toronto, on administrative assistant wellness clinic Jobs – 28 Openings This Week

Admin Assistant, Department - Quality and Process Improvement
Unity Health Toronto —Toronto, ON
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
19h
Receptionist
LASIK MD —Mississauga, ON
- $21.03–$24.18 an hour
- Full-time
- Customer service
- Administrative experience
- EMR systems
9d
Clerical Assistant - Outpatient Services - Regular part-time 2024-10774
Sunnybrook Health Sciences Centre —Toronto, ON
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Pharmacy Assistant - Data Entry
Canadian Addiction Treatment Centers —North York, ON
- $19.00–$19.51 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
Quick apply
Social Media Assistant / Administrative Assistant
Body First Wellness Centre —North York, ON
- $18.50–$20.00 an hour
- Part-time
- Social media management
- Customer service
- Microsoft Office
Quick apply
2d
Medical & Cosmetic Office Receptionist/Administrative Assistant
Rejoo Clinic - Medical & Cosmetic —North York, ON
- $18–$20 an hour
- Full-time
- Sales
- Social media management
- Medical office experience
- Store discount
- Wellness program
Quick apply
Medical Office Assistant
Gameday Men's Health Woodbridge —Vaughan, ON
- $20–$28 an hour
- 8 hour shift
- Microsoft Word
- Google Suite
- Sales
Quick apply
Front Office Administrator/Physiotherapy Assistant
True Life Wellness and Physiotherapy —North York, ON
- From $19 an hour
- Part-time
- Microsoft Excel
- Management
- Customer service
- Store discount
Quick apply
8d
Lab Technician
KMH Cardiology Centres Inc. —Toronto, ON
- From $24 an hour
- Full-time
- BLS Certification
- Laboratory experience
- Microsoft Office
- Store discount
- Wellness program
Quick apply
Lab and Referral Operations Coordinator
Maple —Toronto, ON
- $19.35–$20.75 an hour
- Full-time
- Hybrid work
- Medical office experience
- Administrative experience
- Epic
- Dental care
- Life insurance
Quick apply
Medical Receptionist
Alleviate Physiotherapy —Etobicoke, ON
- $17.20–$22.00 an hour
- Weekends as needed
- Customer service
- Bachelor's
- Organizational skills
Quick apply
Front Desk Receptionist
Somerset Family Chiropractic —Ajax, ON
- $17.50–$22.00 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- COVID-19 protective measures
Quick apply
Speech Language Pathology Assistant - North York and Leaside
Monarch House —North York, ON
- $23–$25 an hour
- Part-time
- Travel
- Paid time off
Quick apply
8d
Kinesiologist / Physiotherapy Assistant
Pathway to wellness —Markham, ON
- $18–$20 an hour
- Part-time
- Customer service
- English
- Microsoft Office
Quick apply
4d
Executive Assistant of President & CEO
WELL Health Diagnostic Centres —Toronto, ON
- Weekends as needed
- English
- Hotel
- Bachelor's
- Dental care
- Paid time off
Quick apply
International Medical Graduate ( IMG)
DeerFields Clinic —Etobicoke, ON
- From $55,000 a year
- Full-time
- Customer service
- Medical office experience
- Patient care
- Dental care
- Tuition reimbursement
Quick apply
12d
Bilingual Lab and Referral Operations Coordinator (French/English)
Maple —Toronto, ON
- $21.30–$23.15 an hour
- Part-time
- Remote
- Bilingual
- Medical office experience
- English
- Dental care
- Life insurance
Quick apply
7d
Medical Laboratory Technician/Medical Assistant
Enhanced Care Clinic —Aurora, ON
- $19–$20 an hour
- Weekends as needed
- Customer service
- Administrative experience
- Organizational skills
- Dental care
- Life insurance
Quick apply
5d
Salesforce Analyst
Canadian Addiction Treatment Centers —Markham, ON
- $60,000–$75,000 a year
- Weekends as needed
- Remote
- Sales
- Salesforce
- Microsoft Office
- Paid time off
Quick apply

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Chiropractic Assistant
ADVANCE Family Chiropractic & Massage Therapy —Bolton, ON
Answering the telephone and greeting patients at the front desk. Scheduling appointments and collecting payment. Directing the patient flow within the office.
From $20 an hour
Quick apply
4d
Surgical Assistant
TLC Laser Eye Centres —Oakville, ON
You support the organization’s Risk Management program by identifying and promptly reporting patient safety concerns, incidents, or potential risks to clinic…
$23.22–$26.70 an hour
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Lab Technician
KMH Cardiology Centres Inc. —Toronto, ON
Process prescription renewal requests as directed by physician in collaboration with administrative staff within recommended timelines.
From $24 an hour
Quick apply
Admin Assistant, Department - Quality and Process Improvement
Unity Health Toronto —Toronto, ON
Provide general administrative support, including maintaining schedules, sorting mail, arranging courier services, photocopying, preparing documents and…
19h

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Admin Assistant, Department - Quality and Process Improvement

Unity Health Toronto
Toronto, ON

Apply Now

Job details

Permanent | Part-time
19 hours ago

Skills

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft Outlook
Customer service
Filing
Microsoft Office
Administrative experience
Organizational skills
Payroll
Arts
Communication skills
Hospital experience

Full job description

Unity Health Toronto, comprised of Providence Healthcare, St. Joseph’s Health Centre and St. Michael’s Hospital, works to advance the health of everyone in our urban communities and beyond. Our health network serves patients, residents and clients across the full spectrum of care, including primary care, community care, tertiary and quaternary services, rehabilitation, palliative care and long-term care, while investing in world-class research and education. Join our team as an Administrative Assistant, Quality and Process Improvement.

DUTIES & RESPONSIBILITIES:

Act as a first point of contact for Workplace Health, Safety and Wellness by greeting visitors, responding to inquiries, and directing phone, fax and email correspondence to the appropriate team members.
Answer and triage the main Workplace Health, Safety and Wellness phone line, provide routine guidance to staff and leaders, and escalate matters as required.
Monitor departmental email inboxes throughout the day, respond to routine inquiries, redirect messages as appropriate, and ensure timely follow-up.
Coordinate pre-employment health appointments for new hires, including tracking onboarding requirements, communicating with candidates, preparing documentation for Occupational Health Nurse review, following up on outstanding items, rescheduling appointments as needed, and welcoming candidates on arrival.
Create, maintain and organize employee health files in electronic and hard-copy formats, ensuring medical documentation received by email or fax is filed accurately and promptly.
Support sick leave administration by guiding staff through standard procedures and online absence reporting, monitoring RightFax and email, forwarding time-sensitive medical documentation, and distributing Employee Absence Reporting Forms to the appropriate clinical and abilities management staff.
Enter and maintain health-related data in Parklane, including pre-employment assessment documentation, vaccination records, bloodwork results and other nurse-completed health information.
Prepare and process Requests for Information related to employee medical files in accordance with established departmental procedures.
Support medical note reimbursement processing by coordinating validation with Abilities Specialists, preparing approved expense reports, and submitting documentation for final approval.
Schedule COVID-19 vaccine appointments through the designated booking process and notify the Occupational Health Nurse to support vaccine availability.
Provide general administrative support, including maintaining schedules, sorting mail, arranging courier services, photocopying, preparing documents and presentations, supporting requisitions and bill payments, monitoring office activities, and maintaining electronic and paper filing systems.
Schedule meetings, book rooms, and prepare, record and distribute agendas, minutes and related materials.
Order office and medical supplies, including routine departmental supplies, annual flu clinic supplies, and Occupational Health Nurse-requested medical supplies.
Maintain staff database summaries for training, certification and departmental reporting purposes.
Provide professional, responsive customer service to staff, leaders, visitors and internal stakeholders.
Identify opportunities to improve administrative processes and support efficient departmental operations.
Perform other duties as assigned.

QUALIFICATIONS:

Minimum two years of administrative, secretarial or related experience in a hospital or health care setting required.
Completion of a recognized Secretarial Arts/Administrative Assistant diploma program required
Advanced proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Access and Outlook; experience with hospital systems, scheduling systems and payroll systems preferred.
Previous experience in a clinic, occupational health or hospital environment preferred.
Excellent interpersonal, communication, customer service and organizational skills.
Demonstrated ability to manage multiple priorities, coordinate activities and meet deadlines in a busy environment.
Experience coordinating meetings, teleconferences, webcasts or similar activities with a variety of stakeholders.
Strong attention to detail, sound judgment, and highly organized and systematic work habits.
Ability to work independently, take initiative and adapt to changing priorities.
Demonstrated problem-solving skills and ability to multitask effectively.
Demonstrated ability to work collaboratively in a team environment.
Demonstrated commitment to providing exceptional customer service.
Excellent attendance and punctuality record required.

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.

Apply Now

Refine Your Search

administrative assistant wellness clinic jobs in toronto, on

Admin Assistant, Department - Quality and Process Improvement

Receptionist

Clerical Assistant - Outpatient Services - Regular part-time 2024-10774

Pharmacy Assistant - Data Entry

Social Media Assistant / Administrative Assistant

Medical & Cosmetic Office Receptionist/Administrative Assistant

Medical Office Assistant

Front Office Administrator/Physiotherapy Assistant

Lab Technician

Lab and Referral Operations Coordinator

Medical Receptionist

Front Desk Receptionist

Speech Language Pathology Assistant - North York and Leaside

Kinesiologist / Physiotherapy Assistant

Executive Assistant of President & CEO

International Medical Graduate ( IMG)

Bilingual Lab and Referral Operations Coordinator (French/English)

Medical Laboratory Technician/Medical Assistant

Salesforce Analyst

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