About Monark
At Monark, we are builders, collaborators, and changemakers. Our diverse portfolio spans real estate, healthcare, and strategic investments – all unified by a shared mission: to drive impact through integrity, innovation, and execution. We operate at a fast pace, guided by purpose and committed to delivering meaningful results.
The Opportunity
We’re seeking a highly organized, strategically minded, and proactive Executive Operations Coordinator to support our Chief Operations Officer (COO). This role is a unique blend of executive support, operations coordination, and project management, providing critical oversight across cross-functional initiatives while ensuring the COO’s office operates efficiently.
This position is being offered as an 18-month maternity leave coverage. Depending on business needs and performance, there may be opportunities for continued growth within the company beyond the initial term.
The successful candidate will act as a central coordination point across teams, helping drive operational alignment, manage key initiatives, and ensure effective communication across the organization.
What You’ll Do
Operations & Project Coordination
- Coordinate and track cross-functional operational initiatives led by the COO.
- Maintain visibility across multiple workstreams to ensure projects remain aligned with strategic priorities.
- Monitor timelines, deliverables, and dependencies across departments,
- Identify potential operational risks or roadblocks and escalate proactively.
- Support leadership in tracking progress on operational priorities and key initiatives.
Executive Office Management
- Manage complex calendars, scheduling priorities, and meeting logistics for the COO.
- Coordinate internal and external meetings with partners, leadership, and cross-functional teams.
- Prepare agendas, track action items, and ensure follow-ups are completed.
- Act as a trusted liaison between the COO and internal teams, external partners, and shareholders.
- Handle sensitive and confidential information with professionalism and discretion.
Cross-Functional Coordination
- Facilitate meetings across multiple teams including Operations, Finance, Procurement, Product Support, and Marketing.
- Coordinate communication between departments to ensure alignment on operational priorities.
- Track key updates across teams and maintain clear documentation of discussions, decision, and action items.
- Support the onboarding and coordination of new partners or operational initiatives as needed.
Operational Reporting & Insights
- Assist with compiling operational updates and insights for leadership.
- Support the creation of executive summaries, reports, and presentations.
- Organize data and insights to help leadership track performance and operational progress.
Process Improvement & Documentation
- Document operational workflows, processes, and key internal procedures,
- Support initiatives that improve efficiency across operations and executive workflows.
- Help evaluate tools and systems that enhance productivity, collaboration, and reporting.
Tools & Systems
- Maintain project tracking systems and task management tools used across operations.
- Support leadership in implementing productivity and workflow tools where appropriate.
- Assist in organizing operational information and documentation for accessibility across teams.
What You Bring
- 3+ years supporting senior executives in a fast-paced, multi-functional environment.
- Experience coordinating operational initiatives or cross-functional projects.
- Exceptional organizational and time management skills.
- Strong communication and stakeholder management abilities.
- High level of professionalism, discretion, and sound judgment.
- Advanced proficiency with productivity tools and project management platforms.
- Ability to manage multiple priorities while maintaining attention to detail.
- A proactive mindset – you anticipate needs, identify opportunities for improvement, and take initiative
