vaughan, on clerical assistant Jobs – 715 Openings This Week

Receptionist & Administrative Support Specialist
CMiC —Toronto, ON
- $40,000–$60,000 a year
- Full-time
- Microsoft Office
- Databases
- Front desk
- Wellness program
- Dental care
Quick apply
Leasing Assistant
SmartCentres —Vaughan, ON
- $60,000–$75,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Data Entry
Express Employment Professionals —Vaughan, ON
- $20 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
10d
Accounting Clerk/Administrative Assistant
Magnate Tax & Accounting —Vaughan, ON
- $22–$35 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
Quick apply
1d
Receptionist/Administrator
Sun-Brite Drapery —Vaughan, ON
- $22–$25 an hour
- Full-time
- English
- Administrative experience
- Organizational skills
- Paid time off
Quick apply
3d
Order and Data Entry Clerk
Allied Medical Instruments —Concord, ON
- $24–$26 an hour
- Full-time
- Bilingual
- English
- Bachelor's
- Dental care
- Paid time off
Quick apply
Administrative Assistant
BB Blanc Inc —Vaughan, ON
- Part-time
- Administrative experience
- Communication skills
- Time management
Quick apply
2d
Receptionist /Accounts Receivable (6 month contact)
Cummins Hydraulics —Newmarket, ON
- $18–$20 an hour
- Temporary
- Microsoft Outlook
- Sales
- Customer service
Quick apply
10d
Receptionist/Administrator
CSN 427 Auto Collision —Etobicoke, ON
- From $23 an hour
- Full-time
- Microsoft Word
- Google Suite
- English
- Dental care
- Paid time off
Quick apply
10d
Data Entry Operator
Biddingo.com —Toronto, ON
- From $33,000 a year
- Full-time
Quick apply
Dental Receptionist
Dentistry at Vaughan Smiles —Concord, ON
- $18–$25 an hour
- Full-time
- Administrative experience
- Organizational skills
- Front desk
- Dental care
Quick apply
Veterinary Assistant/Receptionist
Avro Pet Hospital —Maple, ON
- $18–$19 an hour
- Full-time
- Microsoft Word
- Customer service
- Laboratory experience
Quick apply
10d
Medical Office Administrator / Receptionist
Southlake Academic Family Health Team (we are not the hospital) —Newmarket, ON
- Part-time
- Microsoft Outlook
- Microsoft Office
- Organizational skills
Quick apply
Administrative Assistant - Loss Prevention
YM Inc. —North York, ON
- $22 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Dental care
- Tuition reimbursement
Quick apply
Dental Office Receptionist
Dental Office —Bolton, ON
- $22–$27 an hour
- Part-time
- Organizational skills
- Communication skills
- Office experience
- Dental care
Quick apply
6d
Real Estate Legal Assistant
Petra Legal Assistant Services —Thornhill, ON
- $19–$22 an hour
- Part-time
- Writing skills
- Research
- Administrative experience
Quick apply
3d
Full-Time Real Estate Receptionist
RE/MAX Realtron Realty Inc., Brokerage —North York, ON
- $43,000–$45,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
6d
Medical Receptionist
TOP Plastic Surgery —Vaughan, ON
- $50,000–$60,000 a year
- Full-time
- Medical office experience
- Administrative experience
- Front desk
Quick apply
Medical Receptionist (Part-time)
Dr. Kranemann and Associates —Toronto, ON
- $18 an hour
- Part-time
- Medical office experience
- English
- Administrative experience
- COVID-19 protective measures
Quick apply
General Office Clerk
AppleOne —Oakville, ON
- $21 an hour
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
Quick apply
6d
Receptionist
AWIN - Mercedes Benz Thornhill —Thornhill, ON
- $20 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Tuition reimbursement
Quick apply
Administrative Assistant
Maison des Parfume Canada Inc. —Toronto, ON
- $20.20–$35.50 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
12h
Administrative Clerk - Intermediate
York Region —Vaughan, ON
- $32.91–$35.76 an hour
- Temporary
- Hybrid work
- Customer service
- Administrative experience
- High school diploma or GED
Part-time Office Administrator
Curbside Construction Ltd. —Maple, ON
- $20–$23 an hour
- Temporary
- No experience needed
- Microsoft Office
- Administrative experience
Quick apply
Data Entry Clerk
Zellers —North York, ON
- $38,000 a year
- Full-time
- Microsoft Excel
- Inventory management
- ERP systems
Quick apply
6d

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Receptionist & Administrative Support Specialist

CMiC
Toronto, ON

Quick apply

Job details

Full-time

Benefits

Wellness program
RRSP match
Dental care
Paid vacation
Company events

Skills

Filing
Microsoft Office
Databases
Front desk
College diploma
Communication skills

Full job description

Founded in 1974, CMiC today delivers comprehensive and advanced enterprise and field operations solutions, purpose-built for construction and capital projects companies. CMiC’s powerful software transforms how firms optimize productivity, minimize risk and drive growth by planning and managing all financials, projects, resources, and content assets - all from a single database platform.

In the past several years, the construction industry has experienced unprecedented changes driven by new technologies - including integration with multi-dimensional modeling, an explosion of cloud-based offerings and the demand for robust mobile capabilities. CMiC has kept pace by constantly upgrading and enhancing our advanced platform to reflect the changing needs of the industry, leading to significant growth as a company.

Position Scope

As a Receptionist & Administrative Support Specialist at CMiC, you will be the first point of contact for visitors, callers, and correspondences, managing the flow of people and communication efficiently. In addition to receptionist duties such as handling incoming calls, messages, mail, and packages, you will provide administrative support across the organization. Your responsibilities will include coordinating courier services, and assisting with facilities-related tasks such as regulating building temperature and maintaining security protocols. You will also support finance operations by handling tasks such as depositing checks, processing data entries, and managing subscription renewals. This role requires a high level of organization, attention to detail, and the ability to multitask in a dynamic environment.

Important Information:

The overall hiring salary range for this position is $40,000 to $60,000 annually.
This position is for an existing vacancy
We do not use AI to screen, assess, or select applicants

Duties & Responsibilities

Receptionist Duties

Greet and screen visitors, ensuring they sign the daily logbook and provide license plate information for parking passes.
Direct visitors to the appropriate personnel or department.
Answer, screen, and forward incoming phone calls, providing basic information as needed.
Manage the reception area to ensure a welcoming and organized environment.
Maintain security by monitoring logbooks and issuing visitor key fobs.
Update appointment calendars, book meeting rooms, and schedule meetings as required.
Assist with office systems such as Brivo for access control
Attending company social events as a mandatory part of the role

Administrative Support

Receive, sort, and distribute mail, deliveries, and couriers; coordinate outgoing shipments.
Order and manage office supplies, including stationery.
Coordinate food orders, for breakfast and client meetings.
Assist company-formed committees like the CMiC Social Committee.
Perform clerical duties such as filing, photocopying, collating, and faxing.
File vacation emails for internal records.
Assisting the Administration Team as required.

Finance Responsibilities

Deposit checks using the CMiC RDC machine.
Run errands to/from the bank as required.
Perform data entry for checks into the accounting system.
Prepare and process cloud renewals for subscription-based clients.
Send collection emails to clients with overdue payments and coordinate with internal teams for updates.
Notify staff about client payments, including new and returning clients.

Facilities Support

Assist with thermostat controls to regulate building temperature.
Help organize company lunches by printing names, posting orders, receiving deliveries, and distributing meals in the kitchen.
Serve as a backup for ordering company lunches during the Facilities Manager’s absence.
Providing backup support or assistance as needed in coordinating food for company events.
Support on-site maintenance tasks as required.

The company reserves the right to amend, add to or take away any of these responsibilities in its discretion.

Requirements

College degree or diploma in a customer-oriented field.
Proficiency with Microsoft Office Suite.
Work Schedule: Required to work in person at the CMiC office: Monday to Friday, 8:30 AM to 5:00 PM.
Professional demeanor and excellent communication skills (both written and verbal).
Friendly and approachable, with the ability to establish strong connections with clients and staff.
Resourceful, proactive, and capable of handling issues independently.
Strong organizational, multitasking, and prioritization skills, especially under pressure.

Benefits

Competitive benefits Package (including Health & Dental benefits)
Paid vacation and personal days
Townhall meetings where all employees are encouraged to participate in open discussions
Located on York University’s campus, easily accessible by transit (TTC, GO, etc.), walking distance to shopping and restaurants
Outdoor lunch space, including picnic tables
An active Social Events Committee (past events include annual seasonal parties, pool and bowling tournaments, karaoke nights, Game nights, BBQ’s, and more)
Health and Wellness focus including virtual yoga classes and wellness webinars
RRSP Matching Program after 2 years of employment
Experience in a rapidly growing, socially responsible corporation

CMiC is an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, CMiC will provide accommodation to applicants with disabilities throughout the recruitment, selection and/or assessment process. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources staff of the nature of any accommodation(s) that you may require.

Quick apply

Refine Your Search

clerical assistant jobs in vaughan, on

Receptionist & Administrative Support Specialist

Leasing Assistant

Data Entry

Accounting Clerk/Administrative Assistant

Receptionist/Administrator

Order and Data Entry Clerk

Administrative Assistant

Receptionist /Accounts Receivable (6 month contact)

Receptionist/Administrator

Data Entry Operator

Dental Receptionist

Veterinary Assistant/Receptionist

Medical Office Administrator / Receptionist

Administrative Assistant - Loss Prevention

Dental Office Receptionist

Real Estate Legal Assistant

Full-Time Real Estate Receptionist

Medical Receptionist

Medical Receptionist (Part-time)

General Office Clerk

Receptionist

Administrative Assistant

Administrative Clerk - Intermediate

Part-time Office Administrator

Data Entry Clerk

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