Our client, a well-established organization located in Guelph , is looking to add a Payroll & Accounts Payable Coordinator to their team. This is a hands-on position that combines full-cycle payroll, accounts payable and HR administrative support , making it an excellent opportunity for someone who enjoys variety and wants to play an important role in the day-to-day operations of the business.
Reporting to the Company Controller , the successful candidate will be highly organized, detail-oriented and comfortable working independently while handling sensitive payroll, financial and employee information.
Key Responsibilities
Payroll
Manage full-cycle, in-house bi-weekly payroll using Maestro software.
Process payroll adjustments, deductions, ROEs and year-end reporting.
Maintain accurate payroll records and employee information.
Ensure payroll is processed accurately and in accordance with Canadian payroll legislation and employment standards.
Respond to employee payroll inquiries and resolve discrepancies as required.
Accounts Payable
Process weekly invoices and vendor payments.
Code and enter invoices with a high degree of job-costing accuracy.
Match purchase orders, receipts and invoices.
Maintain accurate vendor records and documentation.
Respond to vendor inquiries and resolve invoice discrepancies.
Ensure AP records are accurate and up to date.
HR Administrative Support
Coordinate employee onboarding and offboarding activities.
Maintain employee records, personnel files and HR documentation.
Assist with benefits administration and employee inquiries.
Support employee relations activities, including disciplinary documentation and policy compliance.
Complete and submit WSIB Form 7 documentation as required.
Post job advertisements and provide recruitment and hiring support.
Assist with other HR and administrative activities as required.
Qualifications & Experience
Junior to intermediate-level experience in payroll, accounts payable and/or HR administration .
Previous experience processing full-cycle payroll is required .
Experience with accounts payable and job costing is required .
Strong knowledge of Canadian payroll regulations and employment standards.
Post-secondary education in Business, Accounting, Human Resources or a related field is preferred.
Experience with Maestro or construction-specific ERP/accounting systems is an asset.
Union payroll experience is considered a strong asset.
Strong attention to detail, accuracy and confidentiality.
Excellent organizational and time-management skills.
Ability to work independently under the direction of the Company Controller.
Strong communication and interpersonal skills.
- At least 3 years of experience in payroll, accounts payable, accounting support, or human resources administration.
- Hands-on experience processing full-cycle payroll and working knowledge of Canadian payroll regulations and reporting requirements.
- Strong capability in accounts payable functions, including invoice entry, payment processing, and account reconciliation.
- Proficiency with Microsoft Excel and comfort using accounting or ERP platforms such as Oracle, QuickBooks, or SAP.
- Accurate data entry skills with strong attention to detail when handling financial and employee records.
- Ability to manage confidential information professionally and maintain organized documentation in a fast-paced environment.
- Clear communication skills and the ability to respond effectively to employee, vendor, and internal team inquiries.
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