Job Summary
We are seeking a highly organized and detail-oriented Administrative Coordinator to join our Agricultural / Industrial Construction team. This role is vital in ensuring smooth office operations, providing exceptional customer service, and supporting various administrative functions. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in clerical and office management tasks. This position offers an opportunity to work in a dynamic environment where organizational skills and professionalism are highly valued.
Location: Red Deer, Alberta
Company: Handshake Services
Position Type: Full-Time with Benefits
Handshake Services is a growing construction and maintenance company operating across Alberta, Saskatchewan, and Manitoba, with multiple regional divisions and a large number of field workers, equipment, vehicles, and active projects throughout Western Canada.
We are looking for a strong, experienced Administrative Coordinator to join our Red Deer office and help support, organize, and grow our administration team.
This is a new key role in our business. We currently have administration support in safety, HR, payroll, accounts payable, accounts receivable, and procurement. As we continue to grow over the next year, we expect to add two to three more administration team members. We are looking for someone who can help us build structure, support our people, and bring experience to a busy, fast-moving construction and contracting environment.
About the Role
The successful candidate will initially step into a coordination and administration support role, helping create and define the position as the company continues to grow. Over time, for the right person, this role has the potential to develop into a full Office Manager position.
You will be working closely with our administration team and company leadership to help manage day-to-day office coordination, scheduling support, communication, administration processes, and team organization.
This role is ideal for someone who has worked in a similar general contracting, construction, industrial, or field-service company and understands the pace, demands, and moving parts of a business with crews, equipment, projects, and multiple offices.
Responsibilities May Include
- Supporting and coordinating the administration team across multiple departments
- Assisting with scheduling, communication, and daily office organization
- Helping improve administrative processes and team structure
- Supporting field operations from an administrative and coordination perspective
- Assisting with documentation, tracking, internal communication, and follow-up
- Helping train and support the administration staff as the team grows
- Working closely with management to identify gaps, improve workflow, and keep the business organized
- Learning and supporting multiple areas of the administration team as needed
The Ideal Candidate
We are looking for someone with significant experience in a similar environment. The best fit would likely have 10 or more years of experience in construction, general contracting, industrial services, field services, or a related company.
You do not need to have previously held the title of Office Manager, but you should feel confident stepping into a role with leadership potential. You should be comfortable wearing many hats, supporting others, and helping bring organization to a busy and growing company.
The ideal candidate will be:
- Highly organized and dependable
- Experienced in a construction, contracting, or field-service environment
- Comfortable working with field staff, office staff, and management
- Able to support and eventually help lead an administration team
- Strong in communication, follow-up, and coordination
- Practical, mature, and able to handle a fast-paced workplace
- Willing to help create structure as the company grows
- Interested in a long-term opportunity with room to grow
Location and Hours
This position will be based out of our Red Deer office, where we currently have office space, a small shop, and fabrication shop facilities.
The role is expected to be in-office five days per week. We would like the position to be covered in the office from approximately 9:00 a.m. to 3:00 p.m. daily, but we are flexible for the right candidate.
There may also be an opportunity for some work to be completed from home in the evenings. A laptop and an office desktop can be provided.
Why Join Handshake Services?
This is an excellent opportunity for the right person to join a growing company at an important stage. We are expanding, building stronger systems, and developing our administration team for the future.
For the right candidate, this position could grow into a full Office Manager role as we add more administration staff and continue expanding across Western Canada.
We will be taking the hiring process seriously, as this is a very important role for our company. However, if you believe you could be a strong fit and would like to throw your hat in the ring, we would be happy to hear from you.
To Apply
Please submit your resume and a short note outlining your experience, especially any background in construction, contracting, field services, or office administration management.
This role is essential for maintaining an efficient office environment while providing outstanding support to clients and team members alike. We welcome candidates who are proactive, dependable, and eager to contribute to our organization’s success.
Wage and schedule are open for discussion for the right candidate to join our Handshake team.
Pay: $50,000.00-$75,000.00 per year
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- On-site parking
- Vision care
Work Location: In person
