Why Gambles?
At Gambles, produce is everything. Our business provides the widest assortment of top-quality fruits and vegetables for the wholesale, foodservice, and retail sectors. With a history dating back to the early 1900s, Gambles has grown and evolved into one of the largest produce wholesalers in all of Canada. We operate out of three locations across the country: two in Toronto and one in Calgary. We also have a satellite office in Philadelphia that manages our U.S. sales operations. Our goal is to be the supplier of choice for all our customers’ needs.
Our people are the backbone of our business! We have a “hire-from-within” mentality at Gambles, which means we put extra focus on developing our people and giving them unique career advancement opportunities. Just like our products and our customer base, we love to see our people grow!
We offer a competitive benefits package with employer covered health and dental benefits (you don’t pay the premiums!) and a company matched Pension Plan for our full-time employees.
Job Description
The Office Administrator will report directly to the Financial Controller.
This position is responsible for supporting the Accounting/Finance team and assisting the day-to-day functions of the department. This individual will work primarily out of the 302 Dwight Avenue location but will require the ability to travel to our Ontario Food Terminal location regularly.
Although the primary schedule for this individual is 24 hours per week, Monday – Wednesday, our ideal candidate can work a flexible schedule to accommodate the needs of the business which may include occasional evenings and weekends.
Responsibilities
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Ensure compliance with company policies and procedures, as well as regulatory requirements.
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Assist Accounts Receivable and Accounts Payable teams with various backup responsibilities, which may include:
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Matching of AP documents to vendor receipts.
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Researching and resolving invoice discrepancies.
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Data entry, including processing AP invoices in the accounting system.
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Sorting manifests for further distribution to the Finance team.
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Validating proof of delivery documents.
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Match and scan of various accounting documents for record keeping purposes, saving them to the share drive or SharePoint.
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Communicate issues and concerns on paperwork with internal teams via email, telephone, or personally.
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Maintain departmental files to ensure they remain up to date and easily accessible.
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Sort and distribute incoming and outgoing mail.
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Archive files as required.
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Perform other duties and special projects as assigned.
Candidate Requirements
Qualifications:
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Post-Secondary education with a focus on Administration or Accounting, or an equivalent combination of education and experience.
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Proficiency in Microsoft Office applications, particularly Excel. Please note that an Excel proficiency test may be conducted during the interview process.
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Previous experience working in an Accounting or Finance team is considered an asset.
Personal Attributes:
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Strong interpersonal skills for vendor and customer interactions.
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Ability to manage priorities and meet deadlines.
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Excellent verbal and written communication skills in English.
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Fast and accurate typing skills.
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Strong attention to detail, particularly in data entry and analysis.
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Ability to adapt quickly in a changing environment.
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Professional demeanor with the ability to handle confidential information.
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Ability to work both independently and as part of a team.
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Willingness to learn and take on new challenges.
Job Information
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Salary Range: $17.60 - $19.23/hour
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Position Status: Existing Position
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Intended Schedule: Monday – Wednesday, 8:00 am – 4:00 pm
AI may be used as a support tool in our hiring process. All applications are reviewed and validated by our trained recruitment team.
Gambles Group of Companies is an equal opportunity employer situated in a heritage building at 165 The Queensway and encourages applications from individuals with disabilities. Accommodation is available on request for applicants and colleagues with disabilities throughout all stages of the selection process.
Monday – Wednesday, 8:00 am – 4:00 pm (A flexible schedule to accommodate the needs of the business which may include occasional evenings and weekends required)
