calgary, ab payroll assistant Jobs – 17 Openings This Week

Administrative & Operations Coordinator
Apex Contractors Inc. —Calgary, AB
- $17–$22 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Work from home
Quick apply
13d
Administrative Assistant
Big Ben Cleaning Inc —Calgary, AB
- $18–$22 an hour
- Full-time
- Microsoft Excel
- Social media management
- Customer service
- Dental care
- Paid time off
Quick apply
Human Resources Assistant
McInnis & Holloway Funeral Home —Calgary, AB
- From $28 an hour
- Full-time
- Human resources
- Wellness program
- Dental care
Quick apply
1d
Administrative Support IV
Alberta Health Services —Calgary, AB
- $28.49–$34.62 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
6d
Administrative Secretary E Schools
Calgary Board of Education —Calgary, AB
- $29.31 an hour
- Part-time
- Oracle
- Customer service
- Microsoft Office
Office Administrator-(Project support Construction)
CEL —Calgary, AB
- $22–$26 an hour
- Full-time
- Microsoft Office
- Hotel
- Administrative experience
- Disability insurance
- Dental care
Quick apply
Administrative Coordinator – Indigenous Employment Opportunity
Grizzlytrek Group —Calgary, AB
- $24–$28 an hour
- 8 hour shift
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Life insurance
Office Administrator Assistant
PYTHON X-PRESS —Rocky View, AB
- $20–$24 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
1d
Administrative Assistant/Office Coordinator
Premier Compassionate Care —Calgary, AB
- $38,141.54–$40,000.00 a year
- Part-time
- Microsoft Word
- CPR Certification
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
1d
Human Resources, Safety & Administrative Assistant
AURORA FURNITURE MANUFACTURING LTD —Calgary, AB
- $18–$20 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
6d
Administrative & Operations Assistant
Little Lebanon —Calgary, AB
- $16.68–$20.00 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
Quick apply
6d
Bookkeeper/ Office Administrator (Part-Time)
BumbleBee Shades —Calgary, AB
- From $16 an hour
- Full-time
- Inventory management
- Microsoft Office
- Administrative experience
- Dental care
Quick apply
7d
Administration & Reception - Accounting Firm
AM Accountants Professional Corporation —Calgary, AB
- $16.00–$18.50 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
3d

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AGAT Laboratories —Calgary, AB
Prepare batches of invoices for data entry, including coding invoices. Preparing and creating cheque runs and EFT payments for suppliers and employees as…
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Kevin K. H. Kim, CPA —Toronto, ON
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Administrative & Personal Assistant - Cross-Border Tax
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Administrative & Operations Coordinator

Apex Contractors Inc.
Calgary, AB

Quick apply

Job details

Part-time
13 days ago

Benefits

Work from home
On-site parking

Skills

Microsoft Word
Flooring installation
Microsoft Excel
Microsoft Outlook
Renovation
Architecture
English
Interior Design
Administrative experience
Accounting
QuickBooks
SharePoint
Construction
Business
Bookkeeping
Accounting
Construction Management
Communication skills
Office experience

Full job description

About Apex Contractors Inc.

Apex Contractors Inc. is a fast-growing Calgary-based construction company specializing in residential and commercial renovations, basement developments, new builds, and real estate investments. With a strong focus on quality craftsmanship, efficiency, and client satisfaction, we are committed to delivering top-tier construction solutions that transform spaces and exceed expectations.

We are looking for a highly organized, tech-savvy, and proactive Administrative & Operations Coordinator to join our growing team and serve as the backbone of our day-to-day operations.

Role Summary

This is a dynamic, multi-faceted role at the heart of Apex operations. You will manage our accounting and financial administration, support daily office functions, and serve as the primary communications link between leadership, clients, subcontractors, vendors, and field workers. The ideal candidate is detail-oriented, goal-driven, and thrives in a fast-paced construction environment.

Work Schedule: 3 days in-office at our Calgary location, 2 days working from home. Additional compensation is provided for weekend availability when project demands require it.

Key Responsibilities

Accounting & Financial Administration

Utilize QuickBooks for invoicing, accounts payable and receivable, expense tracking, and payroll assistance
Bank reconciliations, expense processing, and cash flow tracking
Assist with month-end procedures, GST reconciliations, budget tracking, and timesheet processing
Support project tracking, purchase orders, and material delivery coordination

Office & Operations Support

Act as a primary point of contact for clients, vendors, and subcontractors via phone, email, WhatsApp, and in-person
Maintain company records, organize digital and physical documents, and handle data entry
Coordinate calendars, appointments, site visits, meetings, and general office organization
Prepare, review, and manage contracts, invoices, permits, and other project documents
Assist with material selections and relay interior design and finish information accurately to clients
Manage office supplies and ensure a well-organized, efficient workspace
Participate in ad hoc administrative and operational projects as needed

Client & Team Communications

Manage all company email correspondence and daily WhatsApp communications with clients, subcontractors, vendors, and workers
Handle client inquiries, providing prompt, professional, and courteous responses
Follow up on payments, contracts, and outstanding project documentation
Track project timelines and status updates, and proactively flag issues before they escalate
Assist in preparing reports, presentations, and internal and external communications

Qualifications

Must Have:

1–3 years of experience in office administration, construction administration, or bookkeeping
Hands-on experience with QuickBooks (Online or Desktop)
Strong proficiency in Microsoft 365 — Word, Excel, Outlook, Teams, and SharePoint
Excellent written and verbal communication skills in professional English
Highly organized, detail-oriented, and able to manage multiple priorities independently
Tech-savvy with the ability to learn new systems and digital tools quickly
Comfortable with high-volume messaging via WhatsApp and email

Nice to Have:

Diploma or degree in Business Administration, Construction Management, Accounting, or a related field
Background or coursework in interior design, architecture, or construction
Experience working in or with a contracting, trades, or renovation company
Familiarity with Alberta’s construction or renovation industry
Basic knowledge of building materials, finishes, flooring, tile, or paint selections

What We Offer

Competitive salary of $35,000 – $46,000 per year, based on experience
Hybrid work arrangement — 3 days in our Calgary office, 2 days working from home
Additional compensation for weekend availability when required
Workers’ Compensation Board (WCB) coverage
Opportunities for career growth and professional development as Apex expands
A collaborative, close-knit team where your contributions are seen and valued
Exposure to a wide variety of construction and renovation projects across Calgary

How to Apply

Send your resume and a brief cover letter to:

[email protected]

In your application, please include the subject line: Application – Administrative & Operations Coordinator, and tell us how you have used QuickBooks in a previous role and how you handle multiple urgent priorities at once.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Type: Part-time

Pay: $17.00-$22.00 per hour

Benefits:

On-site parking
Work from home

Application question(s):

Your LinkedIn profile URL?

Work Location: Hybrid remote in Calgary, AB

Quick apply

Refine Your Search

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