Position: Assistant Controller
Location: Vaughan
In Office: 5 days per week in office
Company Overview
Capital Sewer Services Inc. is a construction and infrastructure services company specializing in sewer, watermain, underground utility, and related civil construction projects. We are seeking an experienced and hands-on Assistant Controller to support the company's accounting, financial reporting, project accounting, and financial control activities.
Position Overview
The Assistant Controller will support the Controller and senior management in overseeing the company's day-to-day accounting operations, month-end reporting, job costing, cash flow management, payroll oversight, and internal controls.
This position is well suited to an accounting professional with construction-industry experience who understands project-based accounting, work-in-progress reporting, holdbacks, equipment costs, and the financial requirements of a growing organization.
Key Responsibilities
Financial Reporting and Month-End Close
- Support the monthly, quarterly, and annual financial close process.
- Prepare and review journal entries, account reconciliations, working papers, and financial schedules.
- Assist in preparing monthly income statements, balance sheets, cash flow reports, and management reporting packages.
- Investigate financial variances and provide clear explanations to management.
- Ensure financial information is accurate, complete, and delivered within established deadlines.
- Support consolidated reporting across multiple companies or operating divisions, where applicable.
Construction and Project Accounting
- Review project costs, revenues, commitments, billings, and profitability.
- Support work-in-progress and percentage-of-completion reporting.
- Monitor project margins and identify significant cost, revenue, or forecast variances.
- Review job-cost allocations, labour charges, equipment costs, subcontractor expenses, and material costs.
- Assist project managers with financial reporting and project-cost analysis.
- Monitor contract holdbacks, change orders, claims, and unbilled revenue.
- Ensure costs are recorded to the appropriate project, cost code, department, and legal entity.
Accounts Payable and Accounts Receivable
- Provide oversight and support for accounts payable and accounts receivable processes.
- Review vendor invoices, payment batches, employee expenses, and subcontractor payments.
- Monitor customer collections, aging balances, disputed invoices, and overdue accounts.
- Ensure appropriate approval and supporting documentation is obtained for financial transactions.
- Assist with customer and vendor reconciliations.
- Support the preparation of statutory declarations, holdback documentation, and payment-related construction documents.
Cash Flow and Treasury
- Assist with short-term and long-term cash flow forecasting.
- Monitor daily cash positions, upcoming payments, collections, and funding requirements.
- Support banking activities, electronic payments, wire transfers, and intercompany transactions.
- Assist with equipment financing, leases, debt schedules, and lender reporting.
- Help identify opportunities to improve working capital and cash conversion.
Payroll and Compliance
- Provide accounting oversight for payroll processes and payroll-related reconciliations.
- Review payroll expenses, employee allocations, union deductions, benefits, vacation accruals, and related liabilities.
- Assist with government remittances and filings, including HST, payroll deductions, WSIB, EHT, and other applicable taxes.
- Support compliance with provincial and federal reporting requirements.
- Assist with year-end payroll and tax reporting processes.
Internal Controls and Process Improvement
- Maintain and strengthen accounting policies, procedures, and internal controls.
- Identify opportunities to automate, standardize, and improve financial processes.
- Assist in developing reporting tools, dashboards, templates, and documented procedures.
- Ensure appropriate segregation of duties and financial approval controls.
- Support the implementation or improvement of accounting, payroll, project-management, and reporting systems.
Audit and Year-End Support
- Prepare schedules, reconciliations, and supporting documentation for external accountants and auditors.
- Respond to audit requests and assist with resolving outstanding audit items.
- Support corporate tax, sales tax, and other regulatory filings.
- Assist with budgeting, forecasting, and annual planning.
Team Support and Leadership
- Provide guidance and support to accounting staff.
- Review work completed by accounts payable, accounts receivable, payroll, and junior accounting team members.
- Assist with training, performance development, and establishing consistent accounting practices.
- Work collaboratively with operations, project managers, estimating, payroll, procurement, and senior leadership.
Qualifications
- Bachelor's degree or diploma in Accounting, Finance, Business Administration, or a related field.
- CPA designation, or progress toward a CPA designation, is preferred.
- Minimum of five years of progressive accounting experience.
- Experience in construction, infrastructure, utilities, civil contracting, or project-based accounting is strongly preferred.
- Experience with month-end close, financial reporting, account reconciliations, budgeting, and cash flow forecasting.
- Knowledge of job costing, work-in-progress reporting, holdbacks, change orders, and construction billing.
- Experience working with multiple legal entities or operating divisions is an asset.
- Strong knowledge of Microsoft Excel.
- Experience with construction accounting or enterprise resource planning systems is an asset.
- Familiarity with Jonas, Sage, Viewpoint, Procore, QuickBooks, Microsoft Dynamics, or similar systems is considered an asset.
Skills and Competencies
- Strong analytical and problem-solving skills.
- High attention to detail and commitment to accuracy.
- Ability to manage multiple priorities and meet reporting deadlines.
- Strong organizational and time-management abilities.
- Comfortable working in a hands-on and fast-paced environment.
- Ability to communicate financial information clearly to accounting and non-accounting stakeholders.
- Strong professional judgment and commitment to confidentiality.
- Proactive approach to improving processes and resolving issues.
- Ability to work independently while contributing to a collaborative team.
What We Offer
- Competitive compensation based on experience.
- Comprehensive benefits package.
- Opportunities for professional development and career advancement.
- Exposure to a growing construction and infrastructure organization.
- A collaborative environment with direct interaction across accounting, operations, and senior management.
Capital Sewer Services Inc. is committed to providing an inclusive and accessible recruitment process.
Accommodations are available upon request for candidates participating in all stages of the hiring process.
Job Types: Full-time, Permanent
Pay: $100,000.00-$130,000.00 per year
Benefits:
- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Education:
- Bachelor's Degree (preferred)
Work Location: In person
