Company Overview
A.R.G. Group Inc. is a privately owned Canadian business headquartered in Vaughan, Ontario. It has been owned and operated by the family since its inception. Over the past 50 years, ARG Group has evolved from a construction contractor to a diverse group of companies involved in:
- Commercial Property Construction & Management across North America (Canada, US, and Mexico)
- Residential Development in the GTA and Southwestern Ontario.
- Automotive Components & Infrastructure Equipment design, engineering, and manufacturing.
- Captive Insurance.
- Financial Asset Holdings & Investments, including solar energy and carbon capture.
Position Overview
The Executive Assistant with the A.R.G. Group is focused on building a long -term relationship with the Executive team and the business. This role isn’t just managing a calendar— the successful candidate will be the gatekeeper, operational anchor, and trusted confidant to members of our executive leadership team. Success in this role is built on trust, reliability, professionalism and a strong working relationship. This newly created role is likely to evolve over time, through the ability to provide meaningful support across a diverse range of responsibilities and support.
The ideal candidate brings a unique blend of modernization, professionalism, adaptability, emotional intelligence, positive customer service skills and a high regard for confidentiality and discretion and executes these values and skills in all required responsibilities and beyond. Operating on-site from our office in Vaughan, Ontario, this role supports and manages corporate operations, family logistics, travel coordination and more.
This role is for a current vacancy.
Essential Duties and Responsibilities
1. High-Level Administration & Gatekeeping
- Calendar Management: Proactively manage complex professional and personal calendars, ensuring the executive calendars never encounters scheduling conflicts.
- Communication Intercept & Inbox Management: Be primary point of contact for internal and external stakeholders, filtering requests politely and professionally. Triage emails and correspondence, flag and communicate updates to ensure timely responses.
2. Operational Support & Coordination
- Meeting Preparation & Support: Organize and execute meeting support such as, but not limited to, document briefs, action lists, catering and refreshment requirements. Occasionally attend business meetings, take concise and action-oriented meeting minutes and follow-up on action items.
- Project Tracking & Support: Keep up to date on ongoing business initiatives, office projects and tasks, ensuring deadlines are met. Advise business owners of progress or challenges. Champion and/or support project initiatives upon request
- Travel Logistics & Private Aviation: Organize seamless travel itineraries. Schedule and serve as the central point of contact for external airline manager, plane maintenance, travel manifests and hanger logistics.
- Corporate Events: Organize and execute a range of events, from corporate board dinners, off-site conferences, social events and office milestones to small personal gatherings, managing all vendor relationships and execution from start to finish.
3. Discretion & Flexibility
- Information Security: Handle highly sensitive corporate data, financial documents, and personal family matters with an airtight “vault” mentality.
- Boundary Management: Intuitively understand when to share information and when to protect it, navigating the overlapping dynamics of family and business.
- Executive Extension: Undertaking a wide variety of tasks that may arise when managing the day-to-day priorities of an active executive team
Education, Skills and Abilities
- Education: Post Secondary education in a related field
- Experience: 2–5 years of experience in an administrative, coordination, or assistant role (experience in a professional environment is preferred).
- The "Vault" Mindset: Understanding and valuing confidentiality and discretion. The ideal candidate treats every piece of data, conversation, and document with the utmost privacy. Integrity is our non-negotiable metric for success.
- Tech-Savvy: Knowledgeable and comfortable with modern workplace tools (e.g., Teams, Google Workspace, Microsoft 365, or project management tools like Monday).
- High Emotional Intelligence & Adaptability: the successful candidate will be able to anticipate needs before they are directed, and pivot quickly when priorities shift. Able to navigate various interpersonal dynamics and relationships with patience and tact.
- Communication: Exceptional verbal and written communication skills with a polished, professional demeanor.
Compensation & Benefits
Salary: $70,000-$85,000 - The compensation for this role is reflective of the successful candidates, skills, abilities, education, market analysis and internal equity and other role specific considerations. We recognize that each candidate will bring a distinct contribution to the organization and welcome open and honest conversations about compensation throughout the hiring process. We encourage all qualified candidates to apply.
Benefits: Comprehensive group benefits package (Extended Health Care, Dental, and Vision)
Retirement: Group RRSP matching program to support your long-term financial future
Use of AI – Job Applications are reviewed by humans. We do not use AI to screen, assess or process candidates.
AODA- We are committed to creating an accessible and inclusive hiring process. Accommodations are available upon request for candidates participating in all aspects of the recruitment process, in compliance with the Accessibility for Ontarians with Disabilities Act (AODA)
Only those candidates selected for next steps and interviewing will be contacted directly. We thank all applicants for your interest in the opportunity at hand.
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Pay: $70,000.00-$85,000.00 per year
Benefits:
- Casual dress
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care
Work Location: In person
