qualicum beach, bc administrator Jobs – 16 Openings This Week

Payroll Administrator
Macon Industries —Parksville, BC
- Microsoft Excel
- Human resources
- QuickBooks
Quick apply
14d
AR Administrator (1yr Contract)
Entertainment Partners —British Columbia
- $50,000–$60,000 a year
- Temporary
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Oracle
- Paid time off
- Flexible schedule
Administrative Coordinator, Office of the Dean
Vancouver Island University —Nanaimo, BC
- $82,083–$93,276 a year
- Temporary
- Microsoft Office
- Administrative experience
- Bachelor's
12d
Service Coordinator - Western Canada
Smith and Long Limited —Nanaimo, BC
- $45,000–$55,000 a year
- Immediate opening
- Microsoft Excel
- Microsoft Outlook
- Project management
- Dental care
- Paid time off
Quick apply
Accounts Payable Administrator
F&M Installations Ltd. —Nanaimo, BC
- From $53,000 a year
- Full-time
- Customer service
- ERP systems
- Microsoft Office
- Dental care
- Paid time off
Quick apply
Property Services Assistant
WestUrban Developments Ltd. —Nanaimo, BC
- $25–$28 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
8d
Lead Testing Technician - Air Tightness testing
METRO Testing + Engineering —British Columbia
- From $30 an hour
- Full-time
- Heavy lifting
- Quality Control
- Construction
- Mileage reimbursement
- Dental care
Quick apply
14d
Office Administrator
Valet Restorations —Port Alberni, BC
- Immediate opening
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Vision care
Quick apply
14d
Test Administrator
Pearson —Nanaimo, BC
- From $18.75 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Accounting Administrator
Myrtle Point Environmental Services Ltd dba Rural Septic Services —Powell River, BC
- $34–$36 an hour
- English
- QuickBooks
- Construction
Quick apply
Administrator, Community Impact & Investment (CNVI Region)
United Way British Columbia —Nanaimo, BC
- $32.36 an hour
- Part-time
- Microsoft Outlook
- Microsoft Office
- Administrative experience
Quick apply

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Maintain accurate records through data entry, filing, and document management using Microsoft Office, Google Workspace, and QuickBooks.
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Payroll Administrator

Macon Industries
Parksville, BC

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Job details

14 days ago

Skills

Masonry
Microsoft Excel
Ceridian
ADP
Human resources
QuickBooks
Organizational skills
Payroll
PCP Certification
HRIS

Full job description

ABOUT THE COMPANY

Macon Industries Inc. is a manufacturing company based in Parksville, Vancouver Island, BC, specializing in diamond core drilling equipment and placer mining machinery. The company began nearly twenty years ago as a small fabrication shop supporting local mining operations in British Columbia. Over time, Macon expanded its capabilities, building a reputation for durable, field‑tested equipment and custom engineering solutions tailored to the needs of Canadian drillers and miners.

Today, Macon designs, fabricates, and assembles all equipment in‑house, supported by a skilled team of welders, fabricators, machinists, designers, and technicians. Their focus remains rooted in quality craftsmanship, innovation, and practical, operator‑driven design. While their equipment is used across Canada, Macon maintains a strong local identity, offering hands‑on support, custom builds, and long‑term partnerships with clients throughout BC and the Canadian mining sector.

This combination of local roots, technical expertise, and steady growth makes Macon a place where tradespeople and technical professionals can build long‑term careers while contributing to high‑impact Canadian manufacturing.

ABOUT THE ROLE

The Payroll & Benefits Administrator plays a key role in supporting Macon’s growing workforce by ensuring accurate payroll processing, reliable benefits administration, and well‑maintained employee records across our multi‑entity manufacturing group. You will manage bi‑weekly payroll for both hourly and salaried employees, maintain compliance with Canadian and provincial legislation, and support year‑end activities such as T4 preparation and payroll reconciliations. Your work ensures employees are paid correctly and on time—an essential foundation for a positive employee experience.

In this role, you will also oversee the administration of employee benefits, including enrollments, changes, terminations, billing reconciliation, and responding to employee inquiries. You’ll maintain HRIS data integrity, track attendance and leave balances, and support disability claims, and return‑to‑work coordination as needed. Your attention to detail and commitment to accuracy will help keep our workforce information organized, compliant, and up to date.

Beyond payroll and benefits, you will provide general support to both the HR and Finance teams. This includes assisting with onboarding and offboarding, preparing reports, supporting compliance requirements such as WorkSafeBC and EHT, and completing accounts payable data entry and invoice processing. This role is ideal for someone who thrives in a structured, detail‑oriented environment and enjoys being a dependable resource for employees and internal teams.

KEY RESPONSIBILITIES

Payroll & Compliance

Process accurate bi-weekly payrolls for hourly and salaried employees
Ensure compliance with all applicable federal and provincial payroll legislation
Prepare payroll journal entries and support monthly reconciliations
Reconcile payroll liability accounts and investigate discrepancies
Process Records of Employment (ROEs), salary adjustments, retroactive payments, and garnishments
Support year-end payroll activities (e.g., T4s and annual filings)

Employee Records & HRIS

Maintain accurate and up-to-date employee records (hires, terminations, changes, compensation, banking, etc.)
Administer HRIS and ensure data integrity across entities
Track employee attendance, vacation, sick time, and other leave balances

Benefits Administration

Administer employee benefits programs (enrollment, changes, terminations)
Review and reconcile monthly benefits billing
Respond to employee inquiries related to payroll and benefits
Support disability claims administration and return-to-work coordination (as applicable)

Compliance & Reporting

Support compliance with WorSafeBC & EHT requirements and reporting
Prepare payroll reports, analytics, and internal summaries
Coordinate with Finance on payroll-related matters

General HR Support

Assist with onboarding and offboarding processes
Provide administrative support for HR initiatives and projects as required

Administrative Support

Provide general accounting support, including accounts payable data entry
Assist with invoice processing and record maintenance
Support Finance and HR with administrative tasks and data preparation as required

SKILLS AND QUALIFICATIONS

3+ years of payroll or payroll/HR administration experience
Strong knowledge of Canadian payroll legislation
PCP designation or working toward certification is preferred
Experience with payroll systems (e.g., ADP, Ceridian) preferred
Proficiency in Microsoft Excel and Office applications
Familiarity with QuickBooks Online is an asset
Strong attention to detail, accuracy, and organizational skills

We encourage you to submit your application through MNP’s official process. To ensure a fair and consistent experience for all candidates, we also ask that you refrain from contacting Macon Industries or its staff directly regarding this opportunity.

#LI-DS1

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Refine Your Search

administrator jobs in qualicum beach, bc

Payroll Administrator

AR Administrator (1yr Contract)

Administrative Coordinator, Office of the Dean

Service Coordinator - Western Canada

Accounts Payable Administrator

Property Services Assistant

Lead Testing Technician - Air Tightness testing

Office Administrator

Test Administrator

Accounting Administrator

Administrator, Community Impact & Investment (CNVI Region)

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