Venor is proud to partner with Heritage Management in their search for an Accounting & Payroll Coordinator to join their team.
Heritage Management is a locally owned and operated real estate company with deep roots in the Maritimes. Founded in 1982 and now entering their 45th year, they have built a trusted reputation for managing commercial properties with professionalism, care, and a long-term perspective. As they look ahead to the next 45 years, Heritage Management is committed to developing the next generation of professionals—pairing emerging talent with experienced team members who are ready to share their knowledge and support long-term success.
This is a permanent, full-time opportunity for an accounting professional looking to build a long-term career within a stable, well-established organization. Reporting to the Accounting Manager, the Accounting & Payroll Coordinator will play an important role in the day-to-day financial operations of the business, supporting accounts payable, payroll, reconciliations, month-end activities, and other accounting functions. Payroll is an important component of the role, but equally important is supporting the overall accounting team and contributing wherever needed.
Heritage Management operates in a collaborative, hands-on environment where everyone contributes to the success of the organization. They are looking for someone who enjoys variety, takes ownership of their work, and thrives in a small team where accuracy, accountability, and initiative are highly valued.
What You'll Be Doing
- Support the day-to-day accounting operations, including accounts payable processing, invoice entry, reconciliations, and financial record maintenance.
- Process and administer a biweekly payroll across four entities, ensuring payroll is completed accurately, on time, and in compliance with applicable legislation.
- Reconcile payroll accounts and prepare supporting schedules for month-end and year-end financial reporting.
- Assist with accounts receivable activities and other general accounting responsibilities as required.
- Prepare payroll remittances and ensure compliance with CRA requirements, including source deductions, T4s, Records of Employment, annual filings, and audit-ready documentation.
- Maintain payroll, accounting, and employee records with a high degree of accuracy and confidentiality.
- Develop and maintain Excel-based schedules and working papers to support financial reporting and year-end processes.
- Coordinate administrative compliance activities, including vehicle registrations and federal government security clearances.
- Support employee onboarding and offboarding from an administrative perspective.
- Respond to payroll-related inquiries from employees and provide administrative support to the broader team.
- Monitor recurring deadlines, maintain organized documentation, and help improve accounting and payroll processes through continuous improvement.
- Contribute to a collaborative team environment where flexibility and a willingness to support different areas of the business are valued.
What We're Looking For
- 3–5+ years of accounting, bookkeeping, or payroll experience in a private-sector environment.
- Post-secondary education in Accounting, Business Administration, Finance, or a related discipline; an equivalent combination of education and experience will also be considered.
- Experience processing full-cycle payroll; multi-company or multi-entity payroll experience is considered an asset.
- Strong understanding of accounting fundamentals, including reconciliations, accounts payable, and month-end processes.
- Knowledge of Canadian payroll legislation and CRA requirements; PCP designation or payroll certification is considered an asset.
- Strong Excel skills with experience using Sage or similar accounting software.
- Demonstrated ability to prioritize recurring deadlines while maintaining a high level of accuracy and attention to detail.
- Strong analytical and problem-solving skills with the ability to reconcile discrepancies and identify issues proactively.
- Highly organized with excellent time management and the ability to work independently.
- Professional, discreet, and trustworthy when handling confidential financial and employee information.
- A team-oriented individual who enjoys working in a collaborative environment and is willing to support a variety of accounting and administrative functions.
- Must be eligible to obtain a Federal Government Security Clearance.
Compensation & Benefits
- Competitive compensation based on experience and qualifications.
- Paid professional development, education, and training.
- Structured mentorship from experienced leadership.
- Long-term career growth within a stable, locally owned organization.
At Venor and Heritage Management, we embrace a culture of belonging in the workplace. No matter who you are, where you're from, how you think, what you believe in, or who you love, we welcome your application. We all come from different backgrounds and different walks of life, bringing unique perspectives and experiences. We encourage applications from 2SLGBTQ+, Black, Indigenous, and People of Colour (BIPOC), women, newcomers to Canada, and people with disabilities.
Benefits:
Work Location: In person
