client interaction
Business process improvement

Full job description

Who we are:

SHORTFINANCIAL is a premier wealth management firm in St. John’s, Newfoundland, dedicated to providing tailored financial solutions to our clients. We pride ourselves on delivering an exceptional client experience through personalized service, strategic financial planning, and a commitment to excellence. As we continue to grow, we are looking for a highly organized and proactive investment Licensed Assistant to join our team. Note that this is a full-time, in-office role.

Who You Are

You are a detail-oriented, organized professional who thrives in a structured wealth management environment. You value accuracy, confidentiality, and follow-through, and you take pride in supporting Advisors and clients through well-executed administrative and investment processes. You communicate professionally, manage competing priorities effectively, and take ownership of your work while contributing positively to a collaborative team.

You also:

Have obtained registration with CIRO as an Investment Representative by having passed the Canadian Investment Regulatory Exam (CIRE) or are willing to study, write and pass the CIRE within 3 months of starting
Have experience in an administrative role in the financial services industry
Have a solid understanding of investments
Working knowledge of compliance and documentation standards (KYC, AML)
Post-secondary education in business, finance, or office administration preferred
Have a positive attitude and strong interpersonal skills when interacting with clients and team members
Have attention to detail and accuracy in handling information.
Are tech proficient, including expertise in Microsoft Office 365 (Teams, OneDrive, Excel, Word, Outlook).
Think ahead, solve problems, and ensure seamless operations.
Are reliable, punctual, and able to maintain confidentiality.
Are eager to learn and interested in potential growth.
Are proactive and have a client-focused mindset with the ability to anticipate needs and manage multiple priorities

What You Will Be Doing

Client & Advisor Support: Prepare client meeting materials and documentation; pre-brief and debrief meetings to ensure follow-up actions are completed; and respond to client inquiries by phone and email in a professional, service-oriented manner.

Calendar Management: Book and confirm client meetings. Stay ahead of the schedule by proactively managing and anticipating upcoming tasks, appointments, and deadlines to ensure everything runs smoothly. Be prepared for what is next, adjusting for any changes, and ensuring that nothing is overlooked.

Investment & Account Administration: Support new account openings, transfers, trades, and ongoing account maintenance; prepare and process transfer paperwork; follow files through to completion; handle cheques, EFTs, and wires; ensure compliance documentation is complete and current (KYC, NCAF, AML, CASL); resolve administrative issues accurately; and keep Advisors informed of progress.

Client Service & CRM Management: Maintain accurate client records in the CRM (Maximizer), including notes, documents, and follow-ups; record client interactions consistently; support onboarding and welcome processes; and assist with ongoing client contact strategies and service standards.

Operations & Compliance Support: Run daily reports; maintain organized, audit-ready files; process client account updates; liaise with insurance and investment carriers; prepare mailings and deposits; and support regulatory and compliance requirements aligned with iA standards.

Process Improvement & Team Support: Assist with documenting and improving workflows; support onboarding and training; provide backup coverage during absences; liaise with third-party support providers; and contribute to special projects focused on efficiency and client experience.

Compensation

The offered salary will be within the range of $45,000 to $58,000 depending on experience, licensing and CIRO status.

Why Join Us?

At SHORTFINANCIAL, you’ll be part of a professional, client-focused team that values integrity, collaboration, and excellence in everything we do. We offer a welcoming work environment where your contributions are recognized, and your attention to detail helps create an outstanding experience for our clients. As part of our growing firm, you’ll have the opportunity to learn, develop your skills, and be an important part of our continued success.

If you are personable, organized, experienced with investments and tech-savvy, we would love to hear from you! Apply today to join our team. Please note that Kim Poulin of The Personal Coach ([email protected]) is assisting us with this hiring process.

Job Types: Full-time, Permanent

Pay: $45,000.00-$58,000.00 per year

Benefits:

Company events
Dental care
Disability insurance
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Application question(s):

Will you be able to reliably commute or relocate to St. John's, NL A1C 1K4 5 days per week for this job?
How many years have you worked as an Administration Assistant?
Do you require sponsorship now or at any point in the future to work in Canada?

Education:

Bachelor's Degree (preferred)

Experience:

Investment Administration: 2 years (preferred)
Investment compliance: 1 year (preferred)

Work Location: In person

Quick apply

Refine Your Search

administrative assistant jobs in portugal cove st. philip's, nl

Administrative Assistant-Investment Services

Administrator

Administrative Assistant

Administrative Assistant – Farm Operations

Office Administrator

Office Administrator / Customer Service Representative

Regulatory Administrative Coordinator

Administrative Assistant (NOC 13112)

Warehouse Administrative Coordinator

Office Administrator

Office Administrator

Executive Assistant

Office Assistant

Executive Assistant & Administrative Coordinator

Executive & Personal Assistant

Sales Coordinator/Office Assistant

Executive Assistant

Legal Administrative Assistant (Real Estate)

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