Position Overview
We are seeking a detail-oriented and highly organized Accounting & Administrative Clerk to join our growing team. This role is ideal for a dynamic professional with hands-on experience in accounts payable, general accounting support, and office management, who thrives in a fast-paced environment. The successful candidate will play a key role in ensuring the accuracy of financial processes while also supporting the day-to-day administrative operations of the office. If you are someone who enjoys balancing transactional accounting responsibilities with operational coordination and takes pride in keeping things running smoothly, this is an excellent opportunity to contribute to a collaborative and evolving organization.
This a hybrid role with requiring at least two days of in office work in Langley, BC.
Pay for this position ranges from $60,000 - $64,000
Core Job Functions
The following are core job functions and may change depending on the need of the company:
Banking
- Online banking payments, banking template & positive pay approvals
- Remote check Deposit
- Correspondence with the bank and other banking duties
Accounts Payable (AP)
- Process invoices in the accounts payable system, ensuring timely approvals
- Process and reconcile corporate credit card statements and ensure proper receipt documentation
Accounting Support
- Prepare monthly journal entries and support routine accounting activities such as preparing credit tracker, manual transfer log & banking reports
- Process sales tax filings and payments including Canadian sales taxes (GST/PST) and U.S. state taxes
- Complete regulatory and statistical reporting, including Statistics Canada and U.S. Census Bureau wholesale trade surveys
- Prepare and submit annual U.S. 1099 MISC reporting in compliance with IRS deadlines
- Complete business license renewals and other annual compliance requirements
Office Management
- Sort and distribute incoming and manage outgoing mail
- Answer and route incoming phone calls in a professional manner
- Ordering office supplies, managing office equipment and postage & meters
- Coordinating courier and delivery services
- Coordinating office maintenance and cleaning requests
- Maintaining records for office access fobs, parking, and boardroom bookings
- Supporting new employee onboarding activities
- Assisting with offsite records storage
Qualifications
- Post secondary education in accounting, finance, business administration, or a related field (certificate, diploma, or coursework preferred).
- 1–3 years of experience in an accounting, administrative, or clerical role preferred
- Experience supporting accounts payable, payment processing, or general accounting functions is an asset
- Excellent interpersonal and communication skills, both written and verbal across all levels of the organization.
- Proficiency with Microsoft Office, particularly Excel, Outlook, and Word
- Experience using accounting or invoice processing systems (e.g., AP systems, document management tools) is an asset
- Ability to work with payment platforms, credit card statements, and basic journal entries
- Strong attention to detail and accuracy
- Excellent organizational and time management skills, with the ability to handle recurring deadlines
- Ability to manage multiple tasks and shifting priorities in a fast paced environment
- Clear, professional verbal and written communication skills
- High level of discretion when handling confidential financial and employee information
- Strong teamwork skills with the ability to work independently when required
- Exceptional time management skills & strong sense of urgency
About ADENTRA
ADENTRA has a network of over 81 distribution centers spanning North America, consisting of five distinct brands; Hardwoods Specialty Products; Rugby Architectural Products; Frank Paxton Lumber Company; Novo Building Products and Mid Am Building Supply. Our brands work together as North America’s largest and most diverse supplier of decorative surfaces, high-grade hardwood lumber, sheet goods, architectural millwork and specialty architectural building products to the residential and commercial construction markets. ADENTRA helps create beautiful spaces where we live, work and play. We have over 3,000 employees across North America and growing, as we are very active in the acquisition of complementary companies. Our North American Head Office is located in Langley BC, Canada.
ADENTRA and each of its flagship brands is an equal opportunity employer and is dedicated to creating an inclusive environment, welcoming applicants from all backgrounds, experiences, and perspectives. As part of our hiring process, candidates may be required to undergo pre-employment drug testing and background checks unless prohibited by state or local law.
Pay: $60,000.00-$64,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Store discount
- Work from home
Work Location: Hybrid remote in Langley, BC V2Y 2C1
