Qc Office assistant Jobs – 387 Openings This Week

Executive Assistant
COGECO INC —Montréal, QC
- Full-time
- Hybrid work
- Bilingual
- English
- Administrative experience
Executive Sales Assistant
Fastco —Vaudreuil-Dorion, QC
- Temporary
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Quick apply
11d
Office Assistant
BSF International Inc. —Pointe-Claire, QC
- $38,000–$45,000 a year
- Part-time
- Bilingual
- Microsoft Word
- Microsoft Excel
Quick apply
4d
Office Administrator
MARCHÉ D'ALIMENTATION COREEN MTL —Montréal, QC
- $34.62–$36.00 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Quick apply
Post Office Assistant - Term
Canada Post —Saint-Lazare, QC
- $20.54 an hour
- On call
- Bilingual
- Sales
- High school diploma or GED
11d
Administrative support
Ville de Mont-Royal —Mont-royal, QC
- $25.60 an hour
- Full-time
- Customer service
- English
- Microsoft Office
Quick apply
11d
Office clerk
Jean Coutu —Montréal, QC
- Full-time
- Flexible schedule
Office Administrator/Bookkeeper
PAI Security —Mont-royal, QC
- $50,000.00–$74,503.16 a year
- Bilingual
- Microsoft Word
- Microsoft Excel
Quick apply
Receptionist/Administrative Assistant
Bureau Veritas —Montréal, QC
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Employee assistance program
12d
Receptionist and administrative assistant
Robic —Montréal, QC
- Monday to Friday
- Bilingual
- Microsoft Word
- Customer service
- Employee assistance program
Receptionist
MANULIFE WEALTH - DILIGENCE BRANCH —Dorval, QC
- $30–$35 an hour
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
Quick apply
Virtual Administrative Assistant
MalOPlus Group Inc. —Laval, QC
- Weekends as needed
- Remote
- Bilingual
- Spanish
- Microsoft Office
Quick apply
Post Office Assistant - KUUJJUAQ
Canada Post —Kuujjuaq, QC
- $26.71 an hour
- Full-time
- Bilingual
- Sales
- High school diploma or GED
Office Assistant
COSCO SHIPPING Lines (Canada) Inc. —Pointe-Claire, QC
- $42,000–$46,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Dental care
- Vision care
Quick apply
Administrative Coordinator
McGill University —Montréal, QC
- $29.42–$36.46 an hour
- Full-time
- Hybrid work
- Bilingual
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
4d
Administrative Assistant
Defence Construction Canada —Montréal, QC
- $51,566–$67,035 a year
- Bilingual
- ERP systems
- Microsoft Office
- Disability insurance
- Dental care
5d
Office Clerk
Altasciences —Laval, QC
- Part-time
- Bilingual
- English
- High school diploma or GED
- Dental care
- Employee assistance program
Administrative Support Agent
Enviroair Industries —Montréal, QC
- $47,500–$55,000 a year
- Full-time
- Bilingual
- Customer service
- English
- Dental care
Office Assistant C
McGill University —Montréal, QC
- $20 an hour
- Part-time
- English
- Hotel
- High school diploma or GED
2d
Administrative Assistant
UPS —Mirabel, QC
- $18.15 an hour
- 8 hour shift
- Bilingual
- Microsoft Word
- Microsoft Excel
- Employee stock purchase plan
- Dental care
Administrative Assistant II
Trane Technologies —Laval, QC
- $52,820–$85,800 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Health & Safety Administrative Assistant
UPS —Lachine, QC
- $19.15 an hour
- 8 hour shift
- Bilingual
- Microsoft Word
- Microsoft Excel
- Dental care
- Vision care
Office administrator / Personal assistant
Centro.team —Montréal, QC
- Full-time
- Hybrid work
- Administrative experience
- Organizational skills
- In-person
Quick apply
8d
Office Clerk
Panam United —Saint-Laurent, QC
- $19–$22 an hour
- Full-time
- Bilingual
- Microsoft Excel
- English
Quick apply
Executive Assistant – VP/DSVP
Intact —Montréal, QC
- $74,800–$91,400 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Employee stock purchase plan
3d

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Executive Assistant

COGECO INC
Montréal, QC

Apply Now

Job details

Full-time

Skills

Bilingual
French
Filing
English
Administrative experience
Project management
College diploma
AI
Business
Workday

Full job description

Our culture lifts you up—there is no ego in the way. Our common purpose? We all want to win for our customers. We aim to always be evolving, dynamic, and ambitious. We believe in the power of genuine connections. Each employee is a part of what makes us unique on the market: agile and dedicated.

Time Type:

Regular

Job Description :

Role Overview

Reporting directly to the Chief Human Resources Officer (CHRO), the Executive Assistant (EA) will serve as a strategic gatekeeper, operational anchor, and organizational ally. This role is designed for a highly mature, proactive professional who balances structured process-building with agile execution.

This role goes beyond traditional administration; you will optimize the CHRO’s daily operations, facilitate seamless communication across executive leadership, and help drive key operational initiatives for the extended HR teams.

The ideal candidate is an energetic culture ambassador who connects organizational dots, anticipates friction points, and delivers solutions with collaborative, team-first mindset.

Key Responsibilities

Strategic C-Suite Operations & Team Enablement

Strategic Calendar & Workflow Management: Architect and optimize the CHRO’s daily schedule, proactively prioritizing commitments, managing incoming communications, and protecting time for high-leverage strategic initiatives.
Agile Team Support & Collaboration: Maintain an approachable, service-oriented mindset, remaining eager and available to support members of the extended HR leadership team during operational peaks, as needed.
Governance & Material Readiness: Orchestrate the end-to-end preparation of materials for the Human Resources Committee and Board of Directors. Manage critical timelines to ensure team readiness, conduct quality assurance, and oversee the compliant filing of final documentation.
Executive Communications: Draft, refine, and distribute high-impact internal and external communications, announcements, and updates on behalf of the CHRO, ensuring alignment with organizational tone and strategy.
Cultural alignment and Stewardship: Act as a standard-bearer for our ‘Human-to-Human’ culture. Model professional, transparent, and authentic conduct in every interaction, proactively fostering an environment of genuine connection that mirrors the CHRO’s leadership style and values
Cross-Functional Communication: Serve as a liaison between the CHRO and external partners, Board members, and internal leadership teams.

Financial Stewardship & Process Management

Accounts Payable & Invoice Resolution: Take ownership of the invoicing workflow, serving as the primary relationship manager with Accounts Payable to systematically identify and resolve processing blocks, ensuring internal bottlenecks are permanently eliminated.
Travel Planning and Meeting Coordination: Orchestrate complex travel itineraries and lead the planning for executive/management meetings, ensuring seamless execution of catering, technology, and room logistics.
Budget Tracking & Spend Monitoring: Proactively monitor and track expenditures against designated budgets for special initiatives and HR programs such as recognition.
Data & Digital Structure: Assist the team in structuring HR data sets and files to support administrative efficiencies and future AI model training.
Executive Compensation Support: Partner with the Compensation & Benefits team to execute highly confidential workflows, including the preparation of annual LTIP grant letters.

Profile, Experience & Qualifications

Background

Experience: 10+ years of progressive administrative, project management, or business support experience alongside senior leadership in a large corporate environment.
Education: College diploma/degree in Business Administration, Office Automation, or a related discipline (or equivalent practical experience).

Core Competencies

Bilingualism: Flawless professional fluency in both French and English (written and verbal) is strictly required.
Business Curiosity: A strong desire to learn about the team's broader business operations, allowing you to connect functional dots and flag potential downstream impacts on current projects.
Technical Proficiency: Advanced proficiency with modern office productivity suites and enterprise ecosystems (e.g., Workday, Shareworks). Demonstrates the cognitive agility to quickly master new cloud-based environments, collaborative platforms, and proprietary software, regardless of the specific interface. Desire to continue to advance skills leveraging emerging tools including AI based solutions.
High Emotional Intelligence (EQ): Exceptional discretion, tact, and judgment when handling highly sensitive and confidential HR information.
Discretion: Absolute integrity and judgment when handling highly sensitive and confidential HR and executive data.
Detail Orientation: An uncompromising eye for accuracy, formatting, and quality control across all deliverables.
The Structural/Flexible Balance: Naturally leans toward building clean structures, files, and processes, but maintains the agility to pivot seamlessly when immediate, hands-on support is required.

#LI-Hybrid

Location :

Montréal, QC

Company :

COGECO INC

At Cogeco, we know that different backgrounds, perspectives, and beliefs can bring critical value to our business. The strength of this diversity enhances our ability to imagine, innovate, and grow as a company. So, we are committed to doing everything in our power to create a more diverse and inclusive world of belonging.

By creating a culture where all our colleagues can bring their best selves to work, we’re doing our part to build a more equitable workplace and world. From professional development to personal safety, Cogeco constantly strives to create an environment that welcomes and nurtures all. We make the health and well-being of our colleagues one of our highest priorities, for we know engaged and appreciated employees equate to a better overall experience for our customers.

If you need any accommodations to apply or as part of the recruitment process, please contact us confidentially at [email protected]

Apply Now

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