iatse Jobs

Dispatch Coordinator
IATSE Local 856 —Winnipeg, MB
- Weekends as needed
- Microsoft Office
- Databases
- Administrative experience
Quick apply
4d
Administrative Assistant
IATSE 873 —Toronto, ON
- $32.56–$33.81 an hour
- Full-time
- Microsoft Excel
- Heavy lifting
- Microsoft Office
- Dental care
- Employee assistance program
Quick apply
Stage Hand 2026-037
The Regina Exhibition Association Limited —Regina, SK
- From $21 an hour
- Part-time
- Forklift
- Internship / Co-op
Quick apply
Assistant Technical Director (ATD)
DNEG —Vancouver, BC
- $75,000–$84,000 a year
- Full-time
- Computer Science
- Scripting
- Linux
Senior Theatre and Events Coordinator
Victoria University —Toronto, ON
- $74,130–$94,801 a year
- Weekends as needed
- Customer service
- Microsoft Office
- Supervising experience
10d
Special Projects Manager
Stratford Festival —Stratford, ON
- $60,000–$70,000 a year
- Full-time
- Remote
- Microsoft Office
- Presentation skills
- In-person
- Employee assistance program
Director, Production
Pacific National Exhibition —Vancouver, BC
- $130,000–$150,000 a year
- Weekends as needed
- AutoCAD
- Microsoft Office
- Bachelor's
Lead Props
Alberta Ballet Company —Calgary, AB
- Full-time
- CPR Certification
- First Aid Certification
- Travel
Quick apply
Creature TD (CFX)
DNEG —Vancouver, BC
- $90,000–$130,000 a year
- Full-time
- Scripting
- Linux
- Python

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Dispatch Coordinator

IATSE Local 856
Winnipeg, MB

Quick apply

Job details

Permanent | Full-time
4 days ago

Benefits

Casual dress
On-site parking

Skills

Post-secondary education
Microsoft Office
Databases
Administrative experience
Analysis skills
Data entry
Organizational skills
Typing
Communication skills

Full job description

Job Title: Dispatch Coordinator, Full-time

Hourly Base Rate: To be confirmed based on experience

Hours of Work: 40 hours a week

Work Days: Monday to Friday – 9:00am to 5:00pm, Occasional Evening and Weekends

Union: Canadian Office and Professional Employees Union Local 342

Closing Date: June 12, 2026 at 5:00 pm

About the Role

We’re seeking a highly organized and detail-oriented Dispatch Coordinator to join our team. In this fast-paced role, you’ll be the vital link between our members, productions, and operations—ensuring every call is filled accurately and on time, managing our job board, Run of Show, and day-call process, and maintaining member records with precision and care.

If you thrive in a dynamic environment, excel at multitasking, and have a passion for delivering exceptional service, we want to hear from you.

What You’ll Do

Dispatch Operations

Manage the job board and posted calls; ensure timely and orderly dispatch
Run and update the Day Call List on the website
Produce availability lists, confirm call times, and manage availability input
Ensure compliance with Collective Agreement dispatch schedules and processes
Process show calls and provide support to the Assistant Business Agent

Member & Permittee Administration

Process permittee signups; verify eligibility and documentation
Maintain accurate member profiles, including positions, skills, and qualifications
Coach members on portal use and respond to ASAP calls
Review and approve Run of Show permits, variances, and requests with Assistant Business Agent oversight on counterpart considerations
Ensure fair and equitable dispatch processes

Contracts, Permits & Documentation

Distribute fully executed Production Contracts and file appropriately
Sign off on work permits within guidelines; escalate exceptions
Support investigations by supplying dispatch records and availability logs
File appropriate documentation with the Labour Board

Certifications & Compliance

Maintain skills, safety certificates, and license records
Update member files with current certifications
Review and document expired or missing certificates

Communication & Coordination

Provide clear, timely information to members, productions, and internal stakeholders
Coordinate occasional craft service shopping
Provide front desk coverage during breaks

Systems & Continuous Improvement

Update job manuals and dispatch SOPs annually
Recommend process and portal improvements to enhance efficiency and member experience
Maintain the Production Calendar and update production status in the database

What You Bring

Education & Experience

Post-secondary degree or certification in a related field
Minimum 2 years of verifiable administrative experience
Experience in scheduling, dispatch, workforce coordination, or similar administrative roles
Experience working within unionized environments

Technical Skills

Advanced proficiency in Microsoft Office Suite and ability to learn new software
Proficiency with databases, spreadsheets, email tools, and website/portal management
Knowledge of industry positions and qualifications, or ability to learn quickly
Working knowledge of Collective Agreements (e.g., turnaround rules) is essential

Core Competencies

Strong analytical and problem-solving abilities
Highly organized, self-motivated, and deadline-oriented
Excellent accuracy and follow-through in fast-paced environments; remains calm under pressure
Flexible and adaptable to changing priorities

Communication & Interpersonal Skills

Clear, concise, and professional communication with discretion and confidentiality
Customer-service mindset with ability to build strong working relationships
Ability to foster a positive and professional office environment

Physical & Scheduling Requirements

Availability to work in-office Monday to Friday, 9:00 AM to 5:00 PM, and occasional evenings and weekends
Ability to lift to 20 pounds

Why Join Us?

You’ll play a critical role in supporting our members and productions, ensuring smooth operations and fair dispatch processes. This position offers the opportunity to work in a collaborative environment where your organizational skills and attention to detail make a real impact every day.

How to Apply

Submit your resume and cover letter outlining your relevant experience and why you’re the perfect fit for this role to:

Tara Biener
Operations Manager/Member Services Coordinator
IATSE Local 856
Email: [email protected]

Benefits:

Casual dress
On-site parking

Work Location: In person

Quick apply

Refine Your Search

Dispatch Coordinator

Administrative Assistant

Stage Hand 2026-037

Assistant Technical Director (ATD)

Senior Theatre and Events Coordinator

Special Projects Manager

Director, Production

Lead Props

Creature TD (CFX)

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