Hodder Landscaping & Property Services Ltd. is seeking an organized, motivated, and detail-oriented Office & Operations Coordinator to join our growing team. This position plays a key role in supporting the day-to-day operations of our landscaping, lawn care, and property maintenance divisions by coordinating schedules, assisting customers, supporting field crews, managing administrative tasks, and helping keep the business running efficiently.
This is more than a traditional office position. We are looking for someone who enjoys solving problems, staying organized in a fast-paced environment, and taking ownership of tasks. The successful candidate will work closely with the owner and have the opportunity to grow into a larger operational role as the company continues to expand.
This position is ideal for someone who is proactive, tech-savvy, customer-focused, and excited to be part of a locally owned company committed to delivering excellence, one landscape at a time.
Hours:
25-35 hours/week initiallywith opportunity to grow into full-time.
Schedule:
- Monday-Friday
- Between 7:00am and 5:00pm
- Flexible within those hours
Responsibilities
Customer Service & Communication
- Respond to customer inquiries
- Manage follow-up communications
- Coordinate scheduling changes
- Handle service requests
- Maintain excellent customer experience
Operations Coordination
- Assist with daily scheduling and routing
- Update Jobber work orders and appointments
- Coordinate crews, equipment, and materials
- Manage supplier orders and deliveries
- Track project progress and updates
Administration
- Process timesheets
- Prepare invoices
- Maintain employee records
- Organize digital files and documentation
- Support payroll preparation
Fleet & Equipment
- Track inspections and maintenance
- Coordinate repair appointments
- Monitor fleet records and registrations
- Manage equipment documentation
Sales Support
- Follow up on estimates
- Assist with proposal preparation
- Track leads and opportunities
- Support marketing initiatives
Ideal Candidate
- Highly organized
- Strong communication skills
- Comfortable using technology
- Able to manage multiple priorities
- Problem solver
- Self-motivated
- Professional and positive attitude
Bonus Experience
- Jobber or other CRM software
- Landscaping or construction industry
- Bookkeeping or office administration
- Social media management
- Customer service
We’re looking for someone who wants to be more than just an employee—we’re looking for someone who wants to become a key part of our team. If you’re organized, dependable, and excited about helping a growing local business succeed, we encourage you to apply today.
Pay: $20.00-$30.00 per hour
Benefits:
- Casual dress
- Company events
- Flexible schedule
- On-site parking
Work Location: Hybrid remote in Sydney, NS
