JOIN OUR ADVENTURE!
What came first, the chicken or the egg? We still don’t know the answer, but we can share with you, the journey after…
P&H Foods Inc. is a Canadian, family-owned agribusiness with operations across Canada, and we are passionate about eggs! All things eggs in fact, including shell eggs which we provide to grocery stores and foodservice providers liquid and dried egg as an ingredient for culinary and industrial processing as well as producing a nutritious and delicious line of ready to eat, value added egg products. We are proudly Canadian with a long rich history of working with local family farms in bringing farm fresh eggs to our communities every day!
Our family values are a culturally diverse reflection of our Canadian heritage. We’ve been providing locally sourced food to Canadians for over 115 years! Our collection of unique perspectives and experiences sets us apart with the passion to drive performance.
As part of our values, our organization is constantly in search of innovation. Our state-of-the-art grading and processing equipment sets us apart and drives our commitment to lead the industry in sustainability, safety, and automation. In addition, our facilities are food safe certified ensuring the highest standards of cleanliness, food safety, and quality.
We are looking for egg enthusiasts who are interested in more than just a job. You are on the hunt for a rewarding career where you’ll make a difference and continue your learning journey. In addition to a rewarding career, you can rest assured that your journey won’t be cut short! Our team members enjoy additional perks such as job security, comprehensive group benefits, an employee assistance program, RSP program, scholarship, and bursary programs!
As a member of our team, you can expect to contribute fresh perspectives, share new and exciting ideas, participate in growth opportunities, build our diverse and inclusive culture, and so much more! Opportunities are only limited by your imagination!
We look forward to hearing from you and learning how you will grow with us and contribute to our ever-evolving team of egg enthusiasts!
POSITION OVERVIEW
In the position of Inventory and Administration Coordinator, you will make a difference every single day as you support accurate inventory control, efficient documentation, cross-functional coordination, and administrative processes that help keep operations running smoothly and in compliance with company procedures.
WAGE
$24.00 per hour
HOURS OF WORK
Monday to Friday
8:00 am - 4:30 pm
18-Month Contract Position
EDUCATION, EXPERIENCE AND SKILLS
· Post-secondary education in Office Administration, Business Administration, Supply Chain Management, Operations, or a related field. Equivalent combination of education and experience will be considered.
· Minimum three (3) years of progressive experience in an administrative, inventory control, operations support, or manufacturing environment.
· Proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook, with strong data entry and record management capabilities.
· Experience using Enterprise Resource Planning (ERP) systems, preferably Microsoft Dynamics 365 Finance & Operations (F&O), for inventory transactions, inventory adjustments, reporting, and data maintenance.
· Working knowledge of inventory control principles, inventory reconciliation, cycle counting, warehouse operations, and material flow processes.
· Understanding of manufacturing operations, production processes, and quality assurance requirements within a food manufacturing environment is considered an asset.
· Demonstrated ability to accurately process and maintain inventory transactions, investigate discrepancies, and support inventory accuracy initiatives.
· Strong analytical and problem-solving skills with the ability to identify root causes and implement effective solutions.
· Excellent organizational, time management, and prioritization skills with the ability to manage multiple tasks and meet deadlines with minimal supervision.
· Strong attention to detail and commitment to maintaining accurate records, documentation, and reporting.
· Ability to work collaboratively with production, warehouse, quality assurance, logistics, accounting, and management teams to achieve operational objectives.
· Effective verbal and written communication skills with the ability to interact professionally with employees, managers, vendors, and external partners.
· Experience preparing reports, maintaining operational documentation, and supporting compliance with company policies and regulatory requirements.
· Demonstrated ability to adapt to changing priorities and operational demands in a fast-paced manufacturing environment.
· Commitment to continuous improvement and willingness to participate in training and professional development opportunities.
RESPONSIBILITIES
Documentation
- Coordinate and prepare all necessary company and regulatory documentation as required.
- Provide order pick lists and bills of lading to facilitate order fulfillment.
- Maintain and update databases, records, inventory documentation, and company files.
- Ensure all inventory and operational records are complete, accurate, and maintained in accordance with company requirements.
Internal Coordination & Inventory Management
- Foster effective relationships with cross-functional departments.
- Communicate effectively with all departments regarding operational issues, inventory requirements, lead times, and production needs.
- Ensure all transactions affecting inventory levels are accurately processed and recorded.
- Enter and maintain inventory transactions within Microsoft Dynamics 365 Finance & Operations (F&O), including receipts, transfers, consumption, and adjustments.
- Perform inventory adjustments and investigate discrepancies to maintain accurate inventory records.
- Support physical inventory counts, cycle counts, reconciliations, and inventory audits.
- Work closely with the Production Manager to ensure accurate inventory reporting and alignment between physical inventory and system records.
- Collaborate with logistics, warehouse, production, and quality assurance teams to support efficient inventory management and product availability.
- Generate, analyze, and distribute inventory and operational reports as required.
Safety & Compliance
- Standardize, document, support, and adhere to inventory management, administrative, and operational procedures (Standard Operating Procedures). Ensure strict compliance with these procedures.
- Ensure compliance with corporate policies as well as industry and regulatory standards.
- Support food safety, quality, and regulatory compliance initiatives through accurate recordkeeping and documentation management.
Continuous Improvement
- Document and communicate operational requirements and process expectations.
- Support continuous improvement initiatives through accurate recordkeeping, inventory tracking, process documentation, and effective cross-functional communication.
- Identify opportunities to improve inventory accuracy, reporting efficiencies, and administrative processes.
- Assist with the development and implementation of process improvements related to inventory control and administrative functions.
Administration
- Provide comprehensive documentation and follow-up on company meetings and activities as directed by the Plant Manager.
- Submit purchase requirements to vendors following approval from the Plant Manager.
- Compile documentation required for accounts payable processes.
- Organize and maintain a systematic filing system for company records, accounts payable invoices, inventory documentation, and operational records.
- Assist with inventory management, reconciliation, and reporting as needed.
- Prepare and distribute reports as requested.
- Provide general administrative and reception support to ensure the efficient operation of the facility.
- Coordinate office supplies, forms, and administrative resources as required.
- Support management with administrative projects and other duties as assigned.
P&H Foods Inc. welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Please note:
This position has a current vacancy of 1 (one) role on an 18-month contract, that is actively being recruited.
Pay: $24.00 per hour
Benefits:
- Employee assistance program
Experience:
- Inventory management: 3 years (required)
- Office Administration : 3 years (required)
Work Location: In person
